Faculty Workload Web Application Training System Entry Screen Department Listing Screen Departments will only see their department in the drop down menu Colleges will see all the departments in their college on the dropdown menu
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*Note: There is an indicator in the drop down menu to show whether or not the department is certified.
We will look at the Show all Courses method first, after we look at the main Help screen.
There are 2 ways to use the system.
Shows how classroom teaching credits are calculated
Shows a listing of OBJECT CLASS codes
Shows a listing of and definitions for all the EQUIV TEACHING CREDITS
Shows definitions of appointment codes
Entering by Course Listing by Department
*Note: When a course has more than one type of instruction, a separate entry will be shown for each (each shown at 100% responsibility).
Click here to see if there are other instructors
Shows that faculty members from different departments are team teaching this course.
Note: You can only make changes to the faculty member in your department, contact the other department or OISP to make changes to other faculty members.
Example of a course being team taught by faculty in the same department
Michael Rabins is not teaching this course.
Clicking DELETE brings a pop-up box
This gives you an opportunity to change your mind and discontinue deleting a faculty member from the course.
However, if you want to delete the faculty member assigned to the course, click “OK.”
Click EDIT to change
We have changed PCT RESP from 50% to 100%
To add changes that you have made to the database click on this button.
Allows you to review the changes you have made before you change the database.
Changes will be shown in RED.
This is the bottom of the screen. If all data is correct click Submit Changes.
After submitting the changes we are returned to the Course Listing Screen to review the changes.
In reviewing the data, we have determined that D. Fowler is not teaching ENGR 400-500.
Click EDIT to make changes.
Click on the drop down arrow for Instructor name.
In this case GRIFFIN, RICHARD.
Then click Submit Course Allocation button at the bottom of this screen.
Note the changed fields listed in red.
Click the Submit Changes button when you are sure the changes are correct.
We return again to the Course Listing screen and can see the changes we made.
From this screen we can also review all the courses taught by a faculty member by clicking on his/her name.
We will discuss this screen further in the next section.
In this example we have determined that BICH 107-500 is team taught but the other instructor didn’t receive credit for the course
Click on add instructor.
This brings you to Edit Course Allocation screen. Select the additional instructor from the drop down.
*If you click on add an instructor on this screen you will go to the Add a New Instructor to the Data Base screen.
Notice this screen is not from and to, but base value and new values.
This indicates that you are adding a faculty rather than changing from one faculty to another.
Edit each entry for the proper PCT RESP.
Shows the final changes for the team taught course.
Entry by Instructor Listing for Department
* If we find a budget record, we plug in the appropriate data. If not we make a dummy record where the APPT Code is 01, PCT TIME is 100 and SEM SALARY is 0
This is the primary screen where we’ll be able to identify incorrect SSN’s.
We will address that in just a moment.
This is the bottom part of the screen.
If you have a faculty member not listed, you can add them to the database by clicking on this button.
* We can’t show an example of this error because this Fall 2000 data has by been cleared of errors.
You may need to obtain a current form 500 for the faculty member in order to complete this screen.
If the instructor is teaching a course, he/she is already in the data base. In that case, changes must be made on the Edit Instructor Record screen. We will review that in a moment.
This the bottom part of the screen.
Click on Add this Instructor when you have filled in the data for the new instructor.
This screen shows all the courses taught by a faculty member. It also shows the classroom teaching credit by course and total for the instructor.
The procedure used to calculate this credit can be found in the ‘Help’ screen.
Notice under DEPT one course has been assigned to INTG department. If you feel this is an error you must contact OISP for changes.
In this example you will notice several courses with an entry in the XLIST Code.
This code is used to identify cross listed courses and meets with courses where several sections meet together for a common lecture. Notice that the faculty gets credit for only one lecture section per XLIST Code.
This is an example of a distance education t.v. course. The XLIST code is in place.
By clicking on the course number you will get the Edit Course Allocation screen.
This course is taught at the Woodlands. If this is incorrect notify OISP for changes.
If any meeting times or locations are incorrect you can change them on this screen.
You will get to this screen by clicking on the INSTRUCTOR NAMEon theInstructor Listing by Department screen.
This is an example of an instructor we couldn’t find on the active payroll budget.
Notice that PCT TIME is 100 and SEM SAL is zero.
Use this area of the screen to add the budget information for Instructors (GATS) whose Form 500 was not processed in time to be included on the department’s active budget file.
This is an example of a faculty member that we found on the active payroll budget file.
Notice there are valid entries in PCT TIME and SEM SAL fields.
We have clicked on MALCOLM ANDREWSname on the Instructor Listing by Department screen, then scrolled down to Add New Appointment for this Instructor.
For this example we are going to make MALCOLM ANDREWS the Department Head. Click on 02 Administrative.
The appropriate data has been filled in. When complete click on Submit New Appointment.
Notice we have an error, Malcolm Andrews is now over 100%.
This is consistent with the entire faculty workload system. You must add the new entry then correct the old entry. To edit click on EDIT on the 01 appointment code.
The old 01 appointment code entry is shown at the lower half of the screen.
The change area is at the top.
We have already entered the correct data in the appropriate blocks.
Click on Submit Changes to Appointment.
This is the Confirm Changes to Instructor’s Appointment screen. It gives you a chance to review your changes before you submit them to the data base.
Click on Submit Changes.
Here we can see the changes that we made.
In this example, we have Bruce McCormick in Computer Science whose classroom teaching credits are below the standard 9 credits and is not compliant.
In the Edit Instructor’s Appointments screen click on MODIFY in APPT CODE 01, under EQV TCH CRDTS.
Click on Submit Equivalent Credits when complete.
The faculty member is now in compliance.
In this example we have a faculty member who is on approved sick leave for the Fall 2000 semester.
By clicking on ‘Reason for Non-Compliance’ we see the options in the drop down menu.
In this case the reason is Sick Leave. If you choose Other you must include an explanation of the reason for non compliance.
Click here to complete the changes.
Again an opportunity to review your changes before adding them to the data base.
This screen shows that the reason for non-compliance has been added to the data base.
When you are ready to certify, click on Department Certification. In this case it shows an error because one faculty member does not have a reason for being non-compliant.
When all faculty have been corrected, click on Department Certification. This screen will ask you to identify the department head. The department head must have been assigned B1 Administrative credit or you will receive an error message.
This screen shows that you have successfully certified the data. You will not be able to re-enter the system.
If you find additional corrections you must contact your dean’s office or OISP.