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Creating, Leading and Sustaining Organizational Changes. February 9, 2010 Baltimore, Maryland. Outline. Session facilitator Douglas Olson, UW-Eau Claire Expert panel Ellen Rychlik , RN, BSN, Director of Nursing at Elderwood Health Care at Lakewood

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Presentation Transcript
outline
Outline
  • Session facilitator
    • Douglas Olson, UW-Eau Claire
  • Expert panel
    • Ellen Rychlik, RN, BSN, Director of Nursing at Elderwood Health Care at Lakewood
    • Ira Schoenberger, Senior Administrator, Heritage Hall East, Genesis Health Care
    • Chris Boldt, Vice President, Operations, Benedictine Health System
      • In abstentia, Mark Cairns, Administrator of Madonna Living Community of Rochester and Lee Larson, CEO/Administrator of St. Gertrude's.
  • Conversation with attendees
learning outcomes
Learning outcomes
  • Understand why people are hesitant to change
  • Identify effective strategies to create and sustain organizational performance
  • Learn to weigh the risks and benefits of change and how to adopt policies that encourage and sustain desired results
background context
Background & context

The assumptions

- Current environment

- Need to change & move forward

Challenged the panelists

Three different…

- roles

- organizations

- areas of focus

the keys to effective change management implementing a primary permanent nursing care model

The Keys to EffectiveChange Management“Implementing a Primary, Permanent Nursing Care Model”

Ellen Rychlik, RN, BSN

Director of Nursing

Elderwood Health Care at Lakewood

Hamburg, New York

what is change
What is Change?
  • Constant in both professional and private lives.
  • People’s reaction to change
    • don’t resist change
    • resist being changed
  • Organizational change
    • normally involves some threat, real or perceived, of personal loss for those involved.
change management
Change Management
  • Vision,
    • the process by which an organization gets to it’s future state.
  • Getting started
    • creating a vision for change
    • then empowering individuals to act as change agents to attain that vision, examples
  • Sub committee development
    • key to clearly understanding how groups function in the organization and how “the work” is really done.
  • All change involves loss.
    • At a minimum the individual may have to give up familiar routines..
  • Clearly defined
    • reason for change
    • empowerment of the employee in decision making
    • Identification of role playing is key
  • This allows you to zero in on any obstacles “people who like the old ways” & monopolize on your strengths.
  • You must implement the system to do what it does best
    • structure repetitive work and let the people do what they do best – think, be creative, and solve problems.
keys to process success
Keys to Process Success: &
  • Change Management
    • Critical that people truly understand the vision/the reasoning behind the change for the change to be successful.
  • Sustainability –
    • Ability to embrace change is dependent on the organizations ability to engrain the process(s) in its culture, the way we function on a day to day basis.
    • Key to success is to develop systems within a culture that promotes autonomy and ingenuity in line with the organizations vision that are not dependent on a single individuals presence.
primary permanent nursing care model concluding thoughts
Primary Permanent Nursing Care Model - concluding thoughts

The Process

  • Vision
  • Strategic Planning
  • Aim Statement
  • Action Plan
  • Sub Committee
  • PDSA

Practical tips

  • Keep a finger on the pulse. Fine line between micromanagement and crisis management.
  • Never losing touch with the front-line staff.
development learning as a key strategic focus heritage hall east campus on a campus
Development & Learning as a key strategic focus: Heritage Hall East – Campus on a Campus

Ira Schoenberger

Senior Administrator

Heritage Hall East

Genesis Health Care

foundation
Foundation

OUR CORE BELIEFS:

  • Our employees are the vital link between Genesis Healthcare and our patients and residents. They are the service we provide, the product we deliver…they are our most valuable resource. Achievement of our vision comes only through the talents and extraordinary dedication they bring with them every day of the year.
campus on campus program description
Campus on Campus Program description
  • Since 2001, ‘this program has emphasized learning as a central part of development both in an academic and workplace setting.
  • Helped employees both professionally and personally to reach their goals.
  • Valuing our staff has resulted in their empowerment and commitment to the quality and full life of our residents.
  • Nursing center evolve into a “learning center”
    • Taps into staff motivation and potential that already exists
  • A learning center
    • engages individuals in their own development
    • gives them the tools they need to move forward.
  • Fosters a dramatic improvement in loyalty & commitment
  • Strong loyalty and commitment lead to:
    • improved retention
    • fertile ground for promotion from within
    • ultimately improved quality of care.
win win perspective
Win/Win Perspective

Organizational Needs

  • Strategies to increase recruitment, loyalty & retention of nursing staff
  • Mechanisms to promote from within into CNA and licensed nursing positions.
  • Establish a formal pipeline with area nursing schools for clinical rotations.
  • Become employer of choice.
  • Become a culture of learning organization.

Employee Needs

  • Opportunities to improve communication skills
  • HS credentialing and basic educational offerings
  • Increased self esteem and confidence
  • Reduction of barriers to continued education, such as needs for childcare or transportation.
  • Financial assistance to cover educational costs
key components
Key Components

“As a result of our organizational vision aligning with our core values the Campus on a Campus became a reality.”

Leadership structure.

Building Partnerships.

Acquiring Adequate Financing.

Engaging and Supporting Employees.

Securing a Package of Educational Offerings.

barriers and lessons learned
Barriers and Lessons learned

Barriers

  • Slim resources
  • Challenge of scheduling courses
  • Ongoing support of staff, leadership and outside partnerships.
  • A lack of employee self-confidence

SomeLessons Learned:

  • Need for regular mgmt team meetings
  • An open door policy
  • Providing consistent reinforcement and outreach to employees
  • Developing strong relationships with all key departments within the partner schools
sustainability focus on results
Sustainability – Focus on Results

Nursing Student Clinical Placements

  • Prior to 2008- 125 total students
  • 2008 – 2010 - 235 and 225 Students
  • Variety of participating Nursing programs
  • All buildings participated

Grant Activities

Organizational ROI:

  • Elimination of Agency
  • Growing your own Nurses
  • Increase retention COC participants

Future Innovation:

  • SIM Experiences for LTC
  • Employee Preceptors for SH Students.
  • Linking Individual employee Ed Plans to employer based education/core competencies
  • Dedicated Unit for clinical rotation for Gerontology students
opportunity for change a system level service recovery process
Opportunity for Change: A System LevelService Recovery Process

Chris Boldt, Vice President

Regional Operations

Benedictine Health System

  • In abstentia, Mark Cairns, Administrator of Madonna Towers & Lee Larson, CEO/Administrator of St. Gertrude's.
initial steps
Initial Steps
  • System improvement identified
  • Communication
  • Change in paradigm
    • Reservations
  • Core Values
  • Customer Service Standards
  • CEO commitment and support
    • You have to draw a line in the sand making a commitment –”Yes, we are going to do this”.
planning for change
Planning for Change
  • Process Owner
  • Communication
  • Cross functional team
  • Evaluated current state
  • Gathered best practices
  • PDCA
    • Risk/benefit analysis
implementing change
Implementing Change
  • Communication
  • Piloted on small scale
  • Training process
    • Break down into sections & set time frames
  • Technology support
  • Deployed on regional level
  • Training at facility level
    • Educate on How & Why to change
  • Follow up
    • We knew we provided quality, but hadn’t stopped to evaluate how
sustaining change
Sustaining Change
  • Outcomes/Results
    • It is not easy, but seeing results is worth the effort
  • BHS eSource data collection
    • Dashboard and Action Planning
  • Sharing effective practices
  • Feedback/solicitation
    • Know when to stop
  • Think proactively  
    • Quality is a journey, not a destination
slide22
Audience Questions and Dialogue with Panel

Resources

AHCA Award

Process itself

Specific areas

Leadership

Kotter

Heart of Change

- Quality & Performance

Closing Comments- Doug Olson

Thank you!