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Keys to Success in Securing NIDA/NIH Funding Shakeh Kaftarian.Ph.D. Division of Epidemiology, Services and Prevention Research November 10, 2005 Vanderbilt University Steps to NIH Grant-Writing Have an idea Match your idea with an NIH Institute Match your idea to a current initiative

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keys to success in securing nida nih funding

Keys to Success in Securing NIDA/NIH Funding

Shakeh Kaftarian.Ph.D.

Division of Epidemiology, Services and Prevention Research

November 10, 2005

Vanderbilt University

steps to nih grant writing
Steps to NIH Grant-Writing
  • Have an idea
  • Match your idea with an NIH Institute
  • Match your idea to a current initiative
  • Find a Project Officer to help you
  • Complete your application
  • Wait (for scientific and programmatic reviews)

Wait some more Start revising

(for administrative processing of the award)

If project is strong as-is

If project needs revisions

where can i get one of these ideas
Where can I get one of these “ideas”?
  • GET CURRENT!
    • Review the literature to see what’s been done before

http://nihlibrary.nih.gov/Elecres/databases.htm

    • Find out if other researchers are interested in similar ideas
    • Check CRISP to see if there is any Federally-funded work being done currently in this area

http://crisp.cit.nih.gov/crisp/crisp_query.generate_screen

match your idea with an institute
Match your idea with an Institute
  • Many NIH Institutes may have relevance to your area of interest:
    • NIDA (Drug Abuse)
    • NIAAA (Alcohol Abuse & Alcoholism)
    • NIMH (Mental Health)
    • NICHD (Child Health & Human Development)
    • See: http://www.nih.gov/icd/ for a list

of NIH Institutes and their missions

find yourself a project officer cruise director
Find yourself a Project Officer(“Cruise Director”)
  • Project Officer (or Program Official or PO) is a scientist with expertise in particular areas of research
  • The PO can help you navigate the grants system (research priorities, current initiatives, application process)
  • The PO can also help identify potential consultants and collaborators, instruments, etc.
how do i find one of these project officers
How do I find one of these Project Officers?
  • Search the Institute’s website

NIDA: http://www.drugabuse.gov/about/organization/Organization.html

  • Call the Institute’s main number
  • Call someone you know
match your idea to a current initiative
Match your idea to a current initiative
  • NIH guide: http://grants1.nih.gov/grants/guide/index.html
  • You can join a free listserve that will automatically email a list of all NIH initiatives that are announced each week: http://grants1.nih.gov/grants/guide/listserv.htm
  • NIDA’s website: http://www.drugabuse.gov/funding/
types of initiatives
Types of Initiatives
  • Program Announcement (PA)
  • Request for Applications (RFA)
program announcement pa

Program Announcement (PA)

Standing calls for applications

in general areas

No set-aside funds

Rolling deadlines

(Competes with all other grants in the Division)

requests for application rfa

Requests for Application (RFA)

One-time calls for

applications in targeted areas

Funds set-aside for

meritorious applications

Single deadline

(Competes only with other applications in the same RFA)

mechanisms
Mechanisms:
  • Fellowship Programs (F Series)
  • Research Career Awards (K Series)
  • Research Projects and Research Program Projects (R….., P01)
  • Centers (P30, P50, P60)
  • Training Programs (T Series)
  • Cooperative Agreements (U Series)
fellowship programs
Fellowship programs:
  • F31 Postdoctoral Fellowship (Minority or disabled)
          • Up to 5 years
  • F32 Postdoctoral Individual Award
          • 3 years total support
  • F33 Senior Fellow
          • 2 years support
research career awards
Research Career Awards:
  • K01 Mentored Research Scientist
  • K02 Independent Scientist Award
  • K07 Academic Career Award
  • K08 Mentored Clinical Scientist
  • K12 Mentored Clinical Scientist
  • K23 Mentored Patient-Oriented Research
  • K24 Mid-Career Investigator
  • K25 Mentored quantitative Research
research projects and research program projects

NOTE: Amounts and times may be exceeded with prior NIDA approval – contact program official minimum 6 weeks before deadline with full budget and justification.

Research Projects and Research Program Projects:
  • R01 Research Project (Traditional – $500K/year/5 yrs)
  • R03 Small Grant ($50K/year/2 yrs)
  • R03 B/START Small grant ($50K / pilot study)
  • R13 Conference Grants ($25K / Conferences)
  • R15 Academic Enhancement Research ($150K start-up for new faculty)
  • R21 Exploratory/Developmental Grant (2 yrs/ collect data leading to R01; $275K)
  • R37 Merit Award (Nominated by PO/ exceptional grant and PI – extends original R01 to twice duration)
  • U01 Research Project (Cooperative Agreement)
research projects and research program projects16
Research Projects and Research Program Projects:
  • R41 (STTR) Phase 1
  • R42 (STTR) Phase 2
  • R43 (SBIR) Phase 1
  • R44 (SBIR) Phase 2
centers
Centers:
  • P20 Exploratory Centers
  • P30 Core Center Grants
  • P50 Specialized Centers
  • P60 Comprehensive Centers
roadmap themes
Roadmap Themes
  • New pathways to discovery
  • Research teams of the future
  • Re-engineering the clinical research enterprise
application forms
Application Forms
  • Applications have use PHS 398 forms (but read the announcement carefully for exceptions)
  • New forms will be used
  • Electronic forms are on the website in Word or PDF format:

http://grants1.nih.gov/grants/funding/phs398/phs398.html

scientific decisions
Scientific Decisions
  • Study design
  • Population
  • Recruitment strategies
  • Measures used
  • Data collected
  • Analyses needed
  • Research team (PIs, consultants, clinicians)
  • Budget
  • Human Subjects Protections/IRB approvals
  • HIPAA compliance
scientific review criteria listed in the grant announcement
Scientific Review Criteria(listed in the grant announcement)
  • Significance
    • scientific contributions, public health impact
  • Approach
    • theoretical justification, methods, data analytic plan
  • Innovation
    • creativity, charting new waters
  • Investigator
    • experience, publication record, strength of team
  • Environment
    • research-supportiveness of institution of agency
  • Gender/Minority/Children Inclusion
  • Human Subjects Protection
priority scores
Priority Scores
  • Scientific merit judgments are quantified
  • In theory, Priority Scores range from 100 – 500, where 100 = best possible score
  • In practice, Priority Scores rarely exceed 300 because of “triaging” or “unscoring”
  • In general, although there is wide variability, a Priority Score of 150 or lower has a good likelihood of funding
triaging or unscoring
Triaging or Unscoring
  • Review committees are encouraged to identify the bottom half of applications as “unscored”
  • “Unscored” does not mean that the project had no scientific merit; only that it had little chance of funding during that round of review
percentile scores
Percentile Scores
  • Because funding decisions are made based on Priority Scores assigned by different review committees, percentile scores are usually calculated as a way of trying to standardize the Priority Scores
  • Percentile Scores are not calculated for grants reviewed in ad hoc RFA committees, or for training grants reviewed in the training (i.e., “K”) committee
  • In general, although there is great variability, a Percentile Score of 15% or lower has a good likelihood of funding
summary statements pink sheets
Summary Statements(“Pink Sheets”)
  • Priority Score
  • Percentile Score
  • Significance
  • Approach
  • Innovation
  • Investigator
  • Environment
  • Gender/Minority/Children
  • Human Subjects
  • Budget
review process for a research grant
Review Process for a Research Grant

National Institutes of Health

Center for Scientific Review

Submits Application

Assign to IC & IRG/Study Section

University or Agency Initiates Research Idea

Study Section

Review for Scientific Merit

Institute

Evaluate for Relevance

Allocates Funds

Advisory Councils and Boards

Conducts Research

Recommend Action

Institute Director

Takes Final Action

applications submitted to nih
Applications Submitted to NIH
  • Approximately 40,000 grant applications are submitted to NIH each year, of which 15-20% are funded
  • Competing grant applications are received for three review cycles per year
typical timeline for a new individual research project grant application r01
Typical Timeline for a New Individual Research Project Grant Application (R01)
  • There are three overlapping cycles per year:
  • Submit in February(June,October)
  • - Review in June (October,February)
  • -Council in September (January,May)
  • -Earliest award in December (April,July)

Cycle 1 ----

Cycle 2 ----

Cycle 3 ----

slide32

RFA-DA-06-001Enhancing Practice Improvement in Community-Based Care for Prevention & Treatment of Drug Abuse or Co-occurring Disorders

rfa philosophy
RFA Philosophy
  • Research-to-services AND Services-to-Research
  • Research and service improvement:
    • Adoption, implementation, and sustained use of science-based approaches
    • Understanding factors that hinder adoption, implementation, and sustained use of science-based approaches
    • Testing effectiveness of existing promising but unproven policies and practices
    • Foundation for future research to facilitate continuous practice improvement
eligibility requirement provider organization
Eligibility Requirement – Provider Organization

A. Community-based Provider Organization

(1) An organization, an agency, or an association of organizations/agencies (National, State, or Regional) that deliver(s) services to prevent or treat

(2) Must demonstrate sufficient patient load, N of sites, site size and diversity to study system-wide assessment of existing or newly adopted therapeutic and/or business policies and

practices.

eligibility requirement provider organization36
Eligibility Requirement – Provider Organization

(3) Applications are encouraged from a community-based organization with one or more of the following characteristics:

- For-profit organizations

- Non-profit organizations

- Domestic Institutions

- Faith-based or community-based organizations

- Units of Local/State Tribal government

what does sufficient patient load number of sites site size diversity mean
What does sufficient patient load, number of sites, site size, & diversity mean?
  • Do you have enough statistical power to answer your research question?
  • Will your results generalize to your whole organization?
  • Will your results generalize to other provider organizations?
when thinking about an nih research mechanism
When Thinking about an NIH Research Mechanism

CONSIDER!!!

PI experience <-> Project complexity <-> Project budget

study design
Study Design

Study design should:

  • Match your research question(s)
  • Be as rigorous as possible
  • Be feasible – Don’t plan to do too much!

Study design can be:

  • Qualitative, quantitative, or a combination
  • Experimental, quasi-experimental
readiness and capacity for practice improvement
Readiness and Capacity for Practice Improvement

Purpose: Examine implementation of science-based

practice X and its effects on treatment retention and

abstinence.

  • Did we implement practice X?
  • Did the practice have the intended effect?
  • How if at all did the intended effect

contribute to patient outcomes?

readiness and capacity for practice improvement42
Readiness and Capacity for Practice Improvement
  • Purpose: Examine the implementation of evidence-based practice.
  • Did you implement the service intervention proposed?
  • Did the service intervention have the intended effect?
  • How if at all did the intended effect contribute to patient outcomes?
systems level factors that facilitate impede continuous practice improvement
Systems-level Factors that Facilitate/Impede Continuous Practice Improvement

Purpose: Refine data management system to

improve performance monitoring.

  • How can we best monitor our performance, and what systemic data do we need to do it?
  • What are our current data collection demands? What more do we need?
  • How feasible are new data collection requirements, and how useful are the new performance measures?
systems level factors that facilitate impede continuous practice improvement44
Systems-level Factors that Facilitate/Impede Continuous Practice Improvement

Purpose: Identify person centered, program specific and other contextual

factors that enhance or impede engagement and retention in evidence

based practice.

  • What are the individual and group differences (religious and spiritual beliefs, traditions, and value systems) to engagement and retention of care?
  • How can culturally appropriate interventions improve accessibility, usability, and sustainability of services in diverse populations?
  • What are the contextual factors (family beliefs) that impact accessibility and sustainability of care?
costs and cost effectiveness of practice improvement
Costs and Cost-Effectiveness of Practice Improvement

Purpose: Determine the best use of staff training

budget.

  • What are our current staff training needs?
  • What are two training options for meeting those needs?
  • Which of the two training options will yield the greatest benefit for the dollars spent?
don t go it alone
Don’t Go It Alone!
  • Science
  • Project Management & Staffing
  • Business Component
  • Pulling the Proposal Together