Records, Registration, FERPA, and Calendars Presenters: Heather Chermak, Assistant Registrar Tom Watts, Special Programs Manager
Orientation • Students learn the registration process at orientation • All students are invited to attend at time of admission • Students are invited to attend additional orientations through the list serve
Orientation • What is the best timing to invite the dual student to orientation • With new students? • With new transfer students? • Immediately before classes begin?
Advising • Advising at both institutions • Program • Develop collaboration between advisors at both institutions • How to prevent the student from falling through the cracks
Records • Each partner institution maintains • a separate records system • a separate registration system • Academic credit from a partner institution is transfer credit • Transfer credit does not have a special designation on the transcript
Dual students are eligible to register for ten terms without registration activity. Non-dual students are eligible to register for four terms without registration activity. Web Registration at OSU
Financial Aid reviews both registrations to consider awards. Please attend the Financial Aid session for more details. Web Registration at OSU
Enrollment Verifications • Each institution reports its own enrollment • Students must provide two documents to parties requesting verification • National Student Clearinghouse • Total enrollment is reported by home institution OFAX (Oregon Financial Aid Exchange)
Data Exchange • Each institution determines what data it exchanges • All partner schools use EDI (Electronic Data Interchange) to transmit academic data
FERPA • Each institution defines directory information for its students • The MOU should define the types of information exchanged and the access permitted to partners • E.g. Social Security Number
Calendar • Partner institutions may be on different calendars • Different start dates • Coordination of financial aid disbursement • Combined billing unavailable • Refunds from one institution may be needed to pay expenses at the other
Other Special Considerations • Access to institutional services • ID cards • Library • Disability service • Housing • Counseling service • Health service • Football tickets and other activities • Veterans’ benefits
Other Special Considerations • How to recognize students who excel • Letter of Recognition for Academic Success • Honor Society • Potential research and analysis • Create a FAQ
What are your questions? Thank you for attending. Enjoy the conference!