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How to Archive QuickBooks Data By Using Condense Data Utility

If you are a QuickBooks user, you understand the importance of keeping all the previous data in one place. Also, removing some crucial statements like reports, reconciled statements, and audits can have a negative impact on your organization. Hence, archiving QuickBooks data is the best way to keep everything in one place. This blog will explain how to archive QuickBooks data in your system.

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How to Archive QuickBooks Data By Using Condense Data Utility

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  1. ARCHIVE QUICKBOOKS DATA

  2. How to Archive QuickBooks Data By Using Condense Data Utility If you are a QuickBooks user, you understand the importance of keeping all the previous data in one place. Also, removing some crucial statements like reports, reconciled statements, and audits can have a negative impact on your organization. Hence, archiving QuickBooks data is the best way to keep everything in one place. This blog will explain how to archive QuickBooks data in your system

  3. Simple Methods to Archive Data in QuickBooks Desktop If you are working on QuickBooks Desktop, there is no option to archive data in the menus. However, there are alternative ways you can archive data in QuickBooks. Condense Company Files to Archive Data In QuickBooks You can condense your data to close all transactions and save them as journal entries. However, since you kept all the transactions, the company file got large in size, which could affect the performance. Condensing company data assists you in lessening the size and enhancing the performance. Here are two methods you can opt for to archive data.

  4. Condense data while keeping all bank transactions Let me guide you through how to condense data, having all transactions 1. First, go to the File and choose the Utilities option. 2. Now, choose Condense Data. 3. Keep all transactions, but delete audit trail information to date. 4. After that, press Next. 5. Lastly, go to the Close option after completing the process.

  5. Condense data by deleting selected transactions Follow the steps to condense data by deleting selected transactions. 1. First, go to the File and press Utilities. 2. Now, enter to the Condense Data. 3. Select "Remove the transactions you select from your company file" and press Next. 4. Press the transactions you want to delete and click Next. 5. Afterwards, choose how transactions would be summarized and press Next. 6. press How inventory should be condensed and go to the Next option. 7. Next, choose the recommended transactions you want to delete, then press Next. 8. Pick the List of Entries you would like to delete, then go to the Next option. 9. Lastly, press Begin Condense, wait for the complete process, and go to the Close option.

  6. Thank's For Watching DAVID ADAM 1800 580-5375 info@a2accountants.com www.blog.a2accountants.com 12645 Memorial Dr Ste, F1 PMB 2069 Houston, TX 77024

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