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The New Preaward Survey - Supplier Risk Management Prior to Award Presented By: DCMA-OCS Module 2 Risk Planning Decemb PowerPoint Presentation
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The New Preaward Survey - Supplier Risk Management Prior to Award Presented By: DCMA-OCS Module 2 Risk Planning December 2001. Risk Planning. MODULE 2 Topics: Appointment of Preaward Survey Managers Role of CMO Preaward Survey Manager Planning Customer Discussions/Negotiations

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slide1

The New Preaward Survey - Supplier Risk Management

Prior to Award

Presented By: DCMA-OCS

Module 2

Risk Planning

December 2001

slide2

Risk Planning

  • MODULE 2 Topics:
    • Appointment of Preaward Survey Managers
    • Role of CMO Preaward Survey Manager
      • Planning
      • Customer Discussions/Negotiations
      • Survey Package Distribution
      • Assigning Team Leader
    • End Risk Planning . . .
slide3

Risk Planning

Appointment of Preaward Survey Managers

  • District Preaward Survey Process Managers
    • Manage/coordinate implementation of the policy/procedures
    • Validate database
  • CMO Commander appoints Preaward Survey Manager
    • At least eight (8) formals performed annually
    • Listing maintained in SIS database/DCMA Home Page
    • Receipt and preparation for Preaward Survey process
  • CMO Preaward Survey Monitors; requests routed through Preaward Survey Managers
slide4

Risk Planning

  • Role of CMO Preaward Survey Manager – Planning
  • Receive Customer Request for Survey - Electronic or Paper SF 1403
  • Received through the Supplier Information Service
  • If not received via SIS, must “log” request into SIS
    • Input the 1403 for the customer via the web
      • Action for Formal Preaward Surveys Only
    • Invite buyers/customers to participate in SIS
      • Provide instructions/web-site & answer questions
    • Handle each request as if it came through the SIS
slide5

Risk Planning

  • Role of CMO Preaward Survey Manager –
  • Customer Discussions/Negotiations
  • Preaward Survey Manager initiate “discussion” with customer.
    • Discussion can be “electronic.”
  • “Discussion” includes
    • Confirmation of receipt of package
    • Completeness of the package
    • Known Contractor History including Program-related Risk Assessments/Concerns
    • Requirements and Scope of Survey
    • Due Date
      • May be revised if CMO cannot meet original due date
      • Secondary surveys revised through Prime Preaward Survey Manager
slide6

Risk Planning

  • Role of CMO Preaward Survey Manager –
  • Package Distribution & Assigning Team Leader
  • Preaward Survey Manager completes “discussion” with customer
    • Prepares to hand off package to functional specialists
  • Team Leader appointed – may be Preaward Survey Manager
  • Team Members identified; receive Preaward Survey
    • Preaward Survey System (PASS) will be used to disseminate and collect reports.
  • Team Leader decides how to accomplish “pre-evaluation” meeting and prepares for meeting.
slide7

Risk Planning

End Risk Planning . . . .

Begin Risk Assessments . . . . MODULE 3