How government agencies can streamline the construction submittal review process

1. How government agencies can streamline the construction submittal review process For construction project owners, submittals are crucial for ensuring success, maintaining quality control, adhering to schedules, minimizing change orders, and providing a formal record of approvals before installation. Contractors provide submittals, which include documents, samples, drawings, and mock-ups, early to ensure compliance with project specifications. Unlike post-construction tasks, submittals are key to smooth execution. Streamlining their review helps government agencies boost productivity, prevent delays, and ensure success.

2. Steps to streamline the construction submittal process: 1. Define the review process. Clearly define required submittals, assign evaluation responsibilities, and use flowcharts to visualize the process. 2. Foster strong A/E team relations. Build a collaborative relationship with the A/E team to resolve disputes and keep the schedule on track. 3. Select the right coordinator. Assign an experienced submittal coordinator to oversee the process, reassessing the role as needed. Use software to ensure role flexibility and efficient submittal management. 4. Align submittal and project schedules. Coordinate the submittal review schedule with the project timeline, prioritize early-stage materials, and update as needed. 5. Promote electronic reviews. Encourage electronic review and approval to save time and physical space, reduce costs, and expedite the process. 6. Centralize submittals. Store submittals in a central location so teams can easily access the latest versions and prevent mistakes caused by outdated documents. 7. Require detailed transmittals. Document submittals with sender or receiver details, and transmission methods, and use construction submittal software to track and reduce delays. 8. Automate notifications Automate reminders and notifications to help the team meet deadlines and obligations.

3. 9. Encourage transparent communication. To ensure transparency, share urgent contact preferences upfront, include them in the submittal process, and review the submittal status in OAC meetings. 10. Optimize with software. Choose software that offers flexibility, supports multiple contracts, tracks direct and indirect submittals, and customizes forms to ensure an efficient submittal process. How Masterworks helps: Aurigo Masterworks is a cloud-based solution that automates the submittal process and provides real-time tracking of budgets, schedules, contracts, and approvals to keep projects on track. To know more visit https://www.aurigo.com/aurigo-masterworks-overview/