2009 specialized transportation application meeting l.
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  3. PROGRAM PURPOSE • Under 49 USC Section 5310, the U.S. DOT Federal Transit Administration (FTA) is authorized to issue capital grants for the purpose of assisting organizations in providing transportation services to meet the special needs of elderly persons and persons with disabilities where existing transportation services are unavailable, insufficient or inappropriate. This includes riders who are either sixty years of age or older or who by reason of illness, injury, age, congenital malfunctions,

  4. PROGRAM PURPOSE • or other permanent or temporary incapacity or disability, are unable without special facilities or special planning or design to utilize mass transportation facilities and services as effectively as persons who are not so affected. FTA allocates Federal funds to the states for the purpose set forth in 49 USC Section 5310 and the Governor of each state, or his/her designated state agency, is responsible for administering and distributing these funds. In Ohio, the program is administered under the name of the Specialized Transportation Program.

  5. ELIGIBLE APPLICANTS • Eligible applicants are: • Private nonprofit corporations • Public bodies approved by the state to coordinate services, e.g. public bodies which serve as the current grantee in an Ohio Coordination Program project or • Public bodies which certify to ODOT that no private nonprofit corporations are readily available in their area (area means county) to provide transportation services to elderly persons and persons with disabilities.

  6. PURPOSE OF PROGRAM • The goal of the Section 5310 Program is to improve mobility for the elderly and persons with disabilities • Section 5310 applicants must coordinate to the maximum extent feasible with recipients of other FTA program funds including • Section 5307 (Urban Transit Systems) and Section 5311(Rural Transit System) recipients • A list of all rural and urban transit systems is listed in the Appendix of the Application • There are 59 Transit Systems in Ohio • Other federally assisted transportation programs • Welfare to work programs and • Other local transportation providers

  7. SPECIALIZED TRANSPORTATION PROGRAM EMPHASIS • Coordination efforts • Usage of vehicles as stated in applications if you already have vehicles through program • Public hearings must be held in accessible locations and this must be stated in the public hearing announcement • Preventive maintenance for vehicles in program • Mileage disposition standards have increased for all vehicles

  8. CURRENT STATUS • Currently, the Statewide Specialized fleet is approximately 500 vehicles • There are over 200 agencies operating vehicles received through this program throughout the state • Application mileage and ridership estimates will be compared with vehicle mileage and ridership numbers reported in the Semi-Annual Reports for those who currently have vehicles through the Specialized Transportation Program.

  9. CURRENT STATUS 15% of agencies overestimated their ridership and mileages on their applications compared to numbers reported in their semi-annual reports for this program. This is what the application implies the ridership to be.

  10. CURRENT STATUS This is what the semi-annual reports show.

  11. VEHICLES OFFERED • Six Types of Vehicles are offered • Converted vans - with or without wheelchair lift • Standard minivans - no wheelchair option • Modified Minivans - wheelchair accessible • Light transit narrow body vehicles and • Light transit wide body vehicles (21 Passenger and 25 Passenger size)

  12. VEHICLES AVAILABLE • Standard Minivan

  13. VEHICLES AVAILABLE • Modified Minivan

  14. VEHICLES AVAILABLE • Converted Van (CV)

  15. VEHICLES AVAILABLE • Light Transit Narrow Body (LTN)

  16. VEHICLES AVAILABLE • Light Transit Wide Body (LTV)

  17. VEHICLES OFFERED • ODOT requires that at least fifty percent of an applicant’s active fleet must be wheelchair accessible, as defined by the Americans with Disabilities Act of 1990 (ADA), before an applicant is awarded a nonaccessible vehicle.

  18. COMPUTER EQUIPMENT • Computer, primarily to assist with scheduling and dispatch functions: • Hardware and • Basic software packages

  19. COMPUTER EQUIPMENT • Computer Hardware and/or Software • Must be used primarily for serving the transportation needs of the elderly and individuals with disabilities. • Applicants must attach at least two (2) cost estimates for the entire project, listing costs for computer hardware and software separately • Must follow agencies procurement guidelines • Applicant purchases computer and ODOT reimburses

  20. COMPUTER EQUIPMENT OVER $25,000 • Must be competitively bid • ODOT must review specifications before bid is released.

  21. MOBILITY MANAGEMENT • Mobility management is intended to build coordination among existing public transportation providers and other transportation service providers with the result of expanding the availability of service.

  22. MOBILITY MANAGEMENT • Mobility management techniques may enhance transportation access for populations beyond those served by one agency or organization within a community.

  23. Public Participation and Private Sector Involvement • All applicants must ensure public participation and private sector involvement to the maximum extent feasible as well as exhibit their willingness to coordinate the use of vehicles requested in this application by either: • publishing a public notice in the local newspaper of widest circulation • or sending a letter to all human service agencies operating or located within the area to be served by this project. • The deadline date for the public notice will be included in the application package. • Each agency must decide the best method for notifying agencies in their area.

  24. Public Participation and Private Sector Involvement • Public Hearing • Public body applicants are required to conduct a public hearing; to consider the economic, social, or environmental effects of the project; and to find the project consistent with official plans for the area. • The public hearing must be held in an accessible location and accessibility must be indicated in the advertisement.The advertisement must also state that other accommodations will be available, if requested. • Public hearings must be held no later (Date will be published in application) and notices should be published no later than two weeks prior to the public hearing date. • This fulfills the public participation and private sector involvement requirement, however, public bodies may send letters, as described above, to all human service agencies and transportation providers if they so choose.

  25. APPLICATION • Public notice and public hearing deadline January 6, 2009.

  26. APPLICATION • TOTAL POSSIBLE SCORE 100 POINTS for vehicles • Two score sheets • One for new applicants • One for applicants who have participated in the program over the last five years • Applicants who have not participated since 2000 will be considered new applicants

  27. APPLICATION • Requests for computer projects and mobility management projects will be scored against similar projects.

  28. APPLICATION • Access to Transportation and Need • Lack of public transit services • Lack of other private nonprofit or private for-profit service providers

  29. APPLICATION • Check the reason for transportation being unavailable, insufficient or inappropriate in your area. • There is no public transit system in my area • The public transit system is unable to serve my clients • Does not provide service where my clients are located or to destinations needed by clients* • Fully booked, unable to handle additional passengers* • Hours of service do not match client needs* • Does not provide out of county trips* • Clients are unable to use transit service because of cognitive or physical disabilities* • Other (please provide explanation) • *Note: A letter from the public transit system confirming the above is required. A list of public transit systems is attached as an appendix.

  30. APPLICATION • There are no other private nonprofit agencies or private for-profit organizations in my area that provide transportation service • The other providers are unable to serve my clients • Do not provide service where my clients are located or to destinations needed by clients • Fully booked, unable to handle additional passengers • Hours of service do not match client needs • Cost of private service is prohibitive • Private transportation providers in area do not have lift equipped vehicles • Other (provide explanation)

  31. ACCESS TO TRANSPORTATION AND NEED • Describe your agency’s purpose and programs. • What is your target population? • Be specific in how your agency will use the requested vehicles or computers to meet transportation needs not currently being met or loss of transportation as a result of not replacing a vehicle. (You may add up to one (1) additional page to answer this question.) • The information should be based on your Locally Developed Coordinated Public Transit Human Service Transportation Plan.

  32. CLIENTS CURRENTLY SERVED • Total number of clients currently served by your agency’s transportation program (do not duplicate clients). ___________ Number of elderly & Disabled (Over 60) + ___________ Number of disabled (under 60) + ___________ Other = ___________ Total Current Transportation Clients

  33. CLIENTS CURRENTLY SERVED • During a twenty-eight day (4 week) period John rides the bus to and from work Monday through Friday. Marie takes the bus one day per week to and from the grocery store. May takes the bus one way to see her grandchildren once a month. Once per month, Steve goes to his doctor, the pharmacy, the bank and home. (A trip is counted each time the rider gets on the bus).

  34. CLIENTS CURRENTLY SERVED • Unduplicated Riders Trips • John 2 trips per day x 5 days per week x 4 weeks = 40 trips • Marie 2 trips per day x 1 day per week x 4 weeks = 8 trips • May 1 trip per month 1 trip • Steve 4 trips per month 4 trips • 53 trips

  35. CLIENTS CURRENTLY SERVED • The number of unduplicated riders from the example above is 4 (This would be the total current transportation clients in the next question). The number of trips is 53. If all the trips are supplied by this vehicle, this would be the answer used in the vehicle information section of the application.

  36. SERVICE EXPANSION • Total number of clients proposed to be served by your agency’s expanded transportation program (do not include currently served clients and do not duplicate clients). ___________ Number of elderly and disabled (Over 60) + ___________ Number of disabled(Under60) + ___________ Other = ___________ Total Additional Clients

  37. SERVICE EXPANSION • If you are requesting to expand your service, check the appropriate reasons for service expansion (must include documented proof of need). Trip Denials. Number of trips denied last year ______________ • Requests for additional service________________ • Expanding service area based on ______________________ (regional studies, census, locally developed plan, etc.) • New Programs________________________

  38. MANAGERIAL CAPACITY • Does your agency currently provide transportation services? • If yes, how long has your agency been providing transportation services?________

  39. MANAGERIAL CAPACITY • Describe how you currently or will: (Provide at least one paragraph for items 1 through 5, but no more than two pages for all items.)

  40. MANAGERIAL CAPACITY 1.Hire management employees and drivers (Background, experience required) 2. Schedule/dispatch vehicles (include experience of dispatchers) 3. Conduct a preventive maintenance program 4. Advertise availability of vehicle for transportation 5. Provide adequate storage for vehicle when not in use

  41. MANAGERIAL CAPACITY • A copy of your agency’s most recent audit must be included with the application • Required for application to be reviewed


  43. VEHICLE USAGE INFORMATION • Trips provided per year • Estimated number of trips to be provided • If you are a previous participant in the program, compare the number of trips reported per year on your 2007 semi-annual reports to this number • If number is significantly different, refigure the estimate using more realistic data. • Not all vehicle trips are fully loaded and some trips are empty return trips.

  44. VEHICLE USAGE INFORMATION • Vehicle mileage per year • Estimated number of miles to be provided • If you are a previous participant in the program, compare the mileage reported per year on your 2007 semi-annual reports to mileage estimated using the formula • If number is significantly different, refigure the estimate using more realistic data

  45. VEHICLE USAGE INFORMATION • For those agencies currently participating in the program points will be given for: • Trips provided • Yearly mileage This information will be obtained from the information submitted on your Semi-Annual Reports


  47. Three Year Transportation Budget

  48. Agency Transportation Expenses

  49. EXPENSES • Salaries • Driver’s salaries • Hourly wage x Hours x fringe benefits = $______ • Dispatcher Salary • Hourly wage x hours x fringe benefits = $______ • Other salaries associated with operating these vehicles. • Hourly wage x hours x fringe benefits = $_______ • Total Salaries = $_______

  50. EXPENSES • Estimated preventive maintenance per year (Use actual figures if available, if not see ODOT’s Preventive Maintenance Catalogue) • Preventive maintenance will now be emphasized in the program • ODOT estimates that a comprehensive preventive maintenance schedule over 7 years will cost approximately $10,000 per vehicle