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GSA’s Short-Term Vehicle Rental Programs

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GSA’s Short-Term Vehicle Rental Programs. Dan Reichmann STR Program Manager GSA Fleet. Agenda. Background Rental Supplemental Vehicle Program GSA Fleet Short Term Rental Program Existing process Upcoming enhancements Legislative Considerations Questions.

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slide1
GSA’s Short-Term Vehicle Rental Programs

Dan ReichmannSTR Program ManagerGSA Fleet

agenda
Agenda
  • Background
    • Rental Supplemental Vehicle Program
    • GSA Fleet
  • Short Term Rental Program
    • Existing process
    • Upcoming enhancements
  • Legislative Considerations
  • Questions
slide3
Rental Supplemental Vehicle Program
  • Program to supplement federal fleet requirements
  • Official business vehicular needs only
  • Rental vehicles for other than TDY needs
slide4
Rental Guidelines
  • Fleet replacement due to maintenance/accident
  • Special events
  • Transportation Support for National / Natural disasters
  • Emergencies and continuity of operational needs
  • Deployment of Incident Management Teams
slide5
Services Include
  • Reservation Services
  • On-line Booking tools
  • Volume Discounts
  • Centrally Billed Accounts
    • SmartPay® Cards Account Reconciliation Tools
  • Reporting and Internet Tools
  • Off Airport Locations
  • No additional driver fees
slide6
Pricing
    • Daily, weekly, and monthly
  • Insurance
    • Government is self insured
    • No insurance required to purchase
  • Billing
    • No Pre-Billing Allowed
    • Can bill contract in 30 day increments
slide7
Reporting – Quarterly – Electronic
    • Government-wide
    • Agency Wrap Up
    • Ordering Agency reports
      • Name
      • Locations - Rental City and State
      • Size and Number of Vehicles
      • Average Miles Per Day
      • Total Dollar Volume
other schedule 48 items
Other Schedule 48 Items
  • Disaster Recovery
    • Available for emergency procurements
    • Enabled for State and Local purchasing
  • Ground Transportation Services
      • Buildings, Driver Services, Airport transport, and VIP transport within or between cities.
      • Shuttle Transportation between housing locations and medical facilities or grocers.
      • Transportation for COOP and Emergency Evacuation needs
slide12
GSA Fleet's Short Term Rental (STR) Program
  • Established Feb. 2007
  • Issued own solicitations and BPAs with same provisions as RSVP
  • STR Program office in Chicago
str program basics
STR Program Basics
  • Currently available to GSA Fleet customers
  • NOT for TDY travel – only mission related activities
    • Surge/special event requirements
    • Accident/maintenance replacements
  • 60 Day Limit
  • Pass-through billing onto monthly GSA Fleet customer bill
slide14
Box/Stake Trucks, Medium & Heavy Trucks and Trailers

Enterprise Rent a Truck

Budget Truck

Penske Truck Rental

Ryder Truck Rental

Current Vendors

  • Sedans, Light Trucks, Minivans & Passenger Vans
    • Enterprise Rent a Car
    • Dollar/Thrifty Rent a Car
    • Ace Rent a Car
    • Avis Rent a Car
str program selling points
STR Program Selling Points
  • GSA Fleet will handle entire rental procurement process
  • All requests competed among available vendors
  • STR rentals are generally tax exempt and GARS does not apply
  • Use of off-airport locations provides additional costs savings
other items
Other Items
  • Fuel Cards
    • Available upon request
    • Delivery within 48 hours
  • Modifications
    • Can only be made by STR Program Office
    • Should be cleared by customer POC
damage
Damage
  • Accidents/Violations
    • GSA Fleet is NOT involved in resolution of fault/liability
    • Customer responsible for any subsequent charges
  • Insurance
    • Government is self-insured
    • Canada/Mexico
how it works
How It Works
  • Customer contacts Short Term Rental program office (STR)
  • STR obtains price quotes from vendors
  • Customer accepts quote
  • STR places rental order with vendor
  • Rental car company contacts driver to arrange vehicle transfer
billing
Billing
  • GSA Fleet Monthly Bill
    • No tag (unless replacement)
    • Line item description
  • Invoice package
    • Can provide charges by Rental Agreement number
  • Fuel charges
what you need to know
What you need to know
  • STR Program Office
  • 1-866-886-1232
  • [email protected]
  • Most requests quoted within 48 hours
  • 7:00 AM – 5:00 PM CST M-F
  • After-hours emergency response
what to provide
What to Provide
  • POC Name and Contact Info
  • GSA Fleet Customer Number
    • Reg – FMC – 00 – BOAC – Serial (e.g. 03-11-00-213XXX-001)
  • Type(s), and quantity(s), of vehicle being requested
  • Date and time of vehicle need (60 day maximum)
  • Location (address) of vehicle need
  • Do you require delivery of the vehicle or will you pick-up
  • Best value criteria (if desire other than low bid)
best value selection
Best Value Selection
  • Must provide criteria
    • Location
    • Past Performance
    • Service Hours
    • Specific vehicle or service requirement(s)
  • If not, must take low-bid
summary of rental activity itd
Summary of Rental Activity (ITD)
  • Average size of rental – 4 vehicles
  • Average length of rental – 32 days
  • Average cost per day – $38.60
future enhancement
Future Enhancement
  • Web-based Application
  • Target date is Fall, 2010
legislative considerations
Legislative Considerations
  • 60 Day Limitation
    • 41 CFR 102-34.35
  • Conspicuous Identification
    • 41 C.F.R. 102-34.85
    • 41 C.F.R. 102-34.110
    • 41 C.F.R. 102-34.115
thank you
Dan Reichmann

STR Program Manager

703-605-2950

[email protected]

Thank you!
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