DELEGATED PURCHASING AUTHORITY …..what’s new…. - PowerPoint PPT Presentation

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DELEGATED PURCHASING AUTHORITY …..what’s new….

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  1. DELEGATED PURCHASING AUTHORITY…..what’s new…. What does the broadened scope of delegation mean to departments? How do departments request the new authority? When will all this happen?

  2. Broadened scope of delegation • Notice to all PCO’s on 1/31/03 (see also MM 03-10) that effective 1/31/03, all leveraged procurement agreements (LPA’s) were included under the delegation program, i.e., CMAS, Master Agreements, Statewide Contracts, SPS’s and WSCA. • Use of these LPA’s may continue as departments have done in the past until new requirements are announced. • DGS/PD will advise all PCO’s/Dept’s by broadcast email when the new requirements will go into effect. • Expect new “Application for Delegated Purchasing Authority” to be available mid-July, 2003. • Expect new “Delegated Purchasing Authority Manual” to be available mid-July, 2003.

  3. Broadened scope of delegation, cont’d • Once the broadcast announcement is made a “window” of 12 months will allow departments to apply for delegated purchasing authority to use the LPA’s. • Departments with existing competitive delegation (either goods or IT) will renew as previously • Departments without existing competitive delegation (either goods or IT) will apply during the 12-month window period. • All departments that wish to purchase must have a delegation at the end of the 12-month “window” period • All departments may have a goods and an information technology (IT) delegation

  4. Broadened scope of delegation, cont’d. • Departments may apply for goods and/or IT delegated purchasing authority such as: • Competitive bids • Non-competitively bid contracts • CMAS contracting • Master Agreement contracting • Statewide Contracts • State Price Schedules • Western States Contracting Alliance

  5. Broadened scope of delegation, cont’d. • Dollar level granted to departments requesting authority will be based on requirements such as: • Thoroughness of policies and procedures submitted for each type of purchasing authority requested; • Completeness of training plan as submitted; • Prior compliance or commitment to reporting requirements of the purchasing authority program • Generally, purchasing authority limits may be granted as follows: • Competitive bids – goods $25,000, IT $100,000 • Non-competitively bid contracts – goods and IT $25,000 • CMAS contracting – goods $100,000, IT $500,000 • Master Agreement contracting – As allowed by individual agreement • Statewide Contracts - Unlimited • State Price Schedules - $25,000 • Western States Contracting Alliance - Unlimited

  6. Contact information: • Purchasing Authority Management Section (aka Delegation Resources) • Cheri Shaw – 375-4350 • Judy Heringer – 375-4348