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As more and more organizations learn to embrace the benefits of business intranet software, questions regarding how to get the most out of it are beginning to arise. There are tried and true ways to improve how you and your team use your business intranet, many of which are easy enough to implement on a daily basis without having to take up too much of your time and energy. Here are few tips for a successful intranet.\n

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4 tips to have the most successful corporate intranet

4 4 tips to have the

tips to have the most successful

most successful Corporate Intranet

Corporate Intranet

Are you planning to implement a Corporate Intranet or a Knowledge

Management Portal but skeptical that it won’t work? Well, you are


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4 tips to have the most successful corporate intranet

Social Collaboration has a great impact everywhere. Even in the way professionals

work. The Corporate Intranet has made the ‘workplace’ possible from anywhere

and anytime. With a fully integrated Document Management System (DMS), the

Intranet is becoming the ‘new’ Corporate Social Sharing Platform.

Is user adoption easy?

Is the Intranet successful from the day it is implemented (or even after a few

months of implementation)?

Does the Intranet become the single true source of all the exhaustive

corporate information/ documents?


There are critical parameters that are decisive to the success of the Corporate

Intranet. For example, given today’s needs it is important that the Intranet is

responsive, and has all the tools that users need on a day-to-day basis.

The Corporate Intranet is not just about putting a technology solution together.

Content, Design, Governance and Training are all important factors that

contribute to the success of the Corporate Intranet.

Let’s take a deeper dive into the 5 tips to have a Corporate Intranet that is



Users will only use the Intranet if they find value in it. For example, if they are

able to find the right content quickly, they are likely to come back to use it.

Therefore, it is absolutely critical to plan the content to be migrated. To help plan

better, a content audit is required.

4 tips to have the most successful corporate intranet

The first step is to create a content inventory, which means to figure out what

content you have. It also implies that you must figure out the following:

Where is the content stored?

What is the format?

Who owns it?

When was the content last updated?

The content audit will help you get rid of unwanted legacy content. The content

owners need to identify the content that is current and relevant.


Users need the flexibility to work from anywhere, anytime. This is why a

responsive design is critical in the current times. If the design is responsive, the

screen of the Intranet will get adjusted according to the device it is being accessed

from. It also provides a seamless experience whether being accessed from a

mobile device or a smartphone.

The other important feature of the Intranet should be ease of use (even the

desktop version), which means intuitive access to information and content. It

should provide quick access to all the tools employees need on a day-to-day



While Governance is a topic that no one likes, it helps to fix responsibility for

different areas. It is also the reason for the Intranet to have updated, relevant and

usable content, at all times. If there is no Governance in place, chances are that

4 tips to have the most successful corporate intranet

the project will lose focus. Each function/team should have an Intranet champion

who ensures that content is updated regularly.

Governance is fixing responsibility for content owners, establishing a workflow for

timely feedbacks, identifying Intranet custodians, future changes and vision. The

Governance Board should have periodic meetings to decide if the Intranet is

progressing well.


The user adoption of the Corporate Intranet largely depends on how well the

training is planned. The training should be planned in a way that each user group

is trained as per their role.

Promotions, roadshows and contests are also an effective way to promote the

Intranet. Training videos and user guides are some other ways to ensure that user

engagement is high and professionals in the organization use it as a collaboration

tool rather than using it as just another IT tool.

The above is not a finite list but if an organization can get the above 4 things in

place, it can largely ensure the success and adoption of the Intranet to a large


For more information click here: http://www.ishir.com/blog/4436/4-tips-