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Team Decision Making (TDM) Database. Anne Abramson Bill Dawson Center for Social Services Research UC Berkeley What this presentation contains:. An introduction to the data collection process: Paper data collection Child/Youth Form Meeting Form

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team decision making tdm database

Team Decision Making (TDM) Database

Anne Abramson

Bill Dawson

Center for Social Services Research

UC Berkeley

what this presentation contains
What this presentation contains:
  • An introduction to the data collection process:
    • Paper data collection
      • Child/Youth Form
      • Meeting Form
    • TDM CA database
  • A brief overview of the quarterly report process
  • References and contact information
  • TDM CA was developed to assist counties in collecting TDM meeting and child information.
  • TDM CA allows counties to create basic reports regarding attendance, meeting participants, children involved, etc.
  • TDM CA data combined with the California Children’s Services Archive (CCSA) will provide counties with outcome data and quarterly report information for self-evaluation.
tdm data collection
TDM Data Collection
  • The TDM Meeting Form and Child/Youth Form capture basic information about the TDM
  • Forms designed to reduce redundancy with information are available in CWS/CMS
  • Counties can modify forms to suit their needs as long as basic information remains
  • Forms mirror TDM CA database
tdm data collection details
TDM Data Collection Details
  • Meeting Form captures information about:
    • Location
    • Primary reason for meeting
    • Process (people leaving meeting and why)
    • Attendance
    • Children involved
tdm data collection details6
TDM Data Collection Details
  • Child/Youth Form captures information about:
    • Youth involvement reason
    • Decisions (i.e., Change placement, return home)
    • Recommendation for out of home placement type
data collection detail summary
Data Collection Detail Summary
  • VERY important to have Facilitator’s Data Entry Guide (previously called User’s Rules) in place
  • Keeping track of customization [if applicable]
  • Consistent use of forms and entry into database by people involved in TDM project
tdm ca customization options
TDM CA Customization Options
  • Counties can easily customize locations, facilitators, decisions and recommendations during installation process.
  • Other customization options are possible, such as adding parent level data, but require advanced knowledge of MS Access.
self evaluation and reporting
Self-Evaluation and Reporting

The quarterly report provides summary information on meeting frequencies, attendance, decisions and outcome information for each meeting type.

Much of this information can be pulled from TDM CA. Remaining information will be derived from the California Children's Services Archive (CWS/CMS data).

reporting process
Reporting Process
  • Quarterly Reports will be produced in county using TDM database reports and sent to AECF
  • Semi-Annually, counties will export data from database and send to UC Berkeley to link to CWS/CMS. UCB will then send linked data back to county for completion of report
quarterly report sample

Section I.



A. Entered Placement

B. Placement Move

C. Exit from Placement

1) County Total (#)[i]

2) Child was focus of associated TDM meeting (#)[ii]

(Imm. Risk. + Emerg. Plc.)

(Imm. Risk. + Emerg. Plc.)

3) % events with associated TDM meeting

(Calculation: I.A2 / I.A1)

(Calculation: I.B2 / I.B1)

(Calculation: I.C2 / I.C1)

Quarterly Report- Sample


Note: with assistance from UCB.

[ii] TDM CA: Child Involvement Report

Note: with assistance from UCB for Access 97 users.

semi annual reporting process



Semi-Annual Reporting Process

Zipped, password-protected email

Enter data


(MS Access)

California Children’s Service Archive (CWS/CMS data)

Export file:

CWS/CMS IDs, meeting dates

(MS Excel)

Create Report


Link using CWS/CMS ID numbers (SAS)

Report file:

County data, placement data

(MS Excel)

Enter summary data

Quarterly report (MS Word)

tdm ca to ccsa linkage
TDM CA to CCSA linkage

CCSA contains data for all CA counties

Linkage allows counties to keep TDM data collection to a minimum, only focusing on items unique to TDM process

linkage methods
Linkage Methods
  • Counties prepare a report using the export tool, providing UCB with meeting and child information to link
  • UCB matches children from TDM to CCSA on client numbers
  • UCB then retrieves child information (placements, moves, demographics) and summary county information
linkage methods con t
Linkage Methods, con’t

UCB returns linked child information and summary county information to the county and they complete the report and send to AECF

team decision making tdm database19

Team Decision Making (TDM) Database

Documentation and TDM CA available at the

TDM CA Support Page:

for more information
For more information:

Anne Abramson

Bill Dawson

Child Welfare Services (CWS/CMS) Reports

TDM CA Support Page