Designing and implementing an effective advisement program
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DESIGNING AND IMPLEMENTING AN EFFECTIVE ADVISEMENT PROGRAM. PRESENTERS. Ed James, School Counselor Carla Shelton, Assistant Principal. WHY AN ADVISEMENT SYSTEM?. Our school has: A significant number of students in need of an

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PRESENTERS

Ed James, School Counselor

Carla Shelton, Assistant Principal


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WHY AN ADVISEMENT SYSTEM?

Our school has:

  • A significant number of students in need of an

    adult in the school setting that will serve as a mentor, advocate, and source of support throughout his or her school experience.

  • A significant increase in the number of at-risk students.

  • A significant decrease in the number of parents involved in the planning and implementation of their student’s secondary and post-secondary educational plans.

  • A significant number of students without realistic career plans.


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WHY AN ADVISEMENT SYSTEM? -Continued-

  • A significant number of changes in state graduation requirements.

  • A significant number of students demonstrating a lack of understanding of the academic skills necessary to lay a good foundation for transitioning to high school, post-secondary institutions or the world of work.


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HSTW GUIDANCE and ADVISEMENT KEY PRACTICE

Involving all students and their parents in a guidance and advisement system that ensures the completion of an accelerated program of study with an in-depth academic or career/technical major.


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BUILDING TOWARD EFFECTIVENESS…..

IMPLEMENTING AN

ADVISEMENT SYSTEM


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KEY COMPONENTS

SCHOOL-WIDE ADVISEMENT

PROGRAM

GRADES 6-12

RISING 6TH GRADE

ADVISEMENT PROGRAM

RISING 9TH GRADE

ADVISEMENT PROGRAM


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PREPARING FOR ASCHOOL-WIDE ADVISEMENT PROGRAM


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ADVISER TRAININGAGENDA

Advisement Program Goal ………………………….………………PRESENTER

Advisement Program Objectives.………………….……………PRESENTER

Advisement Program Components………………………………PRESENTER

Advisement Program Procedures ………………….……………PRESENTER

Advisement Session Format …………………………………..…PRESENTER

Advisement Program Materials ……………………………….…PRESENTER

Adviser Notebook Organization ……………………………….…PRESENTER


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PROGRAM GOAL

The school-wide advisement program will

build meaningful partnerships between home

and school, enhance the overall school climate,

and facilitate the transition of students to career

or post-secondary educational experiences.


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Personnel

Structure

Curriculum

Training

Materials

Evaluation

SCHOOL-WIDE ADVISEMENTPROGRAM COMPONENTS


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PROGRAM OBJECTIVES

  • To establish and maintain rapport with students and parents.

  • To establish a support system for students and parents.

  • To involve parents in the development of a four to six year education plan for their son or daughter.

  • To promote communication between home and school by informing parents of their son’s or daughter’s academic progress toward completing a four to six-year education plan.


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PROGRAM OBJECTIVES-Continued-

  • To monitor the academic progress of all students periodically.

  • To provide early interventions for students who demonstrate deficits in one or more academic areas.

  • To monitor the attendance and classroom conduct of students and provide early intervention for students who demonstrate chronic absenteeism and unsatisfactory conduct.


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PROGRAM OBJECTIVES-Continued-

  • To provide students with information on topics related to academics, colleges, careers, work ethics, drugs and alcohol, and other areas deemed appropriate or necessary.

  • To provide parents and students the opportunity for an individual registration session for the next school year with their son’s or daughter’s adviser.

  • To ensure students maximize their educational opportunities at the high school level.


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PROGRAM OBJECTIVES-Continued-

  • To ensure students have a solid education and career plan upon graduation from high school.


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PROGRAM PERSONNEL

  • The school-wide advisement program will be implemented by all available certified personnel.


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PROGRAM STRUCTURE

  • A committee composed of students, parents, teachers, and staff is responsible for the development and implementation of the school-wide advisement program.

  • The committee will develop the protocol for groups and assign advisers.

  • The committee will establish the advisement session meeting dates and bell schedule.


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PROGRAM STRUCTURE-Continued-

  • The committee will develop the advisement curriculum based on an annual survey of students’ needs.

  • The committee will survey students to obtain an official name for the advisement program.


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PROGRAM CURRICULUM

  • The school-wide advisement program

    curriculum will be developed by the advisement committee.

  • The committee members will annually administer a student needs survey to each grade level. The surveys will be reviewed and the curriculum will be adjusted based on the survey results.

  • The advisement curriculum will target skills in the following areas: Program Planning,Careers, Work Ethic, Post-Secondary Education, Drug Awareness, and Personal Safety Issues.


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PROGRAM TRAINING

  • All advisers will receive training from designated committee members prior to the implementation of the advisement program.

  • The training sessions will be conducted by grade level and all advisers will have an opportunity to review the program procedures and the curriculum for their assigned advisement group.


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PROGRAM MATERIALS

  • The school-wide advisement program

    will utilize materials from a wide

    variety of resources.

    Example: Internet, The College Board,

    Educational Publishing

    Companies, Community

    Resources, etc.


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PROGRAM EVALUATION

  • The school-wide advisement committee will develop surveys to administer annually to all of the school’s stakeholders to evaluate the effectiveness of the advisement program.

  • The surveys will be administered during the last month of the school year.


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PROGRAM PROCEDURES

  • Advisement groups will meet after each school reporting period.

    2.Advisers will receive their assigned folders containing all advisement material two days prior to each session.

  • Advisers must review all material prior to the advisement session.


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PROGRAM PROCEDURES-Continued-

  • Advisers will complete the following during each advisement session:

    a. Conduct a mini-lesson on a specific topic

    b. Conduct an individual Conference with

    each student in reference to his or her

    report card/progress report.

    5.   Advisers must return folders to the Guidance Office three school days after the advisement session.


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ADVISEMENT SESSION FORMAT

  • Before Session

  • Review Student Roster and Room Location

  • Review Advisement Session Objectives and Materials

  • During Session

  • Take attendance. Form 3.

  • Distribute advisement material to students and conduct

  • mini-lesson. Form 1

  • Conduct individual student conferences and complete

  • individual student checklist. Form 6.


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ADVISEMENT SESSION FORMAT-Continued-

  • After Session

  • Contact parents when necessary. Forms 9 or 10

  • Refer students to the school counselor. Form 8

  • Return folders to guidance and counseling office.


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PROGRAM MATERIALS

1.Advisement Session Checklist Form 1

2.Advisement Session Materials

3.Advisee Roster Form 2

4.Advisee Attendance Sheet Form 3

5.Advisement Meeting Calendar Form 4

6.Advisement Bell Schedule Form 5

7.Individual Student Objectives Checklist Form 6

8.Individual Student Data Sheets Form 7

9.Counselor Referral Forms Form 8

10. Letters of Concern Form 9

11. Good News Gram Form 10


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ADVISER NOTEBOOK ORGANIZATION

1) LEFT SIDE OF FOLDER:

a. Lesson Task Checklist

b. Advisement Session Materials

 2) FASTEN INSIDE OF FOLDER

a.Advisement Calendar

b.Advisement Bell Schedule

c.Group Roster

d.Group Attendance Sheet

e.Individual Student Objectives Checklist

f.Individual Student Data Sheet

3) RIGHT SIDE OF FOLDER

a. Counselor Referral Forms

b. Letters of Concern

c. Good News Cards


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REFLECTION:LESSONS LEARNED

  • KEEP IT SIMPLE

  • START SMALL AND EXPAND GRADUALLY

  • REVISIT LESSONS EACH YEAR AND REVISE IN ORDER TO REFLECT CHANGES IN CURRICULUM, CAREER TRENDS, AND/OR STUDENT NEEDS

  • UTILIZE THE COMMITTEE

  • MONITOR ADVISERS’ RECORD KEEPING

  • KEEP STUDENTS WITH THE SAME ADVISER


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NEXT STEPS

  • PLAN A TWO-DAY STAFF DEVELOPMENT SESSION FOR THE ADVISEMENT COMMITTEE PRIOR TO THE START OF SCHOOL IN ORDER TO COMPLETE THE FOLLOWING TASKS:

    1. CREATE, PRINT, AND ORGANIZE ADVISEMENT

    LESSON PLANS AND MATERIALS FOR THE NEW

    SCHOOL YEAR.

    2. ORGANIZE ADVISERS’ NOTEBOOKS FOR

    DISTRIBUTION DURING PRE-PLANNING.

  • RE-ORIENTATE TEACHERS AND STAFF TO THE ADVISEMENT PROGRAM EACH YEAR DURING PRE-PLANNING.


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PREPARING FOR A RISING

6TH GRADE

ADVISEMENT PROGRAM


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Goals

Objectives

Personnel

Organization

Materials

Evaluation

RISING 6TH GRADEADVISEMENTPROGRAM COMPONENTS


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PROGRAM GOALS

  • To lay the foundation on which to build solid partnerships with students and parents.

  • To inform students and parents of middle school academic requirements and performance expectations.

  • To convey to students and parents the importance of developing good study habits and a strong work ethic which are the keys to completing a rigorous high school program of study.


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PROGRAM OBJECTIVES

  • To conference individually with the rising sixth grade student and his/her parents.

  • To inform students and parents of the academic and non-academic programs available at the middle school.

  • To inform students and parents of all academic and promotion requirements at each grade level.


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PROGRAM OBJECTIVES-Continued-

  • To review and discuss each student’s previous academic performance and attendance record.


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PROGRAM PERSONNEL

  • The Rising Sixth Grade Advisement Program will be

  • implemented by certified middle school teachers and

  • staff.


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PROGRAM ORGANIZATION

Step 1: The school advisement committee must meet at the beginning of the school year and select program goals and objectives.

Step 2: The committee must develop an advisement schedule (dates, times and location) and request approval from both the elementary and middle schools’ administration.


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PROGRAM ORGANIZATION-Continued-

Step 3: The committee must request from the elementary school a student roster of rising 6th grade students.

Step 4: The committee must recruit middle school faculty members to serve as advisers for the rising 6th grade students.

Step 5: The committee must assign students to advisers and type a master advisement roster.


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PROGRAM ORGANIZATION-Continued-

Step 6: The committee must send parent information and appointment request letters to the elementary school to be distributed through 5th grade homerooms.

Step 7: A designated advisement committee member

must obtain completed appointment slips from

the elementary school counselor.


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PROGRAM ORGANIZATION-Continued-

Step 8: The advisement committee must review all appointment requests and construct a rising 6th grade adviser master appointment schedule.

Step 9: The advisement committee members will call rising 6th grade parents and confirm all advisement appointments.


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PROGRAM ORGANIZATION-Continued-

Step 10: The advisement committee must distribute appointment schedules to all advisers one week prior to advisement dates.

Step 11: All advisers will be provided the directory information for all assigned advisees.

Step 12: Advisers must contact each advisee the day immediately preceding the advisement appointment as a reminder to the parents of the advisement date, time, and location.


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PROGRAM ORGANIZATION-Continued-

Step 13: The advisement committee will conduct a training session for all advisers one week prior to the advisement dates.

Step 14: All advisers will receive conference task checklists prior to the advisement dates to be completed during each advisement session.


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PROGRAM ORGANIZATION-Continued-

Step 15: The advisement sessions will be 30 minutes in length and parents will be given the opportunity to complete an evaluation form at the conclusion of the session.


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INDIVIDUAL ADVISEMENT SESSION FORMAT

Before Session

  • Obtain all materials necessary for conducting the advisement

    session.

  • Review Advisement Session Objectives.

  • Review student’s official school records:

    (Test Scores, Report Card, Progress Report, and Attendance Record).

    During Session

  • Utilize the Individual Advisement Session

    Checklist as an agenda for the session.


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INDIVIDUAL ADVISEMENT SESSION FORMAT-Continued-

During Session

  • Review the school information packet with thestudent and his or her parents:

    a. School Highlights

    b. Academic Program Descriptions

    c. Exploratory Program Descriptions

    d. Promotion Requirements

    e. Academic Expectations

  • Review student’s official school record with parents:

    a. Review last report card

    b. Review test scores

    c. Review attendance record


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INDIVIDUAL ADVISEMENT SESSION FORMAT-Continued-

During Session

  • Design an Individual Three-year Education Plan

  • Complete Student Registration Form

  • Address all questions or concerns of parents and student.

  • Copy the following documents and give to parents or

    student at the conclusion of the meeting:

    a. Individual Advisement Session Checklist

    b. Individual Three-year Education Plan

    c. Student Registration Form


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INDIVIDUAL ADVISEMENT SESSION FORMAT-Continued-

After Session

  • Contact parents to discuss student’s information

    if they were unable to attend the meeting.

  • Follow-up on items of concern.

  • Place completed documents in student folder.


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Rising Sixth Grade Advisement Session Checklist

_____1)Greetings and Introductions

_____2)Explain objectives of conference

_____3)Discuss school highlights

_____4)Review promotion requirements

Academic Program Descriptions

c. Exploratory Program Descriptions

d. Promotion Requirements

e. Academic Expectations _____Discuss the Georgia High School Graduation Test.


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Rising Ninth Grade Advisement Session Checklist-Continued-

_____5)Review/Discuss the student’s academic history (last

report card grades and attendance).

_____6)Review/Discuss four to six year program planning:

_____Discuss selecting a program of study

_____Review the areas of concentration offered at the high

school.

_____Review post-secondary options (Four-Year College

and/or Technical College)

*Note: Student’s program of study selection should lead into

his or her next two years of post-secondary education.

_____7)Review/Complete student’s registration form


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Rising Ninth Grade Advisement Session Checklist-Continued-

_____8)Discuss Harlem High School’s Advisement Program

_____School-wide Advisement Program Grades 9-12

_____Individual Advisement Program

_____9)Address Parent and Student Concerns

____10)RETURN THE FOLLOWING ITEMS TO THE STUDENT’S

ADVISEMENT FOLDER:

_____Advisement Conference Agenda Checklist

_____Student Registration Form

_____Report Card


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PROGRAM MATERIALS

1. LETTER TO PARENTS OF RISING SIXTH GRADE FORM 11

STUDENTS.

2. ALPHA LIST OF ALL RISING SIXTH GRADE STUDENTS

(Home Addresses and Telephone Numbers).

3. CURRENT 5TH GRADE HOMEROOM ROSTERS

4. RISING SIXTH GRADE ADVISER’S CONFERENCE FORM 12

SCHEDULE  

5. ADVISER’S APPOINTMENT SCHEDUE CHANGE FORM 13


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PROGRAM MATERIALS

6. INDIVIDUAL STUDENT ADVISEMENT FOLDERS

-Parent-Student Conference Agenda Checklist FORM 14

-Student and Family Information FORM 15

-Individual Three-Year Plan Worksheet FORM 16

-Student Registration Form/Course Selection FORM 17

-Student’s Last Report Card, Test Scores,

and Attendance Record

7. GENERAL SCHOOL INFORMATION PACKET FORM 18

8. PARENT EVALUATION FORM 19


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REFLECTION:LESSONS LEARNED

  • KEEP IT SIMPLE!

  • REVISIT SESSION CHECKLIST EACH YEAR AND REVISE IN ORDER TO REFLECT CHANGES IN STUDENT NEEDS.

  • FOLLOW-UP WITH PARENTS THAT DO NOT ATTEND THE INDIVIDUAL SESSION WITH THEIR SON OR DAUGHTER.

  • FOLLOW-UP IMMEDIATELY WITH STUDENTS THAT REQUIRE MORE TIME THAN WAS ALLOWED IN THEIR REGULAR SCHEDULE APPOINTMENT.


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PREPARING FOR ARISING 9TH GRADE ADVISEMENT PROGRAM


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Goals

Objectives

Personnel

Organization

Materials

Evaluation

RISING 9TH GRADE ADVISEMENTPROGRAM COMPONENTS


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PROGRAM GOALS

The primary goals of the Rising Ninth Grade Advisement Program are as follows:

  • To lay the foundation on which to build solid partnerships with students and parents.

  • To inform students and parents of high school expectations and requirements.

  • To convey the importance of developing a comprehensive education and career plan based on the student’s academic performance, personal needs, and career interests.


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Step 1: The school advisement committee must meet prior to the start of the school year and select program goals and objectives.

Step 2: The committee must develop an advisement schedule (dates, times and location) and request

approval from both the middle and high schools’

administration.


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Step 3: The committee must request a student roster from the middle school of rising 9th grade students.

Step 4: The committee must recruit high school faculty members to serve as advisers for the rising ninth grade students.

Step 5: The committee must assign students to advisers and type a master advisement roster.


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Step 6: The committee must send parent information and appointment request letters to the middle school to be distributed through 8th grade homerooms.

Step 7: A designated advisement committee member

must obtain completed appointment slips from

the middle school homeroom teachers or school

counselor.


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Step 8: The advisement committee must review all appointment requests and construct a rising 9th grade advisor master appointment schedule.

Step 9: The advisement committee members will call rising 9th grade parents and confirm all advisement appointments.


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Step 10: The advisement committee must distribute appointment schedules to all advisers one week prior to advisement dates.

Step 11: All advisers will be provided the directory information for all assigned advisees.

Step 12: Advisers must contact each advisee the day immediately preceding the advisement appointment as a reminder to the parents of the advisement date, time, and location.


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Step 13: The advisement committee will conduct a training session for all advisers one week prior to the advisement dates.

Step 14: All advisers will receive conference tasks checklists prior to the advisement dates to be completed during each advisement session.


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Step 15: The advisement sessions will be 30 minutes in length and parents will be given the opportunity to complete an evaluation form at the conclusion of the session.


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Rising Ninth Grade Advisement Session Checklist length and parents will be given the opportunity to complete an evaluation form at the conclusion of the session.

_____1)Greetings and Introductions

_____2)Explain objectives of Conference

_____3)Discuss the current school profile

_____4)Review Graduation Requirements for class of _____

_____Explain/Discuss the different pathways/diploma choice

_____Review total number of credits required for each program of

study.

_____Explain/Define core courses.

_____Review core course requirements for each diploma program.

_____Discuss sequence of core courses.

_____Discuss the Georgia High School Graduation Test.


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Rising Ninth Grade Advisement Session Checklist length and parents will be given the opportunity to complete an evaluation form at the conclusion of the session.-Continued-

_____5)Review/Discuss the student’s academic history (last

report card grades and attendance).

_____6)Review/Discuss four to six year program planning:

_____Discuss selecting a program of study

_____Review the areas of concentration offered at the high

school.

_____Review post-secondary options (Four-Year College

and/or Technical College)

*Note: Student’s program of study selection should lead into

his or her next two years of post-secondary education.

_____7)Review/Complete student’s registration form


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Rising Ninth Grade Advisement Session Checklist length and parents will be given the opportunity to complete an evaluation form at the conclusion of the session.-Continued-

_____8)Discuss Harlem High School’s Advisement Program

_____School-wide Advisement Program Grades 9-12

_____Individual Advisement Program

_____9)Address Parent and Student Concerns

____10)RETURN THE FOLLOWING ITEMS TO THE STUDENT’S

ADVISEMENT FOLDER:

_____Advisement Conference Agenda Checklist

_____Student Registration Form

_____Report Card


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PROGRAM MATERIALS length and parents will be given the opportunity to complete an evaluation form at the conclusion of the session.

  • LETTER TO PARENTS OF RISING NINTH GRADE

    STUDENTS FORM 23

    2) ALPHA LIST OF ALL RISING NINTH GRADE STUDENTS

    (Home Addresses and Telephone Numbers)

    3) CURRENT 8TH GRADE HOMEROOM ROSTERS

    4) RISING NINTH GRADE ADVISER’S CONFERENCE SCHEDULE FORM 25

    5) ADVISER’S APPOINTMENT SCHEDUE CHANGE

    FORM 26


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PROGRAM MATERIALS length and parents will be given the opportunity to complete an evaluation form at the conclusion of the session.

6) INDIVIDUAL STUDENT ADVISEMENT FOLDERS

-Parent-Student Conference Agenda Checklist FORM 24

-Student and Family Information Form 7

-Programs of Study

-Individual Six-Year Plan Worksheet

-Student Registration Form/Course Selection

-Student’s Last Report Card

7) COURSE DESCRIPTION CATALOG

8) GENERAL SCHOOL INFORMATION PACKET

9) PARENT EVALUATION FORM 27


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NOW, CHART YOUR COURSE TOWARD AN EFFECTIVE length and parents will be given the opportunity to complete an evaluation form at the conclusion of the session.ADVISEMENT PROGRAM


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Click the arrow to go back to the main slide show. length and parents will be given the opportunity to complete an evaluation form at the conclusion of the session.