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Legal Aspects of Government Contracts--SDSU. Class One. Outline. Congress Federal agencies Contract authority GAO Acquisition methods. Congress. Appropriates Appropriation/Authorization Laws Anti-deficiency Act Passes Acquisition Laws FPASA ASPA CICA. Federal Agencies.

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Presentation Transcript
outline
Outline
  • Congress
  • Federal agencies
  • Contract authority
  • GAO
  • Acquisition methods

Jack Friery

congress
Congress
  • Appropriates
    • Appropriation/Authorization Laws
    • Anti-deficiency Act
  • Passes Acquisition Laws
    • FPASA
    • ASPA
    • CICA

Jack Friery

federal agencies
Federal Agencies
  • Promulgate procurement regulations (FAR & agency supplements)
  • Execute programs
  • Hear contract claims via Boards of Contract Appeal

Jack Friery

contract authority
Contract Authority
  • Government agents must have actual authority
  • Commercial organizations may be bound by persons with apparent authority
  • Ratification

Jack Friery

slide6
GAO
  • Audits
  • Investigates
  • Hears bid protests

Jack Friery

acquisition methods
Acquisition Methods
  • CICA demands “full & open competition” (with exceptions)
  • Sealed bidding
  • Negotiated acquisition
  • Simplified acquisition
  • Commercial item acquisition

Jack Friery

contractor qualification
Contractor Qualification
  • Responsibility
  • Defined
  • Who decides?
    • Large businesses
    • Small businesses

Jack Friery

outline1
Outline
  • Contract types
    • FP
    • Cost
  • Other contract types
  • Sealed bidding
  • Competitive negotiation

Jack Friery

type of specification drives contract type
Type of Specification Drives Contract Type
  • Design spec
  • Performance spec
  • Milspec/federal spec
  • Industry spec (e.g. ISO 9000)
  • “Brand name or equal”

Jack Friery

contract types fixed price
Contract Types—Fixed-Price
  • Fixed-price
    • FFP
    • FP/EPA
    • FPI

Jack Friery

contract types cost
Contract Types—Cost
  • Cost-type
    • Cost & cost-sharing
    • CPIF
    • CPAF
    • CFPP
  • CPPC?

Jack Friery

another look at types
Another Look at Types
  • IDIQ
    • T&M
    • LH
    • BOA
  • Requirements contract
  • MAS (GSA)
  • GWACs

Jack Friery

sealed bidding
Sealed Bidding
  • Conditions for use
  • Bidding & responsiveness
  • Award
  • Contract type
  • Firm bid rule
  • Late bids

Jack Friery

competitive negotiation
Competitive Negotiation
  • Conditions for Use
  • Process
  • RFP/RFQ
  • Proposal
  • Discussions
  • Evaluation & award (“best value,” past performance, debriefing, etc.)

Jack Friery

outline2
Outline
  • Protests
  • Socioeconomic issues
  • Subcontracting

Jack Friery

protests
Protests
  • Defined
  • Forums
  • Timeframes
  • Grounds

Jack Friery

protest defined
“Protest” Defined

FAR 33.101:

“A written objection by an interested party…” to a solicitation or a proposed award.

Jack Friery

protest forums
Protest Forums
  • Contracting Officer
  • GAO
  • Court of Federal Claims

Jack Friery

protest timeframes
Protest Timeframes
  • Preaward
  • Postaward

Jack Friery

protest grounds
Protest Grounds
  • Failure to follow announced rules
  • No reasonable basis
  • Bias?

Jack Friery

socioeconomic topics
Socioeconomic Topics
  • Small Business
  • SDBs & 8(a) firms
  • HUBzones
  • Affirmative action
  • Labor standards
  • Buy American
  • Drug-free workplace/workforce

Jack Friery

subcontracts
Subcontracts
  • Privity
  • CPSR & consent to subcontracts
  • Subcontract clauses & flowdowns

Jack Friery

outline3
Outline
  • Costs
  • Payments/Financing
  • Intellectual Property

Jack Friery

costs
Costs
  • Why & when significant?
  • Cost principles
  • Allowability & Allocability & Reasonableness
  • Particular costs
  • Cost accounting standards
  • Truth in Negotiations Act

Jack Friery

payment financing
Payment & Financing
  • Prompt Payment Act
  • Contract financing
    • Partial payments
    • Progress payments
    • Advance payments

Jack Friery

intellectual property
Intellectual Property
  • What is it?
  • Who owns it?
  • Two sets of clauses:
    • DOD
    • Non-DOD

Jack Friery

outline4
Outline
  • Fraud & Ethics
  • Specifications
  • Government Property

Jack Friery

fraud
Fraud
  • Civil false claims
    • Qui tam
  • Criminal false claims
  • False statements
  • Major Fraud Act

Jack Friery

ethics
Ethics
  • Kickbacks
  • Bribes & gratuities
  • Procurement Integrity Act
  • Byrd Amendment
  • Suspension & debarment

Jack Friery

specifications
Specifications
  • “Warranty” of specs
  • Impossibility/impracticability
  • Substantial performance

Jack Friery

government property
Government Property
  • GPF
  • Risk of loss

Jack Friery

outline5
Outline
  • Changes
  • Delays
  • Equitable adjustments

Jack Friery

changes
Changes
  • Types of changes allowed
  • In scope?
  • Cardinal changes
  • Duty to proceed
  • Commercial contract rule

Jack Friery

constructive changes
“Constructive” Changes
  • Contract ambiguities
  • Government failure to cooperate
  • Bad specs
  • Nondisclosure
  • Acceleration

Jack Friery

delays
Delays
  • Government Stop-work orders
  • “Constructive” delays
  • Force majeure—excusable delays

Jack Friery

equitable adjustments
Equitable Adjustments
  • Defined
  • “Adjustments” compared
  • Proving claims
  • Total cost claims

Jack Friery

outline6
Outline
  • Inspection
  • T for D
  • T for C

Jack Friery

inspection
Inspection
  • Clauses: commercial vs. government
  • Certificate of conformance
  • Place & costs
  • Rejection/correction
  • Acceptance & finality
  • Warranties

Jack Friery

t for d
T for D
  • Clauses
  • Basis & cure notices
  • Force majeure
  • Government waiver
  • Government remedies

Jack Friery

t for c
T for C
  • Why the right?
  • Commercial contracts?
  • Flowdown
  • Christian doctrine
  • Procedures

Jack Friery

outline7
Outline
  • Simplified contracting
  • Commercial contracting
  • Claims & Disputes

Jack Friery

simplified contracting
Simplified Contracting
  • Dollar thresholds
  • Soliciting bids
    • Oral solicitations <$25k
    • Simplified evaluation schemes
    • Local businesses
    • At least three sources

Jack Friery

commercial contracting
Commercial Contracting
  • Definitions: “of a type”
  • Streamlined solicitation & simplified evaluation
  • Only FFP, FPEPA, or (some) incentive contracts
  • Unique T’s & C’s: FAR 52.212-4—or negotiate others

Jack Friery

claims disputes
Claims & Disputes
  • Contract Disputes Act of ’78
  • Disputes Clause
  • Defined: does not include routine requests for payment
  • Time for submission
  • Prime/sub
  • Certificate & Interest accrual

Jack Friery

outline8
Outline
  • Claims & Disputes
  • Appeals to BCAs
  • PL 85-804

Jack Friery

claims disputes1
Claims & Disputes
  • Contract Disputes Act of ’78
  • Disputes Clause
  • Defined: does not include routine requests for payment
  • Time for submission
  • Prime/sub
  • Certificate & Interest accrual

Jack Friery

claims disputes con t
Claims & Disputes (con’t)
  • Contracting Officer decision
    • Timing
    • Content
  • BCA appeal
  • COFC appeal
  • Contractor duty to proceed

Jack Friery

boards of contract appeal
Boards of Contract Appeal
  • COD
  • Notice of Appeal
  • Jurisdiction
  • Complaint & Answer
  • Discovery—the Rule 4 file
  • Hearing
  • ADR?

Jack Friery

adr resources
ADR Resources
  • Electronic Guide to Federal Government ADR—http://www.adr.af.mil/iadrwg/
  • Air Force ADR Toolkit—http://www.safaq.hq.af.mil/contracting/toolkit/adr/menu.html
  • American Arbitration Association Website—http://www.adr.org/

Jack Friery

extraordinary relief
Extraordinary Relief
  • PL 85-804

Jack Friery

conclusion
Conclusion
  • Wrap-up
  • Questions

Jack Friery