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Kentucky Archival Preservation of GIS Records . Kenny Ratliff and Glen McAninch January 23, 2008 NDIIPP Multi-state Project meeting Salt Lake City, Utah. GIS in Kentucky. Commonwealth Office of Technology Office of Enterprise Policy and Project Management

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kentucky archival preservation of gis records

Kentucky Archival Preservation of GIS Records

Kenny Ratliff and Glen McAninch

January 23, 2008

NDIIPP Multi-state Project meeting

Salt Lake City, Utah

gis in kentucky
GIS in Kentucky
  • Commonwealth Office of Technology
    • Office of Enterprise Policy and Project Management
      • Division of Geographic Information

Mission

Facilitate statewide electronic geographic data sharing and its application for streamlined decision-making, greater efficiency, public protection, and economic vitality.

slide3

The Kentucky

Geography Network

(KyGeoNet)

kyraster
KyRaster
  • Kentucky’s Geospatial Database for Raster data
    • Was collectively built by GIS Staff from several state agencies
    • Resides in mirrored instances at Cold Harbor Computing Center
    • Contains all the aerial images, topographic maps, digital elevationmodels, hillshade, SPOT satellite imagery, trucolor imagery, land cover imagery, slope, and other critical raster GIS base layers
    • Is leveraged by nearly every state agency with a GIS
    • Drives all of the IMS applications served by state government
    • Is leveraged on the GIS Desktop by users in state agencies
components of kyraster
Components of KyRaster

Range from satellite imagery to DEMs to topographic maps to aerial photography

kyvector
KyVector
  • Kentucky’s Geospatial Database for vector data
    • Is the master repository of vector-based (lines, polygons, and points)
    • Is based on all vector data that is available on the Kentucky Geography Network
    • Mirrors the categories on the “browse” tab of the KyGeoNet
    • Contains full metadata records for each vector dataset
    • Leveraged by ArcGIS Users on the WAN
    • Leveraged by many IMS
    • Resides in mirrored instances at Cold Harbor Computing Center
kentucky department for libraries and archives current e archives model
Kentucky Department for Libraries and Archives: Current E-archives Model

E-archive: (http://e-archive.ky.gov)

GIS addition to be added

existing linkages
Existing Linkages
  • KDLA and Division of Geographic Information (DGI) worked together to schedule two GIS systems
  • KDLA representative on Stewards group of Geographic Information Advisory Council (currently Kentucky Geospatial Board)
  • DGI representative on the Electronic Records Working Group
  • Transfer of spatial data from two periods
expectations scope of work
Expectations – Scope of work
  • Identify archival GIS layers/ applications
  • Examine approach of other states;
  • Install hardware and software;
  • Identify archival meta data including retention for input into clearinghouses
  • Capture selected layers for archiving;
  • Test methods for sharing of data among the states
  • Write a report on findings and experiences
  • Work with Kentucky agencies, governments, and national professional organizations
electronic records work group
Electronic Records Work Group
  • Cooperation of :
    • Libraries and Archives; Technology Units including GIS; Attorney General, Auditor of Public Accounts, universities and local agencies; other selective agencies
  • Standards and guidelines created and promoted
    • General Schedule for Electronic Records
    • E-mail
    • Open records and databases
    • Web record keeping
  • Establishing agreement and

partnerships

budget allocation
Budget Allocation
  • Travel for several meetings for up to three people as determined 35%
  • Additional storage space on KDLA server (10 terabytes) 40%
  • Graduate student and summer intern for analysis and data entry 15%
  • Division of Geographic Information staff 5%
  • Multi-State Sharing of Data 5%
data grid technology for sharing
Data Grid Technology for Sharing
  • Manage data residing in heterogeneous storage systems
    • Storage repository virtualization
    • Support new storage systems while moving data from old storage systems
  • Manage data distributed across multiple storage systems
    • Data virtualization
    • Replication of data for fault tolerance and disaster recovery
  • Data grids manage information about files as well as the storage
issues to be evaluated
Issues to be Evaluated
  • Metadata standards and clearinghouses
  • What layers have archival value?
  • Best Practice in Data Preservation : Native format vs XML vs static maps
  • Use of Data Grid or some other system for multi-state sharing
possible presentations in 2008
Possible Presentations in 2008
  • Kentucky Digital Summit –
    • April 22 (Lexington, Ky)
  • Best Practices Exchange –
    • May 21-23 (Helena, MT)
  • Kentucky GIS Conference
    • July 7-9 (Lexington, KY)
  • NAGARA – CERIS group J
    • July (Atlanta, GA)
  • Society of American Archivists (Electronic Records Section)
    • August 24-27 (San Francisco, CA)
  • National States Geographic Information Council
    • Mid-year – March 9-12 (Annapolis, MD)
    • Full conference – September 7-11 (Keystone, CO)
grant project benefits
Grant Project Benefits
  • Establishment of Best Practices for:
    • Archiving of records
    • Description of records
    • Preservation of archival records
    • Sharing of records between states
  • Establish the business case for archiving of GIS records within Kentucky and as a model that can be followed in other states
contact information
Contact Information

Kenny Ratliff, Director

Division of Geographic Information

501 High Street, 9th Floor

Frankfort, Kentucky 50601

kennyd.ratliff@ky.gov

or

Glen McAninch

Kentucky Department for Libraries and Archives

300 Coffee Tree Road, P.O. Box 537

Frankfort, Kentucky 40601

glen.mcaninch@ky.gov