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Public Speaking for Technical Communicators. Matthew Stern Principal Technical Writer Best Software, Inc. What will be covered. Overcoming nervousness Preparing your talk Developing a good stage presence Table topics: Your chance to practice Resources for further development .

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public speaking for technical communicators

Public Speaking for Technical Communicators

Matthew SternPrincipal Technical WriterBest Software, Inc.

what will be covered
What will be covered
  • Overcoming nervousness
  • Preparing your talk
  • Developing a good stage presence
  • Table topics: Your chance to practice
  • Resources for further development
tips for overcoming nervousness
Tips for overcoming nervousness
  • Know it’s natural – It’s a sign that you want to do well
  • Practice
  • Know that the audience is on your side
  • Bring moral support, like a friend or coworker
  • Picking out audience members and speaking to them one on one
preparing your talk
Preparing your talk
  • Know your audience
  • Organize your talk
  • Use humor correctly
  • Select the correct visual aids and use them correctly
know your audience
Know your audience
  • Do your homework
  • Watch the audience’s reaction during your presentation
  • Learn from Trent Lott
how to organize a speech
How to organize a speech
  • Opening: Introduce the theme of the talk and the points you are covering
  • Body: Present your points and provide supporting subpoints
  • Closing: Recap your points and end with the main thing you want the audience to remember
use humor correctly
Use humor correctly
  • Only use humor when it fits your speech
  • Choose humor that is appropriate to your audience
  • Use humor to make your point
  • Draw upon personal experience
  • Deliver humor with confidence
  • Find your own humor
select the correct visual aids and use them correctly
Select the correct visual aids and use them correctly
  • When to use them
    • As a roadmap for long presentations
    • To capture ideas the audience gives in a talk
    • For handouts and audience notetaking
    • For demonstrations
  • Considerations
    • Consider room and audience size
    • Design for visibility
    • Have backup aids ready
using computer presentations
Using computer presentations
  • Always have backup equipment and software
  • Turn off screen savers and automatic timeouts
  • Download necessary Web pages to your local drive
  • Lower screen resolution (1024 x 768 or 800 x 600)
  • Develop scripts and practice
  • Check for spelling and grammatical errors
using powerpoint
Using PowerPoint
  • Design for readability
    • High-contrast colors
    • Simple, non-distracting backgrounds
    • Large fonts
    • Ample white space
  • Highlight points as you present them
  • Avoid distracting noises and screen animations
  • Watch out for typos!
developing a good stage presence
Developing a good stage presence
  • Eye contact
  • Appearance
  • Body language
  • Vocal clarity, projection, and variety
  • Pauses
  • Ahs, ums, and filler words
table topics
Table topics
  • Pick a number 1—12 to get your question
  • Answer the question directly
  • Organize your talk with an opening, body, and closing
  • Stay within time (at least one minute, no more than two and a half)
  • Have fun!
recap
Recap
  • It’s OK to be nervous.
  • Know your audience
  • Organize your talk so that it is easy for you to deliver and the audience to follow
  • Use humor and visual aids only when they support your talk
  • Polish your delivery, but focus on giving quality content
resources for further development
Resources for further development
  • Toastmasters International: For a meeting near you: www.toastmasters.org
  • Nightingale Conant: For audio and video programs on public speaking: www.nightingaleconant.com
  • My Web page: For tips on public speaking, speeches, books, and links:www.matthewarnoldstern.com
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