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Oak Knoll Room Parent Welcome Meeting. 2007 - 2008. Agenda. Room Parent and Grade Level Coordinator roles Lessons learned in 2006-2007 Program improvements for 2007-2008 Other changes and updates Room Parent Resource Center Actions to take now Guest speakers. Room Parent Role.

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Presentation Transcript
  • Room Parent and Grade Level Coordinator roles
  • Lessons learned in 2006-2007
  • Program improvements for 2007-2008
  • Other changes and updates
  • Room Parent Resource Center
  • Actions to take now
  • Guest speakers
room parent role
Room Parent Role
  • Four per classroom
  • Facilitate classroom parties
  • Coordinate classroom volunteers
  • Organize drivers for field trips
  • Help ensure strong communication between teacher and parents
  • Assist with classroom-related administrative tasks
  • Respond to ad-hoc requests
  • Manage teacher appreciation activities
  • Provide teacher with Oak Knoll yearbook
lead room parent role
Lead Room Parent Role
  • One per class
  • Acts as primary point of contact for teacher
  • Manages division of responsibilities among room parents
  • Serves as primary liaison to parents, disseminating messages and information as needed
  • Acts as point of contact for GLCs and Room Parent Program Coordinators
  • Plays central role making sure ad hoc requests are delegated and fulfilled
grade level coordinator role
Grade Level Coordinator Role
  • Two per grade
  • Help assign and contact room parents for every class in your grade
  • Make sure room parents have information needed for BTSN
  • Act as liaison between room parents in your grade and the PTO, school administration, and others as needed
  • Maintain monthly contact with room parents in your grade
  • Organize one grade-level social function during the year
  • Organize one year-end grade-level event
  • Monitor workload of room parent teams
  • Encourage participation in Oak Knoll programs
lessons learned in 2006 2007 teacher appreciation week
Teacher Appreciation Week was too close to the end of the year and felt “out of control” and inequitable across classrooms


Moved Teacher Appreciation Week - March 10th - 14th

Created new Teacher Gift Guidelines

Lessons Learned in 2006-2007:Teacher Appreciation Week
teacher appreciation week schedule
Teacher Appreciation Week Schedule
  • Monday - Homemade cards
  • Tuesday - Flowers
  • Wednesday - PTO Coffee Cart and breakfast treats

(Provided by the PTO, no additional activity to be performed by room parents)

  • Thursday - Extra volunteer help
  • Friday - Your choice (total donated value less than $20)
lessons learned in 2006 2007 end of year responsibilities
Room parents felt like their job at the end of the year was too hectic, and there was too much to do


Moved Teacher Appreciation Week

Clarified end-of-year activities

Lessons Learned in 2006-2007:End of Year Responsibilities
end of year activities
End-of-Year Activities
  • Surveyed sample of teachers across all grades
  • To date, all grades but 4th celebrate the end of the year with one event for the entire grade (e.g., field day)
  • Few classrooms also have a class-specific year end party (depends on teacher preference)
lessons learned in 2006 2007 room parent communication
Room parents felt like they lost track of what they needed to be doing at different times of the year


Created calendar of activities by month

Planned a regular email communication schedule

Lessons Learned in 2006-2007:Room Parent Communication
other changes for 2007 2008
Other Changes for 2007-2008
  • Emergency preparedness kits
  • Going green
  • Nutrition guidelines
  • Information about volunteering to be sent home before BTSN
  • Computer lab
nutrition guidelines
Nutrition Guidelines
  • State of California has created nutrition guidelines for all California public schools
  • Up to the individual school districts how these guidelines are applied
  • Room parent implications:
    • No more than one party with food per month
    • Celebrations should occur after lunch if possible (except for half-day kindergarten)
    • Each party should have no more than one food or beverage that doesn’t meet the nutritional standards
room parent resource center
Room Parent Resource Center
  • Found on Oak Knoll PTO website (www.oakknollpto.org) under Room Parent Resources
  • Everything in this folder, plus more!
  • Lots to help you prepare for BTSN
    • Sign-up sheet templates
    • Speaking points
    • Checklist to make sure you’re ready
actions to take now
Actions to Take Now
  • Meet with teacher and fellow room parents
  • Prepare for BTSN (refer to checklist)
    • Prepare volunteer sign-up sheets and family information sheet
    • Familiarize yourself with emergency preparedness kit
    • Understand district policies on driver forms (grades 1-5)
    • Prepare BRIEF presentation

Back to School Night is Thursday, September 6th.

brief btsn presentation
BRIEF BTSN Presentation
  • Introduce room parent team and MPAEF ambassador
  • Identify emergency preparedness kit
  • Encourage parents to sign-up for volunteer activities and to fill in the family information sheet
  • Pass our volunteer driver forms (grades 1-5) and recycling envelopes
  • Answer pressing questions
wrap up from btsn
Wrap-up from BTSN
  • Turn in volunteer sign-up forms and/or start volunteer scheduling process no later than September 10th
  • Library, playground, Noteworthy Art, and PE coordinated centrally; put forms in designated folders in the office
  • All other scheduling handled at classroom level by room parents and/or teacher
  • Create electronic version of family information sheet and distribute to parents
guest speakers
Guest Speakers
  • Art room
  • Library
  • PE
  • Playground
  • Noteworthy Art
  • PTO Membership drive
  • Recycling
  • Accepting Our Differences