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Oregon Department of Corrections. Document Imaging Presentation OAGITM January 27, 2005 Andrew D. Brock ODOC, ISSD Senior Database Administrator. Agenda. Review FileNet Document Imaging Costs Q/A. Review. 1997 – ODOC defines need for document imaging 1997 – Purchase of FileNet

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oregon department of corrections

Oregon Department of Corrections

Document Imaging Presentation

OAGITM January 27, 2005

Andrew D. Brock

ODOC, ISSD Senior Database Administrator

agenda
Agenda
  • Review
  • FileNet
  • Document Imaging
  • Costs
  • Q/A
review
Review
  • 1997 – ODOC defines need for document imaging
  • 1997 – Purchase of FileNet
  • 2003 – ODOC reviews document imaging, lays out new requirements for document imaging
  • 2004 – New document imaging project begins
filenet
FileNet
  • Features
    • Good image handling capabilities
    • Some workflow ability
    • Court approved WORM drive for image storage
filenet cont
FileNet Cont.
  • Drawbacks
    • Cost, Purchase and Maintenance
    • Unix, Optical Drives
    • Cost per user
    • Speed issues
    • Not intuitive
    • Not easily configurable
new document imaging user requirements
New Document Imaging User Requirements
  • Easy to use, Intuitive
  • Flexible
  • Robust workflow, and approval process
  • Version control (Configurable)
  • Redaction, permanently remove portions of a document
  • Configurable user alerts
  • Configurable ownership of documents
  • Business unit control, Maintainable by group designee
  • Easy access for all designated users
new document imaging issd requirements
New Document Imaging ISSD Requirements
  • Enterprise Document Management Solution
  • Integrated Security, Single Sign on
  • Scaleable, to multiple platforms
  • Inexpensive per user
  • Inexpensive Operations, servers, licensing, maintenance
  • Fits current systems (Windows, Java)
new document imaging issd requirements cont
New Document Imaging ISSD Requirements Cont.
  • Easy end user training, Multiple ways to receive training
  • Easy Desktop support
  • Easy integration into other solutions/projects
solution
Solution
  • Adobe Professional
  • Intel, Windows Server
  • Microsoft SharePoint
  • Java Application to scan, convert, push to MS SharePoint
    • JNI to the necessary C++ controls
    • C++ for Image control
    • C++ interface to SharePoint
adobe
Adobe
  • Standard Software, small learning curve
  • Easy access to training
  • Easy desktop support
  • Redact capability
intel server
Intel Server
  • Currently
    • A dual processor (3+GHz)
    • 2 gig Ram
    • 200 gig drive
  • Future
    • Multiple distributed Clusters
    • Terra-byte arrays
microsoft sharepoint interface
Microsoft SharePoint Interface
  • Plug-in allows for use thru windows applications such as Word, Excel, Adobe
  • Web interface allows use with zero client, All HTML
  • Easy to create document profiles and categories for search and retrieval
  • Full text search and retrieval
microsoft sharepoint interface13
Microsoft SharePoint Interface
  • Easy to use, Windows interfaces
microsoft sharepoint
Microsoft SharePoint
  • Email alerts
    • Ability to subscribe to a folder and receive alerts when a file is added, updated, deleted, accessed
microsoft sharepoint17
Microsoft SharePoint
  • Robust versioning control
microsoft sharepoint18
Microsoft SharePoint
  • Robust workflow and approval processes
microsoft sharepoint19
Microsoft SharePoint
  • 2003 uses MS SQL server backend (Scaleable)
  • Flexible, Business unit can customize their portal
  • Cost effective, Very low end user cost
sharepoint additional benefits
SharePoint Additional Benefits
  • SharePoint is a File Management Solution
    • Supported file types, All
      • XLS, DOC, PPT, PDF, TXT, HTML, etc…
  • Access
    • via Web, and/or dashboards
    • Plug-in to Windows for Explorer, Word, Excel, PowerPoint, Adobe, etc…
microsoft sharepoint21
Microsoft SharePoint
  • Robust Search capability, including full text search of all files.
java application
Java Application
  • Simple one stop interface
    • Twain scanning interface
    • Quick image display, and manipulation
    • Drop down lists populate from SharePoint servers Document profile
    • 3 click publishing to SharePoint server
    • Easy Batch manipulation, new PDF, insert, delete of pages, etc
java user interface
Java User Interface
  • Easy configuration for Multiple SharePoint services
    • Server name
    • Workspace/Portal Name
    • Document Profile
java application25
Java Application
  • Drop down lists populate from SharePoint servers Document profile
added benefits
Added benefits
  • Portable Java classes
    • easy to re-use classes, several other applications have need of barcode/OCR/ICR/forms recognition
    • SharePoint Java classes allow for easy integration for other applications
scalability
Scalability
  • SharePoint 2003, uses MS SQL which is scaleable to most needs
    • Multiple CPU
    • Multiple Terra-byte disk arrays
    • Multiple Cluster capability
  • Intel platform clustering
costs
Costs
  • Intel server Terra-byte disk array
    • Less than $15,000
    • Backup system $???
  • SharePoint
    • Server less than $10,000
    • CAL per user, $30-$55
  • Java Application
    • State Property, no runtime fees
cost cont
Cost cont.
  • C++
    • Pegasus Imaging DLL’s
      • Imaging, $1,299 SDK, no runtime cost
      • Barcode, $1,299 SDK, $345 per scanning station
      • OCR/MCR/ICR, $2,999 SDK, $345 per scanning station
    • SharePoint
      • Free SDK, no runtime cost
future enhancements
Future enhancements
  • Barcode recognition
  • OCR/ICR
  • Forms recognition
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