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MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND. U.S. GOVERNMENT CAR RENTAL CAR PROGRAM MR. DENNIS WILLIAMS OPERATIONS TEAM, CHIEF 2005 SDDC Europe Work Shop April 17 - 31, 2005. HISTORY: CAR RENTAL PROGRAM • In 1985, SDDC was tasked by the office of the Secretary of Defense to

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slide1

MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND

U.S. GOVERNMENT CAR RENTAL CAR

PROGRAM

MR. DENNIS WILLIAMS

OPERATIONS TEAM, CHIEF

2005 SDDC Europe Work Shop

April 17 - 31, 2005

slide2

HISTORY: CAR RENTAL PROGRAM

    • • In 1985, SDDC was tasked by the
    • office of the Secretary of Defense to
    • manage the DOD Car Rental Program.
    • In 1986, SDDC implemented the program
    • and expanded it to include all federal
    • government agencies.
    • Currently, there are 29 approved car
    • rental companies doing business
    • worldwide.
slide3

THE AGREEMENT

  • Covers the terms and conditions that
  • governs the program and the rental of
  • vehicles by Federal employees.
  • Covers the following areas:
    • Rates
    • Benefits
    • Reservations
    • Employee identification and payment
    • Authorized drivers
    • Vehicles Covered
    • Accidents or repairs
slide4

RATES

  • Ceiling Rates: (domestic and international)
  • Maximum rate a Company can charge.
  • Rental rates can move up or down but can not exceed the maximum ceiling rate.
  • Rates
    • Daily
    • Weekly
    • Monthly
    • One-Way
slide5

RATES (Con’t)

  • Rates:
  • - Must be in whole dollar amounts
  • - Not subject to advance notice or
  • black out dates
  • -Guaranteed for 60 days from the
  • time of reservations
  • Rates are all inclusive and includes:
  • - CDW (collision damage waiver)
  • - Liability Waiver
  • - No fee for underage or additional
  • drivers
  • - Unlimited mileage
slide6

RATES (Con’t)

  • Exception: Government Administrative
  • Rates Supplement (GARS), state and
  • local government fees, surcharges and
  • taxes
  • GARS: Supplemental used to
  • reimburse the car rental company for
  • those costs incurred which are
  • peculiar to doing business with the
  • government
slide7

IDENTIFICATION AND

  • PAYMENT
  • Identification
  • - Travel Orders
  • - Travel Authorization
  • - Government Credit Card
  • Payment
  • - Cash
  • - Personal Check or Credit Card
  • - Official Government Credit Card
slide8

AUTHORIZED DRIVERS

  • Renter
  • Fellow employees acting within the
  • scope of their employment duties
  • Fellow employees need not be listed
  • on the rental agreement
  • Government employees, age 18 or
  • older
slide9

VEHICLES COVERED

  • Economy
  • Compact
  • Mid-sized
  • Full-sized
  • Station wagons
  • 7 Passenger Mini-van
  • 15 Passenger Van (Limited)
  • Sport Utility Vehicles (Limited)
slide10

WHAT TO DO IN CASE OF AN

  • ACCIDENT
  • Call the POLICE and get a copy of
  • the police report (if applicable).
  • Report the accident to the Car
  • Rental Company.
  • Loss of or damaged to vehicles may
  • be covered under the SDDC Car
  • Rental Agreement.
slide11

HANDLING BILLING PROBLEMS, COMPLAINTS & CLAIMS

  • Bring billing problems, complaints or
  • claims to management at the renting
  • location.
  • If the problem can not be resolved at
  • step one, contact your agency’s
  • Transportation Office, or the company
  • Government Representative.
  • Unresolved issues may be forwarded
  • to SDDC.
slide12

TRAVEL TIPS

  • Usage of Commercial Travel Office
  • Rent from a participating company
  • and location
  • Ensure that official rates are utilized
  • Use type/class of vehicles that are
  • offered under the program
slide13

TRAVEL TIPS (Cont’d)

  • In case of an accident/emergency,
  • contact car rental company immediately
  • Contact the POLICE (obtain a copy of
  • the report, if applicable)
  • Complete company accident report
  • (if required)
slide14

MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND

U.S. GOVERNMENT TRUCK RENTAL

PROGRAM

MR DENNIS WILLIAMS

OPERATIONS TEAM, CHIEF

SDDC WORKSHOP

April 18 - 21, 2005

slide15

HISTORY

• On August 1, 2000, SDDC implemented the

U. S. Government Truck Rental Program.

• Currently, there are three approved truck

rental companies doing business for the

Federal Government.

slide16

BENEFITS TO THE GOVERNMENT 

• No fees for Collision Damage Waiver (CDW)

• No Additional Drivers Fees

• Unlimited Mileage

• No Under Age Fee (Minimum Age 21)

slide17

TYPES OF VEHICLES INCLUDED:

• Pick Up Trucks

• Cargo Vans

• 10 Foot Trucks

• 15 Foot Trucks

• 24 Foot Trucks

slide18

TTRUCK RENTAL RESERVATION INSTRUCTIONS

• Make your truck reservation through the commercial

travel office

• Exception: Budget Group Inc.

• For reservations with Budget call: 1-888-633-3875

• You have a choice between rates:

  • Fixed rate with unlimited mileage
  • Lower daily rate but with a mileage charge, or
  • One-way rental rate which allows you to drop the

rental in a different city over 100 miles in distance

slide19

TRUCK RENTAL RESERVATION

INSTRUCTIONS

• Accountnumbers for government rentals with

Budget:

- VariableRate 56000012193

- Fixed Rate 56000012194

- One Way Rate 56000012509

slide20

FURTHER INFORMATION

  • SDDC’s WEBSITE ADDRESS
  • WWW.SDDC.ARMY.MIL
  • Located under the carriers and programs

link

  • Point of Contact (703) 428-3008
  • or DSN 328-3008