KANSAS STATE UNIVERSITY UNDERSTANDING BUDGETS IN FIS Cindy Bontrager Jean Bramwell Geneva Jahnke General Information and Definitions General Information and Definitions Training Goals Understand the difference between allocated and non-allocated funds
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UNDERSTANDING BUDGETS IN FIS
A project can have multiple fund sources. The Budget Office has two fund sources to one project – 0003 and 2000.
B0100 – Revenue budget equals total amount funded in 0003 to org 05020
B1000 – Classified budget in 0003 fund source to org 05020
B2000 – Other Operating Expenditures in 2000 fund source to org 05020
Original Budget – Amount downloaded from the budget system to FIS
Revised Budget – Reflects the changes that have occurred to the original budget
Prior Periods – Prior month actual expenditures
Current Period – Current Month actual expenditures
YTD Actual – Total of Prior and Current Month Actuals
Encumbrances – Amount of encumbrances charged to this multi-segment account
YTD Plus Encumbrances – Total of YTD actual expenditures plus encumbrances
Budget Available – Revised Budget less YTD plus encumbrances amount
Revenue – Deposited to each multi-segment account equal to budget amount (This provides cash balance amounts in allocated funds on AcctList reports)
Budget Available should be equal to zero. If not, please notify the Budget Office!