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Health Management Information System. Routine Data Collection for HIV/AIDS Programme Training Materials – Module 4: Collation and Aggregation. Objective. To understand process of collating and aggregating data for HIV services at different organisational levels.

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health management information system

Health Management Information System

Routine Data Collection for HIV/AIDS Programme

Training Materials – Module 4:

Collation and Aggregation

objective
Objective

To understand process of collating and aggregating data for HIV services at different organisational levels

Module 4: Data Collation and Aggregation

data requirements pyramid rationale
Data Requirements Pyramid-Rationale
  • The amount of data decrease as one moves along the hierachy from the community and service delivery points(facilities)- district- province- national - international level
  • Collation and aggregation necessary to consolidate the data

Module 4: Data Collation and Aggregation

data collation and aggregation
Data Collation and Aggregation

The Pyramid [Revisited]

Module 4: Data Collation and Aggregation

beyond cards registers
Beyond Cards & Registers
  • Cards [Summary]
    • Provides a detailed clinical profile for patient or client management
    • Includes summary interface with registers for health unit management
  • Registers [Summary]
    • Focuses on data for health unit management
    • Serves as a clinical record in the absence of a card or a facility-retained card
    • Provides a data interface for health system management and planning

Module 4: Data Collation and Aggregation

beyond cards registers6
Beyond Cards & Registers
  • Collations (tally sheets or activity sheets)
    • In a decentralised (or district) system
      • Every data element on this tool is required at facility level
      • Source of [some] data for higher level reporting
      • These tools remain at facility level
    • Useful when data cannot be summarized directly from patient records or listings
      • When a patient/client entry is reused on more that one visits
      • Recording repeat interactions [revisit]

Module 4: Data Collation and Aggregation

beyond cards registers7
Beyond Cards & Registers
  • Aggregation and Reporting
    • Data may be summarized directly from registers
    • Usually counts entries from collation tools
    • Data on these tools are usually for health system management and planning
    • Additional data elements may be included as the form moves through the hierarchy
    • In a decentralised system, this form may not be homogenous at each level

Module 4: Data Collation and Aggregation

document flow selected programs
Document Flow – Selected Programs

HIE Infant Card

Cards

Mother’s Card

Children’s Card

CCC Card [Blue Card]

Antenatal Care

Labour and Delivery

Postnatal Care

HIE Infant

Pre-ART

ART Monthly

Registers

HIV T&C

PEP for HIV

VMMC

Nutrition for PLHA

Collation

Activity Sheet - C&T

Tally sheet for C&T

Individual Register Monthly Page Summaries

HTC

PMTCT/HEI

PEP

VMMC

CARE/ TREAT

Facility Report Form

Reportable Number of Data Elements

All(16); Totals(2)

All(40); Totals(9)

All(14); Totals(2)

All(15); Totals(3)

All(71); Totals(18)

MoH 711B

All(3); Totals(2)

All(17); Totals(8)

All(2); Totals(2)

All(4); Totals(3)

All(19); Totals(11)

Module 4: Data Collation and Aggregation