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Annual League Meeting May 18, 2008 National Club Baseball Association 850 Ridge Ave Suite 301 Pittsburgh, PA 15212 Phone 412-321-8440 Fax 412-321-4088 Mobile 412-860-5201 Agenda Meet the NCBA Staff 2008 – A Year in Review 2009 – What’s to Come

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National Club Baseball Association

850 Ridge Ave

Suite 301

Pittsburgh, PA 15212

Phone 412-321-8440

Fax 412-321-4088

Mobile 412-860-5201

  • Meet the NCBA Staff
  • 2008 – A Year in Review
  • 2009 – What’s to Come
  • Break Out Sessions
  • NCBA Rules Committee
  • Closing
Meet the NCBA Staff


  • President – Sandy Sanderson
  • Treasurer – Sandy Sanderson Sr.
  • Director of Tournaments & Championships
    • Kyle Buchmann
  • Sponsor Account Manager – Christian Smith
  • Director of Umpires – John King
  • Rules Committee Teams Rep – Joe Kooping
Meet the NCBA Staff

District Coordinators

  • District I & II Coordinator – Kyle Buchmann
  • District III Coordinator – Mark Guthrie
  • District IV Coordinator – Matt Tunnell
  • District V & VI Coordinator – Jim Bryla
  • District VII Coordinator – Jason Bunda
  • District VIII Coordinator – Peggy Lallis
2008 – A Year in Review
  • Policy Changes
  • Rule Changes
  • Regular Season
Policy Changes
  • Forfeiting team additionally responsible for field rental costs (Unanimous)
  • All ejections must be reported via an ejection submission form (Unanimous)
  • Ejections due to fighting result in indefinite suspension until investigation in to altercation is complete (Unanimous)
  • Teams on probation are no longer eligible for the early payment discount on league dues (Unanimous)
  • NCBA will publicize who is placed on probation and why (Unanimous)
  • Teams on probation will be required to use field/game contracts (Unanimous)
  • To be eligible to win the conference title and qualify for the post season a team must play at least 75% of the average number of conference games played by their fellow conference opponents (Unanimous)
  • All teams new to NCBA must play D2 for one year if available geographically (Unanimous)
Rule Changes
  • Halted Game Rule added to all regular season conference games (Unanimous)
  • All Games played in a 7-inning format (Unanimous)
  • Courtesy Runners for pitchers and catchers (Unanimous)
  • No reentry (Unanimous)
  • NCBA teams with both a DI & DII team may move no more than 3 players up to DI from DII in the same year, provided this is done prior to the roster freeze and that there is remaining room on the DI roster (Unanimous)
  • No players may be sent down from the DI team to the DII team in the same year (Unanimous)
  • Once a player is moved from the DII roster to the DI roster, he/she is no longer eligible to play with the DII team and that roster spot can not be replaced (Unanimous)
Regular Season

NCBA Team Growth

Regular Season

League comparison

2009 – What’s to Come
  • New Teams
  • New Districts
  • Possible District Playoffs
New Teams
  • 3 New Teams have officially joined for the 2009 season
  • University of Connecticut
  • SUNY – Binghamton
  • University of Northern Illinois


Santa Clara

BYU - Idaho

Texas Christian


William &Mary

George Mason


West Point

Ramapo College

Old Dominion

Christopher Newport

Potential New Teams



Cal State - LA

Atlantic Cape


Barton College

Wisconsin-Fond du Lac



Connecticut College


Bowling Green Tech




Appalachian State




Lewis University

Lake Forest College

Steven F Austin

Oral Roberts

Michigan Tech

New Districts
  • Potential for 4 new District to be formed
  • District I - South
  • District III - split into North and South
  • District VI - split into North and South
  • District VII - North
Possible District Playoffs
  • If additional new teams requires Districts to be split directionally, district playoffs could be required
  • Best of 3 series
  • Hosted by a District Champion
  • Subsidized by NCBA
  • District Playoff Winners qualify for DII World Series
Break Out Sessions
  • League Meeting attendees broken up in to 5 groups
  • Each group joins a different session
  • Each session lasts 20 minutes and then each group rotates on to the next session
  • Session 1 – Team Operations – Peggy Lallis
  • Session 2 – Tournaments & Championships – Kyle Buchmann
  • Session 3 – Sponsors & Fundraising – Christian Smith
  • Session 4 – NCBA Division 2 Rules & Goals – Sandy Sanderson
Session 1

Team Operations – Peggy Lallis

  • League Participation Agreement (LPA) Form
    • New Team Form (Due Date: August 1st)
    • Existing Team Renewal Form (Due Date: June 15th)
    • Signed by president, signed by club sports director or faculty advisor
    • Fax to NCBA then mail the original
  • E-Registration Form
    • Provides full contact info to NCBA front office
    • Complete in full and email to NCBA
    • Important to include a secondary contact
    • Important to include advisor contact info
Session 1

Team Operations – Peggy Lallis

  • Scheduling Request Form
    • Important to complete with as much detail as possible
    • District Coordinator Director will assign due date
    • Important to include requests for Spring Break, Finals, and Field Availability
    • The more flexibility the better
  • General Liability Insurance
    • $2,000,000 General Aggregate
    • $1,000,000 Per Occurrence
    • Policy covers the NCBA and it’s members (The Teams)
    • Covers many aspects of NCBA play (i.e. Travel, Practice, Workouts, Games, World Series)
    • Full Year of Coverage
    • This policy assists teams in obtaining playing fields
    • 3rd Parties can be additionally insured for $100
    • This policy helped protect the NCBA and it’s members from potential financial losses from lawsuits
    • This is NOT a health or accident insurance policy
Session 1

Team Operations – Peggy Lallis

  • Reserving Fields
    • Contact opponents once schedule is released to set dates and times
    • Don’t wait till a week before you are to play
    • Reserve fields as soon as schedule is released
    • 3rd party additional insured
  • Scheduling Umpires
    • Contact local High school AD to gain contact info for local umpire assignor
    • 2 High school certified (or better) umpires per game
    • Don’t wait till a week before you are to play
    • Contact assignor as soon as schedule is released
    • Re-confirm once dates and times are set
Session 1

Team Operations – Peggy Lallis

  • Player Participation Waivers
    • For players and player coaches
    • MUST be typed, printed, signed, and mailed
    • Faxes NOT accepted
    • Players are NOT eligible until they appear on the NCBA website roster
  • Coaches Participation Waivers
    • For non-playing coaches, managers, trainers, etc.
    • MUST be typed, printed, signed, and mailed
    • Faxes NOT accepted
    • Coaches, managers, trainers, are NOT allowed on the field or in the dugouts unless they have a waiver on file with the NCBA
Session 1

Team Operations – Peggy Lallis

  • Academic Eligibility Letter
    • 2 Sample formats available
    • Must be signed by registrar, faculty advisor, or club sports director
    • May be faxed, but original must be mailed as well
    • Must show currently enrolled, 12+ credits, 2.0+ GPA, no academic warning, and no academic probation
  • Uploading player stats/pics/bios
    • Once players are cleared by the NCBA as eligible and appear on the website roster, you may upload stats, bios, and pics for each
    • A username, password, and instruction manual will be emailed to each team
    • Teams are responsible for uploading their own stats
    • It is the responsibility of the team to be sure that stats are entered accurately and in a timely fashion
    • Be sure that all player pics and bios are of tasteful and suitable content
Session 1

Team Operations – Peggy Lallis

  • Weekly Team Submission Form
    • Submit to Regional Director by midnight each Monday regardless if games were played the previous week
    • Be sure to enter scores/results for ALL games played during that week
    • Be sure to submit a full stat line when nominating player/pitcher of the week candidates
    • Submit these on time to assure that your candidates receive consideration for awards
  • NCBA Dues
    • Includes 2 Bats, 5 Dozen NCBA game balls, $2 Million general liability insurance, etc.
    • $1480 due in full by February 28th
    • $100 discount ($1380) if paid in full by December 31st
    • Credit Cards accepted but subject to a processing fee
    • Invoices and receipts available through the NCBA Treasurer (
    • EIN/Tax ID#: 52-2270910
Session 1

Team Operations – Peggy Lallis

  • Boosting team interest
    • Student involvement fair for incoming freshmen
    • Advertisement in school paper
    • Flyers in freshmen dorms and common areas
    • Coverage in school paper
    • Create a Facebook group
  • Boosting Team Moral
    • Get the team together off the field as much as on
    • Social events and group activities where ALL are included can build strong bonds which will lead to more success on the field
    • Spring Training trips build strong team chemistry
    • Set room assignments on the road to break up “Clicks”
    • Looking good can make players buy in to the club philosophy faster
      • Coordinating hats, helmets, uniforms, and practice gear go a long way
    • Being organized will give opponents the impression of strong leadership while instilling pride in your team to compete with confidence
      • Arriving in uniform, team vans, choreographed warm ups, show opponents that you take things seriously
      • Choreographed practices with a set practice attire sends that same message to your players
Session 1

Team Operations – Peggy Lallis

  • Budgeting
    • See sample budget in Meeting Packet
  • Player Dues
    • How much to charge?
    • What is included?
      • Spring Training trip? Travel costs? New Uniforms?
      • More included = Higher Dues$
    • Supply & Demand: Lots of interest = Higher Dues$
    • Make them pay as soon as they make the team
      • Players who practice for months and then fail to hand over a check hurt the team financially and chemistry
    • Charge $5 for tryouts
Session 1

Team Operations – Peggy Lallis

  • Team Equipment/Uniforms
    • Be sure to order early as customized items tend to have extended lead times
    • Order extra caps, everyone’s dad and brother will buy one for a fundraiser
    • Order extra pants and jerseys, uniforms do rip or go missing on occasion
    • Order extra game balls when the supply runs low, NCBA rules state you must use the Official NCBA Baseball and they don’t go bad
    • Get quotes from NCBA sponsors, there is a reason why the NCBA endorses them
    • Take advantage of additional NCBA discounts during early ordering periods
Session 1

Team Operations – Peggy Lallis

  • Time Table
    • May 30 8th Annual League Meeting
    • Aug 1 New Team LOI Deadline
    • Sept 30 Scheduling Requests Due
    • Oct Conference Schedules Released
    • Dec 31 Annual League Dues w/ discount
    • Feb 1 Regular Season Begins
    • Mar NCBA Spring Training Showcase
    • Apr 15 Roster Freeze
    • 1st Wknd May Regular Season Concludes*
    • 2nd Wknd May Regional Tournaments (NCBA D1)*
    • May 15-19 World Series (NCBA D2)*
    • May 22-28 World Series (NCBA D1)*

** Participation Waivers & Academic Eligibility Letters Due 2 weeks before first game.

* Anticipated but not confirmed dates

Session 2

Tournaments & Championships – Kyle Buchmann

  • Team Invitational Tournaments
  • Spring Training
  • Regional Playoffs
  • World Series
Team Invitational Tournaments
  • Been used as successful fundraisers for many teams
  • Contact Kyle Buchmann for help with:
    • Securing Sponsors
    • Pricing
    • Hotels
    • Using league sponsors to increase revenue
    • Finding quality umpires and facilities

2008 NCBA Spring Training Showcase

Tampa, Florida- Mike Sansone Park

  • 41 teams participated
  • Team nights at local establishments
  • Discount cards for all players
  • Free gifts from sponsors-Giants
2008 ncba spring training showcase continued
2008 NCBA Spring Training Showcasecontinued
  • Great accommodations and rate
  • Major field improvements
  • Hotels contracted through NCBA
  • 3 of 16 World Series teams
  • 8 Conference Champions
2009 Showcase Details
  • Still searching for Western Showcase Team Interest
    • Facility set up in NM
  • Tampa still interested in East host
  • Estimated Costs
    • Registration Fee $100 for NCBA teams, $200 for non-NCBA teams
    • Per game charge $105
    • Performance Bond $200- returned at conclusion of showcase if team has successful trip
    • Each team will provide 3 NCBA Game Balls per game
  • NCBA Rules will apply
  • Teams will be contacted in September and October
  • Games will count towards overall record
  • Registration Deadline- November 15, 2008
2009 Showcase Details
  • Lodging
    • Teams will be required to stay in NCBA approved hotels Benefits
      • Lower hotel rates
      • Hotels will know about the showcase and be able to assist teams more with any issues that arise
      • Easier scheduling of stays
      • Hotel provides sponsorship dollars for league
  • Travel
    • Bus-The Bus Bank been can help your team
    • Air- Anthony Travel specialize in group, low-funded teams
    • Van- Avis helps with great van/car rates and low 18+ age limit
2008 Showcase Details cont.
  • The Showcase provides a spring break atmosphere both for relaxing and for nightlife but especially for baseball and a team building environment.
  • Get to know the guys on the other teams as well as your own team better.
  • Great opportunity to play teams from across the U.S.
World Series
  • Dubois County, IN (First Year)
  • Huntingburg League Stadium (Home of the Dubois County Bombers)
  • Jasper Inn- outstanding accommodations, great rates
  • Dubois County pursuing a return proposal for 2009
2009 World Series
  • Receiving bids to host the World Series in 2008
  • Many cities across the country expressing interest
  • Factors
    • field availability
    • venue quality
    • lights
    • rental cost
    • eagerness of local organizers
Session 3

Sponsors & Fundraising – Christian Smith

  • Current Sponsors
    • Discounts
    • Requirements
    • Ordering
  • Future Sponsors
  • Fundraising
    • What works for you?
sponsor account manager
Sponsor Account Manager
  • Christian Smith
    • Promote various NCBA sponsors to NCBA teams
    • Oversee ordering, billing, invoicing, payment and delivery of all NCBA sponsors sales activity
    • Audit sponsor sales activity to insure optimal benefits are being received
Team Nike and Impact Sports
  • Official Team shoe, performance apparel, and apparel provider of the NCBA
  • Teams receive significant discounts (30% off)
  • Team packages and forms can be customized
  • An incentive base program to earn free merchandise available as well
  • Fundraising opportunities through apparel sales
    • Alumni, family, friends
  • Visit
  • Contact Tarek Saleh at (800) 644-4481 or (608) 220-5384 (cell ) for more information
  • The Official Uniform of the NCBA
    • Official Uniform Sponsor through 2012 season
    • NCBA teams receive 50% off list price (December through June orders)
    • Early orders receive 55% off list price (July through November)
    • Receive NCBA patch on jerseys and pants for FREE
    • Billing & Ordering handled by NCBA office (Christian Smith) to alleviate past issues with discounts, pricing, delivery etc.
    • Contact Jerry Williams (Dedicated NCBA Sales Rep)
      • 330-757-0070
  • Official Baseball Bat of the NCBA
    • Official Bat Sponsor through 2008 season
    • Each team will receive the newest DeMarini model bat
    • Proud Sponsor of the DeMarini Longball Challenge held in conjunction with the NCBAWorld Series
    • Additional Bat Purchases available through Christian Smith (
      • Exclusive pricing through NCBA for NCBA Member Teams
      • Buy 3 get 1 FREE Additional Bat Deal available
Richardson Cap
  • Official Baseball Cap of the NCBA
    • Official Baseball Cap Sponsor through 2008 season
    • Purchase your caps through AD STARR
      • 5% Discount on orders placed during the months of November through April.
      • 15% Discount on orders placed during the months of May through October.
    • NCBA logo embroidered on hats (Required by NCBA Rules)
    • Richardson Caps are required by NCBA rules
  • Official Baseball of the NCBA
    • Official Baseball through 2012 season
    • Each team receives 5 Dozen NCBA Game Balls
    • Additional NCBA game balls sold for $37.95/dozen
    • Practice baseballs sold for $19.50/dozen
  • Official Baseball Cap Provider of the NCBA
    • Order your Richardson Caps through AD STARR
    • NCBA Logo on back
  • Call 1-800-ITS-AHIT
Giants Snacks
  • Official Sunflower Seed of the NCBA
  • Free sample case of seeds sent to every NCBA team
  • Customized order sheet included in yearly sample case
  • Teams receive 25-37% discount on regular price and no shipping when ordering 3 cases or more
  • Order anytime by calling or emailing Jason Schuler at (877) 442-6870 or
Choice Hotels
  • A Preferred Hotel Partner of the NCBA through 2008
    • Brands include:
      • Comfort Inn, Comfort Suites, Clarion, Quality, Sleep Inn, Econo Lodge, Rodeway Inn, and Mainstay Suites
    • Teams, players, and fans receive a minimum of 15% discount on year round reservations
      • (Personal or NCBA Related)
    • Call (877-240-AWAY) or log on to to make your reservation
    • Be sure to use NCBA code (00215980)
  • Preferred van/car rental agency of the NCBA
  • Discounts on all vehicles
    • 12 Passenger Vans are great for long or short road trips
    • 12 Passenger Vans create a team atmosphere over POVs
  • Rental availability for players 18+
    • Underage fee waived
  • National rental availability for all events or trips
    • (Personal or NCBA Related)
  • Call (800)-331-1212 or go to:
  • (Enter or Mention account code D712300)
avis ordering process
AVIS ordering process
  • 1) Go to:
  • 2) Scroll down to Rates and Reservations and click on “Make Your Business Reservation”
  • 3) Choose the dates, times, and rental location. Click on continue to next step.
  • 4) Check the box for "Check my corporate rate" or else you will not receive the potential price benefits or waived 25 and under fee
  • 5) Fill in the Avis Worldwide Discount (AWD) # "D712300"
  • 6) Click continue
  • 7) Choose the vehicle type you want to rent
  • 8) Click Continue
  • 9) Choose any additional coverage's you may want. Keep in mind that with this program you are covered for any damage over $3000
  • 10) Click on continue
  • 11) Fill out your contact information and click on make reservation.
Potential Sponsors
  • Corporate Sponsors – Best Buy, GNC, Sony, Mazda, Toyota, Southwest Airlines
  • Restaurant Sponsors – Subway, Hooters
  • Glove Deal – Wilson, Rawlings, Mizuno, Akadema
  • Protective Gear – Schutt, Rawlings, AD STARR, All-Star, Wilson
  • Equipment Bags – Jensen Lee, Rawlings
  • An Official Fundraising Program of the NCBA
  • Two main programs they run
    • Credit Card
    • Magazine sales
    • Potential to earn $1,000+ with 4 hour commitment
    • A trained rep will assist you
    • Run fundraisers in the Fall, Winter, and early Spring
    • Contact ASAP to schedule an appointment as space is limited
  • Be sure to mention you are an NCBA member team when contacting CampusFundraiser
My Sports Dreams
  • An Official Fundraising Program of the NCBA
  • Excellent opportunity to raise significant revenue with minimal effort
    • Customized donation letter
  • Helps create a network of supporters for your club program
    • UW-Milwaukee raised over $5,000 through program
  • Contact their NCBA Rep Megan Murphy at (800) 376-5988 or log on to:'ncba
Northern Badger Media
  • An Official Fundraising program of the NCBA
  • Teams can create custom team posters with pictures, schedules and sponsor ads
  • Earn money by selling advertising to sponsors
  • Promote your team to your school and community
  • View samples at
  • Contact Joe Waite at (715) 418-0966 or at for exclusive NCBA pricing.
Other Ideas/Suggestions

What works for you?

Session 4

NCBA Division 2 Rules & Goals – Sandy Sanderson

  • Goal
    • Provide a more even playing field for teams to play more competitive baseball
    • Provide a uniform set of rules more suited for Division II caliber teams
    • Provide a platform for newly formed teams to get acclimated with the NCBA and achieve some on field success in order to establish a strong base in which to grow their program
  • Who is D2
    • First year club teams (If D2 is geographically available)
    • Who drops down?
    • Who moves up?
  • 2008 NCBA DII Rules
    • Questions?
  • What would you like to see changed for 2009?
    • Why?
  • All discussion items will be addressed at the rules committee meeting.
NCBA Rules Committee
  • Elected Teams Rep – Joe Kooping -
  • Committee made up of Regional Directors, President, Director of Umpires, and Elected Teams Rep
  • Committee will meet during the summer to discuss, debate, vote, and establish any changes to the NCBA rules
  • Teams will communicate their proposed rule changes to their Regional Director AND the Elected Teams Rep
  • Regional Directors AND the Elected Teams Rep will lobby for proposed rule changes on their teams behalf
  • Thank You for Coming
  • Promote the League & Website
  • Give the Sponsors Business whenever possible
  • When ever Issues Arise, Please Notify Us
  • Let No Question Go Unanswered
  • Keep Lines of Communication Open
  • Please be Prompt Meeting Deadlines
  • It’s a Game!! Have Fun!!