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Fulton County Schools SAP Processes Position Control Management – Process Flow New Position – School Based Personnel Fulton County Schools -REQUESTOR- A New Position is needed in Organization Management. 1 FORM – School Based New Position

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slide1

Fulton County Schools SAP Processes

Position Control Management – Process Flow

New Position – School Based Personnel

Fulton County

Schools

-REQUESTOR-

A New Position is needed in Organization Management.

1

  • FORM –
  • School Based New Position
  • (Complete the Requestor Information & Position Information Sections.)

2

Area Superintendent

Approval

(SeeApproval Section)

3

Budget Services

Approval

(SeeApproval Section)

4

All approvals are forwarded to HR Organization Management (OM) to execute the new position creation.

HR Staffing Director

Approval

(SeeApproval Section)

-Staffing Process-

The Staffing Process Begins.

8

7

6

5

New Position is available for staffing.

  • The process begins with a REQUESTOR needing a new position in Organization Management (OM) for staffing purposes.
  • The REQUESTOR begins to complete the FORM by completing the following sections: Requestor Information and Position Information.
  • The REQUESTOR sends the FORM to their Area Superintendent for APPROVAL. APPROVALS should be based on whether the request is valid or not.
  • If APPROVED by the Area Superintendent, the FORM will be sent to BUDGET SERVICES for APPROVAL to confirm whether funding is available or not.
  • If APPROVED by BUDGET SERVICES, the FORM will be sent to the HR Staffing Director for APPROVAL to validate the position has appropriate attributes.
  • If APPROVED by the HR Staffing Director, the FORM is sent to (OM) to EXECUTE the new position creation.
  • The New Position is available for staffing and the (OM ) Position Control Section of the FORM is completed.
  • The STAFFING PROCESS can begin because the New Position is available for staffing.
  • * If the request is REJECTED at any phase of the process, please notify all APPROVERS and the REQUESTER which have approved the position to date.
slide2

Fulton County Schools SAP Processes

Position Control Management – Process Flow

Convert Position – School Based Personnel

-REQUESTOR-

A position needs to be converted in Organization Management.

1

  • SAP Org. System –
  • Complete the convert position process in SAP Org.

2

Budget Services

Approval

(SeeApproval Section)

3

4

HR Organization Management (OM) will execute the convert position function.

Converted Position has been executed in OM.

5

Fulton County

Schools

6

-Staffing Process-

The Staffing Process Begins.

7

Converted Position is available for staffing.

  • The process begins with a REQUESTOR needing to convert a position in Organization Management (OM).
  • The REQUESTOR selects the Convert Position option in SAP Org. System and follows the process.
  • Once this process is initiated, it is routed to BUDGET SERVICES for APPROVAL. APPROVALS are based on funding availability.
  • If APPROVED by BUDGET SERVICES, (OM) EXECUTES the convert position function in SAP Org System.
  • The Converted Position has been executed in SAP Org..
  • The Converted Position is available for STAFFING.
  • The STAFFING PROCESS can begin because the Converted Position is available for staffing.
  • * If the request is REJECTED at any phase of the process, please notify all APPROVERS and the REQUESTER which have approved the position to date.
slide3

Fulton County Schools SAP Processes

Position Control Management – Process Flow

New Position – Non School Based Personnel

-REQUESTOR-

A New Position is needed in Organization Management.

1

  • FORM –
  • Non- School Based New Position
  • (Complete the Requestor Information & Position Information Sections.)

2

Executive Cabinet Member

Approval

(SeeApproval Section)

3

Budget Services

Approval

(SeeApproval Section)

4

HR Staffing Director

Approval

(SeeApproval Section)

5

All approvals are forwarded to HR Organization Management (OM) to execute the new position creation.

8

7

6

Fulton County

Schools

-Staffing Process-

The Staffing Process Begins.

New Position is available for staffing.

  • The process begins with a REQUESTOR needing a new position in Organization Management (OM) for staffing purposes.
  • The REQUESTOR begins to complete the FORM by completing the following sections: Requestor Information and Position Information.
  • The REQUESTOR sends the FORM to their Executive Cabinet Member for APPROVAL. APPROVALS should be based on whether the request is valid or not.
  • If APPROVED by the Executive Cabinet Member, the FORM will be sent to BUDGET SERVICES for APPROVAL to confirm whether funding is available or not.
  • If APPROVED by BUDGET SERVICES, the FORM will be sent to the HR Staffing Director for APPROVAL to validate the position has appropriate attributes.
  • If APPROVED by the HR Staffing Director, the FORM is sent to (OM) to EXECUTE the new position creation.
  • The New Position is available for staffing and the (OM ) Position Control Section of the FORM is completed.
  • The STAFFING PROCESS can begin because the New Position is available for staffing.
  • * If the request is REJECTED at any phase of the process, please notify all APPROVERS and the REQUESTER which have approved the position to date.
slide4

Fulton County Schools SAP Processes

Position Control Management – Process Flow

Convert Position – Non School Based Personnel

1

-REQUESTOR-

A position needs to be converted in Organization Management.

  • FORM –
  • Non- School Based Convert Position
  • (Complete the Requestor Information & Position Information Sections.)

2

Cabinet

Member

Approval

(SeeApproval Section)

3

Executive Cabinet Member

Approval

(SeeApproval Section)

4

All approvals are forwarded to HR Organization Management (OM) to execute the convert position function.

HR Staffing Director

Approval

(SeeApproval Section)

Budget

Services

Approval

(SeeApproval Section)

8

6

5

7

Fulton County

Schools

Converted Position is executed in OM.

.

  • The process begins with a REQUESTOR needing to convert a position in Organization Management (OM).
  • The REQUESTOR begins to complete the FORM by completing the following sections: Requestor Information and Position Information.
  • The REQUESTOR sends the FORM to their Cabinet Member for APPROVAL. APPROVALS should be based on whether the request is valid or not.
  • If APPROVED by the Cabinet Member, the FORM will be sent to the Executive Cabinet Member for APPROVAL . APPROVALS should be based on whether the request is valid or not.
  • If APPROVED by the Executive Cabinet Member, the FORM will be sent to BUDGET SERVICES for APPROVAL to confirm whether funding is available or not.
  • If APPROVED by BUDGET SERVICES, the FORM will be sent to the HR Staffing Director for APPROVAL to validate the position has appropriate attributes.
  • If APPROVED by the HR Staffing Director, the FORM is sent to (OM) to EXECUTE the convert position function in SAP Org.; the (OM ) Position Control Section of the FORM is completed.
  • The Converted Position has been executed in SAP Org..
  • * If the request is REJECTED at any phase of the process, please notify all APPROVERS and the REQUESTER which have approved the position to date.