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Incident Business Update . Miscellaneous Information. Items of Interest. Incident Job Codes for Upcoming Season Incident Management Team Configuration EERA’s OTC Drugs How to Use IBA’s Operating Guidelines – Suppression & FEMA Regional Payments Shuttle Audit Agreements Base 8.

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incident business update

Incident Business Update

Miscellaneous Information

items of interest
Items of Interest
  • Incident Job Codes for Upcoming Season
  • Incident Management Team Configuration
  • EERA’s
  • OTC Drugs
  • How to Use IBA’s
  • Operating Guidelines – Suppression & FEMA
  • Regional Payments
  • Shuttle Audit
  • Agreements
  • Base 8
incident job codes forest service
Incident Job Codes Forest Service
  • Letter coming out SOON from Washington Office
    • Once Fiscal in your region migrates to ASC, FEMA codes will be set up at NIFC
        • August 22, 2005 for Region 8
incident mgmt team configuration
Incident Mgmt Team Configuration
  • Letter of Direction from National MAC
      • December 17, 2004
    • Type 1 & Type 2 teams have grown significantly in size, mobilized up to 110 people
    • Approved team size and configuration:
        • Short team (C&GS) 10 positions
        • Long team – additional 17 positions
        • Trainees – maximum of 6 positions
      • TOTAL # OF POSITIONS – MAXIMUM OF 33
imt s cont
IMT’S cont
  • Decision applies to national moblization
      • Regional mobilization of regional teams are not under these guidelines
      • For national mobilization additional positions or other needs to be negotiated with AA once team arrives, not over the phone
      • Name requests through ROSS will NOT be accepted.
    • Decision will promote cost containment and make more personnel available for assignment opportunities.
eera s
EERA’s
  • EERA’s are under scrutiny
  • For 2005 we will continue to use them as we have in the past
  • “They” are looking at ways to “shore them up” so they meet Federal Acq. Standards
eera s7
EERA’s
  • Emergency use only!!
    • Not be to used for prescribed fire
      • Nor on stand-by in case the prescribed fire escapes
otc drugs vitamins
OTC Drugs & Vitamins
  • IBPWT requested a standardized list from H&SWT.
  • Not enough information at this time
  • Defer recommendations until research complete
  • Procurement authorities also being researched
how to use an iba
How to Use an IBA
  • Type 3 Incident - Home Unit
    • You’re swamped, order type 2 through dispatch system on P Code
      • Agreements
      • Payment Packages
      • Cost Concerns
      • Claims
      • Guidelines
      • Handbook Issues (work/rest, length of assignment, AD’s)
operating guidelines southern area
Operating GuidelinesSouthern Area
  • Suppression – IBA works for AA
    • Has Forest Contact Information
    • Costs are validated against WFSA
    • Final Incident Package to Host Forest
  • FEMA – IBA works for Regional IBA
    • Costs are validated against MA’s
    • Final Incident Package to Region FAM
regional payments
Regional Payments
  • After completing checklist to ensure all documentation required is enclosed, payments are to be sent directly to the payment center in Ogden, UT.
shuttle audit
Shuttle Audit
  • OIG – DHS/FEMA Audited mission assignment funds awarded to FS
  • Objective to determine if FS accounted for and expended FEMA funds according to fed regs and FEMA guidelines
  • Four mission assignments
    • $151.9 Million
    • $105.7 Million – actual billings from FS
  • Concerned w/FS history of severe weaknesses in accounting and financial reporting
    • Required a review of “source documentation”
shuttle audit findings
Shuttle AuditFindings
  • Weak Financial Mgmt System
    • Three areas
      • Budget Object Code Classification
        • Miscoded items
      • Budget Categorization
        • Expenses not properly categorized in billings
      • Filing and Reporting Techniques
        • Source documents hard to find, if at all
  • Strong point
    • Contract mgmt & payment process very well organized and documented.
shuttle costs findings unsupported costs
Shuttle Costs – Findings Unsupported Costs
  • Grants & Agreements
      • State billing - $412,380
  • Credit Card Purchases - $580,120
  • Contractual Services - $119,514
shuttle audit ineligible costs
Shuttle AuditIneligible Costs
  • Credit Card Purchases
    • Medical Expenses - $811,205
    • Accountable Property - $106,543
    • Cell phones - $47,542
    • Award costs - $3,615
    • Fees to unlock & tow vehicles - $2,502
  • Grants & Agreements
      • Back fill positions $53,307
  • OT & Premium Pay
      • Night differentials - $47,638
shuttle audit duplicate payments
Shuttle AuditDuplicate Payments
  • Contractual Services
      • Commissary - $916,818
shuttle audit17
Shuttle Audit

Wasteful Costs

  • Lodging cancellation fees - $24,326
  • Equipment rental return fees - $18,290

Overcharged Vehicle Costs

  • Incorrect mileage reading - $27,940
shuttle audit recommendations
Shuttle AuditRecommendations
  • Disallow $3,415,340 of questionable costs
  • Require FS to validate & provide documentation to support billings
  • Develop & implement effective property mgmt procedures
shuttle audit suggestions
Shuttle AuditSuggestions
  • Request USDA – OIG audit APMC program
  • Improve accuracy & effectiveness of financial reporting by
    • Including resource order number & camp location on its bills?????
    • Require accurate use of BOC
    • Implement standard documentation package
  • Establish & enforce effective property mgmt internal controls
  • Improve consistency in applying financial guidelines (cell phones, commissary, demob costs) through more effective training
  • Lower costs by eliminating wasteful practices
base 8 forest service
Base 8 Forest Service
  • All fire prepardness employess (WFPR) will charge to WFSU (P Code) upon dispatch, INCLUDING BASE 8.