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PowerPoint Presentation. CREATING AN EFFECTIVE. by Em M. Pijl Zieber RN, BSN. Overview. Organization Fonts and Case Background Content and Bullets Graphics Slide Transitions Animation Participation Presentation. These are my main topics. They will become my slide titles !.

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powerpoint presentation

PowerPoint Presentation

CREATING AN EFFECTIVE

by Em M. Pijl Zieber RN, BSN

overview
Overview
  • Organization
  • Fonts and Case
  • Background
  • Content and Bullets
  • Graphics
  • Slide Transitions
  • Animation
  • Participation
  • Presentation

These are my main topics. They will become my slide titles!

by Em M. Pijl Zieber RN, BSN

organization
Organization
  • General to specific
  • Opening slides
    • Title
    • Introducing speakers
    • Commenting on purpose
    • Creating interest
  • Main body
    • Intersperse with participation
  • Conclusion
    • Summary

by Em M. Pijl Zieber RN, BSN

fonts and case
Fonts and Case
  • Sans serif (Arial)
    • Not Comic Sans
    • Not Times New Roman
  • Minimum font size: 22
  • Case
    • Title Case (Upper and Lower) for Titles
    • Sentence case for all else

Show Me!

by Em M. Pijl Zieber RN, BSN

background
Background
  • Black or very dark background with white font
  • White background with black font
  • Avoid
    • Colored or busy backgrounds
    • Colored fonts
  • Slide background
    • Relevant to topic
    • Same for all slides

Show Me!

by Em M. Pijl Zieber RN, BSN

content and bullets
Content and Bullets
  • In general
    • Brevity (less is more)
    • Maximum 5 points per slide
    • Bullets
    • Hierarchical organization

by Em M. Pijl Zieber RN, BSN

content and bullets7
Content and Bullets
  • In general
    • A conceptual guide, not verbatim
    • Do not include items you don’t plan to talk about
    • Consider your audience (age appropriate, literacy)

Show Me!

by Em M. Pijl Zieber RN, BSN

graphics
Graphics
  • Use
    • If relevant and enhance
    • If clear and high resolution
  • Avoid
    • If cute
    • If confusing or not supportive
  • Never
    • Use low resolution graphics
    • Stretch or distort pictures

Show Me!

by Em M. Pijl Zieber RN, BSN

slide transitions
Slide Transitions
  • Avoid “Slide Transition” features
    • Sounds
    • Automatic advancement
    • Visual features
  • Simply click
  • Never add “continued” (or worse, “cont”) in a title; keep the title the same from slide to slide

Show Me!

by Em M. Pijl Zieber RN, BSN

animation
Animation
  • Avoid excessive animations
    • Annoying
    • Time consuming
    • Sounds are passé (only use sounds if your hair is ‘feathered’)
  • Use animations for
    • Linear progression through concepts
    • To enable guessing

Show Me!

by Em M. Pijl Zieber RN, BSN

participation
Participation
  • Lectures can be boring
  • Adults need to be involved in the learning process
    • Ask questions
    • Prompt discussion
    • Use write-pair-share
    • Invite input as you go

Show Me!

by Em M. Pijl Zieber RN, BSN

presentation
Presentation
  • Plan ahead
    • Equipment
    • Room
    • Extension cords
    • Pointer
  • Disaster planning
    • Have a printed copy
    • Make overheads
    • Have handouts

by Em M. Pijl Zieber RN, BSN

presentation13
Presentation
  • Take cues from your PC screen
  • Don’t read off the overhead screen
  • Project your voice
  • Talk to your audience, not your screen
  • Do not memorize or use cue cards

by Em M. Pijl Zieber RN, BSN

presentation14
Presentation
  • Don’t read verbatim
    • Add meaning
    • Take cues
    • Vamp off of bulleted points
  • Provide handouts
  • Answer questions as you go
  • Prepare a few “just in case” slides
  • Time for questions

Show Me!

by Em M. Pijl Zieber RN, BSN

summary
Summary
  • Organization
  • Fonts and Case
  • Background
  • Graphics
  • Content and Bullets
  • Slide Transitions
  • Animation
  • Participation
  • Presentation

by Em M. Pijl Zieber RN, BSN

questions
Questions?
  • About using PowerPoint
  • About presentations
  • About required equipment

by Em M. Pijl Zieber RN, BSN

slide17
Thank you!

by Em M. Pijl Zieber RN, BSN

slide18
To End Slide Show Click Here

by Em M. Pijl Zieber RN, BSN

a case for case
A Case for Case

Title Case

  • The above title is in title case (upper and lower case)
  • This bullet uses sentence case
  • This is too small to read (12 font)
  • Sans fonts, such as Arial, are best for screen reading, while Times New Roman is best for reading on paper

Back to Presentation

by Em M. Pijl Zieber RN, BSN

background21
Background
  • Dark or black with white font
  • White with black font
  • Don’t use coloredfonts
  • Avoid dizzying combinations
  • Avoid busy backgrounds

See Choosing the right colors for your PowerPoint presentation:

http://office.microsoft.com/en-us/powerpoint/HA010120721033.aspx

Back to Presentation

by Em M. Pijl Zieber RN, BSN

content and bullets22
Content and Bullets
  • Bullets are a guide
  • Have one idea per slide
  • Bullets are not a way of capturing excessive content in the form of sentences, paragraphs and entire theoretical discourses, partially because no one wants to read it but also because as people strain their eyes to read the sentence that goes on and on and on and on they get really frustrated and begin to wonder why this couldn’t have been paraphrased into something more succinct. Also, it’s annoying to have someone just read all these sentences off the screen—that’s not a presentation, that’s story time in grade school! So limit it to points and know your stuff!

by Em M. Pijl Zieber RN, BSN

content and bullets23
Content and Bullets
  • Hierarchical organization

Like This:

Not This:

by Em M. Pijl Zieber RN, BSN

content and bullets24
Content and Bullets
  • Consider your audience
    • Who are you presenting to?
    • How will they use the information?
    • Literacy issues: Keep it simple but don’t ‘dumb it down’
    • What do they already know?
    • Why will they be attending?
    • How can you make it relevant?

Back to Presentation

Creating Better PowerPoint Presentations:

http://better-powerpoint-presentations.classes.cnet.com/lesson-1/

by Em M. Pijl Zieber RN, BSN

graphics25
Graphics
  • This is my Aunty Betty

700 x 466 resolution

by Em M. Pijl Zieber RN, BSN

graphics26
Graphics
  • This is my Aunty Betty

Too small; distorted on enlarging

by Em M. Pijl Zieber RN, BSN

graphics27
Graphics
  • This is my Aunty Betty

Distorted to make it “fit”

by Em M. Pijl Zieber RN, BSN

graphics28
Graphics
  • Great for a talk on snowman reproduction

by Em M. Pijl Zieber RN, BSN

graphics29
Graphics
  • Not so great for a talk on epidemiology

Back to Presentation

by Em M. Pijl Zieber RN, BSN

slide transitions30
Slide Transitions
  • Just click!
  • Avoid using the word “continued”
    • Not necessary in PowerPoint
    • Alters appearance of title
    • Watch carefully now

by Em M. Pijl Zieber RN, BSN

slide transitions continued
Slide Transitions, continued

This messes up your title

  • If you have content onto the next slide, simply leave the slide title the same; don’t state “continued”

by Em M. Pijl Zieber RN, BSN

slide transitions cont d
Slide Transitions, cont’d

So does this

  • “Cont” and “cont’d” are simply incorrect
  • Note that your title is still messed up (smaller font to accommodate “cont’d”)
  • Slide titles should be the same from slide to slide

by Em M. Pijl Zieber RN, BSN

slide transitions33
Slide Transitions
  • See how much better it looks when slide titles are the same?

by Em M. Pijl Zieber RN, BSN

slide transitions34
Slide Transitions
  • Ah, much better!

Back to Presentation

by Em M. Pijl Zieber RN, BSN

animation35
Animation
  • The only reasons for animating text:
    • To show progression of concepts, especially on a diagram
    • To allow for participant guessing
      • To get them involved!

Back to Presentation

by Em M. Pijl Zieber RN, BSN

participation36
Participation
  • Think-pair-share
    • Ask participants to consider how they would approach a topic
    • Ask them to pair up with the person next to them and discuss their answers

Back to Presentation

by Em M. Pijl Zieber RN, BSN

presentation37
Presentation
  • See the next slide for an example of the proper use of PowerPoint

PowerPoint is Evil

http://www.wired.com/wired/archive/11.09/ppt2.html

by Em M. Pijl Zieber RN, BSN

my dog katie
My Dog, Katie
  • Rescued
  • Spayed
  • Adjusting
  • Agility

This is my chocolate lab, Katie. I rescued her from certain death at the pound. I had her spayed and vaccinated as soon as possible. Katie was shy of me at first, due to being hurt by people in the past. However, she is warming up to me and adjusting well. She is a real sweetheart! One thing I am excited about is starting agility classes with her. She loves the jumps and tunnels. It’s a great way for her to burn off that lab energy!

presentation39
Presentation
  • Make it interesting…by being interested in it yourself
  • Graphics, fonts and animations are no substitute for poor content or a boring presentation
  • Remember…telling is not teaching!

Back to Presentation

PowerPoint is Evil

http://www.wired.com/wired/archive/11.09/ppt2.html

by Em M. Pijl Zieber RN, BSN