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Paperless Pick/Pack/Ship A ‘SLAM DUNK’ FOR PARTS SUPPLIERS! Improve Inventory Accuracy, Shipping Accuracy and Warehouse Efficiencies! Judi Curlee CISTECH Sr. Technical Consultant Today’s Agenda Product Overview XA COM PPS Process vs CISTECH PPPS Process

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paperless pick pack ship

Paperless Pick/Pack/Ship


Improve Inventory Accuracy, Shipping Accuracy and Warehouse Efficiencies!

Judi Curlee

CISTECH Sr. Technical Consultant

today s agenda
Today’s Agenda
  • Product Overview
  • XA COM PPS Process vs CISTECH PPPS Process
  • Paperless PPS Demonstration
  • Implementation review
  • Q & A
ppps a slam dunk for parts suppliers
PPPS - A Slam Dunk for Parts Suppliers!

Parts Suppliers typically have the following characteristics:

  • Dedicated warehouse with location control
  • More than 3 pickers in warehouse
  • High volume of orders
  • Multi-line pick lists
  • High volume of parcel shipments
ppps a slam dunk for parts suppliers4
PPPS - A Slam Dunk for Parts Suppliers!
  • For ‘capital goods’ manufacturers spare part sales can be profitable
  • Warehouse operations can be cumbersome and inefficient with ‘vanilla’ MAPICS
    • MAPICS inefficiencies can cut into operating profit and hamper customer service
      • Inefficient picking processes
      • Inventory lags
      • Missed Shipments
      • Erroneous Shipments



PPPS Product Overview

Use RF Handheld devices to pick and stage customer orders for shipment!


  • Pick list electronically delivered to wireless handheld
  • Item Number can be entered/scanned by Item, Turnaround or UPC numbers
    • Transfers the inventory immediately from the stock location to a staging location
  • Full Inquiry capabilities from the RF device including:
    • Pick Lists
    • Items
    • Locations, Batch/Lot and Quantity on hand
  • Includes ‘Kit Items’, Serialization, Lot Control and Containerization!
  • Can pick using either single order or consolidated pick lists
  • Multiple employees can pick the same order at the same time (different items)
    • Option to print Pack List and Shipping Labels when order is staged

PPPS Product Overview

Parcel Shipping

  • If the Carrier is UPS, Fed Ex or DHL no further actions are required, programs will ship the order, add tracking info and, if applicable, add shipping charges

Full Truckload / LTL Shipping

  • Streamlined shipping screens to ship LTL and Truckload orders
    • Uses XA Offline Shipping to create COM shipment
  • Optional creation of Bill of Lading and/or Invoice when order is shipped

PPPS Product Overview

Additional Features

  • Full set of User Exits and API’s to allow for customization without modification
  • Supervisor functions to:
    • Assign & re-assign pick lists to specific pickers/employees
    • View status of orders being picked
    • View status of shipped and staged orders
      • Add Freight Charges
      • Add Carrier Information
  • Office Functions can be performed in either Green Screen or PowerLink (R7)
paperless pick pack ship9

Paperless Pick/Pack/Ship


what happens when an item is picked
What happens when an item is picked?
  • Inventory in the shelf/stocking location is lower (via an Inter Warehouse Transfer [TW] transaction)
  • Item is moved to a staging location and reserved for that Customer Order
can multiple employees pick the same order
Can multiple Employees pick the same order?
  • YES, multiple Employees can sign on to the same pick list to pick/stage the order
  • However, there cannot be multiple Employees working on the same item on the same pick list
how does the employee know what item to pick
How does the employee know what item to pick?
  • It depends on how you’ve configured the PPS system (through Control File settings):
  • Guided Picking: RF gun shows next item on the pick list to be picked
  • Non-Guided Picking: Employee uses printed Pick List or RF Gun inquiry to see next item to be picked
what if an item has batch lot or serial number
What if an item has batch/lot or serial number?
  • If an item is flagged (in the Item Master/Revision record) for Batch/Lot control then both the location and the Batch/Lot number must be scanned/entered with the location
  • If an item is flagged (in the Item Master/Revision record) for Serial Number then, depending on the Control File, a serial number for each item pick can be entered
    • RF PPS will check to verify that this serial number for this item has never been shipped before
what if the item is a kit
What if the item is a Kit?
  • XA will create 2 pick lists: one for the Kit Item and a second one for the components of the kit
  • RF PPS will see the item on the first pick list is a kit, retrieve the second pick list to allow the employee to pick the Kit Components and then return to the original Pick List
how do i ship the order
How do I ship the order?
  • If using the UPS/Fed Ex/DHL interfaces, after the order is staged, a PPS program will send the pick to the XA Offline Ship files to be shipped
  • If not using interfaces, new PPS Office screen is used to ship picked orders sending the shipment to XA Offline Ship files
    • Why Offline Ship? Because Mapics XA programs are being used to update the database and create the invoices

How is the licensing for this product structured?

Paperless Pick/Pack/Ship is licensed by the total number of pickers using the solution

Less than 3 pickers - $16,000 + 20% annual support

3 to 10 pickers - $26,000 + 20% annual support

10+ pickers - $39,000 + 20% annual support

paperless pick pack ship17

Paperless Pick/Pack/Ship

Solution Benefits

what benefits are realized through rf pps
What benefits are realized through RF PPS?
  • Accurate inventory in the stock location
  • 30 – 50% time improvement in picking/staging Customer Orders
    • Takes the number of steps to pick an order from 23 to 9
  • Improved accuracy of items shipped to customers
  • Reduced data entry for order shipments

Improved efficiencies AND inventory accuracy leads to quick and easy returns!




ppps streamlined pick ship
PPPS: Streamlined pick/ship

-XA-Process -PPPS-

Create Pick Lists

Release Pick Lists

Release Pick Lists

Print Pick Lists

Sort Paper Pick Lists

Electronically distribute pick lists

Distribute Paper Pick List

ppps streamlined pick ship21
PPPS: Streamlined pick/ship

-XA-Process -PPPS-

Pick Orders

Retrieve Paper Pick Lists

Go to Location, Scan to confirm*

Go to location

Write Quantity

Write batch/lot

Key Qty into terminal

*Batch/lot automatic*

**XA Inventory is updated**

Walk to terminal for inquiry

Retrieve add’l pick list

ppps streamlined pick ship22
PPPS: Streamlined pick/ship

-XA-Process -PPPS-

Prepare for Parcel Shipping

Weigh parcel at shipping station

Weigh parcel at shipping station

**Cost and tracking info sent to XA, order is shipped**

Write freight charge on pick list

**For Parcel shipping XA work is done**

Write tracking number on pick list

ppps streamlined pick ship23
PPPS: Streamlined pick/ship

-XA-Process -PPPS-

Office Administration

Select pick list for shipping (all shipments)

Select order for shipping (non-ground only)

Select items to ship

Key Quantities/location

Key Serial Number

Key Freight Charges

Key Carrier/tracking info (non-ground only)

Key Carrier/tracking info

Confirm Shipment

Confirm Shipment

**XA Inventory is updated**

ppps streamlined pick ship24
PPPS: Streamlined pick/ship

-XA-Process -PPPS-

Warehouse Management

Walk floor to answer customer svc questions

Walk floor to manage picking process

Redistribute Pick Lists to balance workload

Electronically monitor, re-assign, distribute pick lists

Print ‘hot order’ pick list and distribute

  • PPPS Software Installation, 1-3 days
    • Setup and Configuration
    • Webex Training
    • Optional on site assistance
paperless pick pack ship30

Paperless Pick/Pack/Ship


Ben McCormick