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Applying for Financial Aid 2012-2013. Gift Aid - Grants or scholarships that do not need to be repaid Work - Money earned by the student as payment for a job on or off campus Loans - Borrowed money to be paid back, usually with interest. Types of Financial Aid .

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types of financial aid
Gift Aid - Grants or scholarships that do not need to be repaid

Work - Money earned by the student as payment for a job on or off campus

Loans - Borrowed money to be paid back, usually with interest

Types of Financial Aid
sources of financial aid
Federal government

State government

Colleges and universities

Private agencies, companies, foundations, and parents’ employers

Sources of Financial Aid
cal grants
Cal Grant A Entitlement Awards – for high school seniors and recent high school grads with a Grade Point Average (GPA) of at least 3.0, family income and assets below the state ceilings, who demonstrate financial need

Cal Grant B Entitlement Awards – for high school seniors and recent high school grads with a GPA of at least 2.0, who come from disadvantaged or low income families, whose family income and assets are below the state ceilings, and who demonstrate financial need

Cal Grant C Awards - for students from low income families pursuing vocational programs of study

Cal Grants
california chafee grant
California Chafee Grant
  • The California Chafee Grant program provides up to $5,000 annually to current and former foster youth for college or vocational training at any accredited college in the U.S. based on available funding
  • To be eligible, foster youth must have been in California foster care on their 16th birthday and not have reached their 22nd birthday before July 1, 2012
  • Foster youth are encouraged to apply during their senior year of high school
  • To apply, the foster youth must complete:
    • 2012-2013 FAFSA
    • California Chafee Grant Program Application

To learn more about the

Chafee Grant, go to:

types of applications
FAFSATypes of Applications
  • Cal Grant GPA Verification Form
  • Other applications or forms as required by the college such as:
  • CSS/Financial Aid PROFILE
  • Institutional Scholarship and/or
  • Financial Aid Application
  • 2011 federal tax returns (along with all schedules and W-2s) or other income documentation
fafsa information tips
File early, but no later than March 2, 2012

Use estimated 2011 income information if taxes are not complete at time of FAFSA submission

Student and at least one parent whose information is reported must complete and sign the FAFSA

FAFSA Information & Tips
fafsa on the web
FAFSA on the Web
  • Internet application used by students and parents to complete electronic FAFSA at:
  • Sophisticated on-line edits and skip logic so that errors are less likely to be made
  • On-line help is available for each question
  • Student and one custodial parent should get a federal PIN at:
federal pin
PIN (Personal Identification Number) serves as the electronic signature on ED documents

Both student and one parent need PINs to sign the FAFSA electronically

May be used to:

Check on FAFSA status

Verify and correct FAFSA data

Add additional schools to receive FAFSA data

Change home and e-mail addresses

If an e-mail address is provided, PIN will be e-mailed to the PIN applicant within minutes

Federal PIN

Apply for student and parent PINs at:

getting ready
Before starting the FAFSA, gather:

Student driver’s license

Student Alien Registration Card

Student and Parent

Social Security cards

2011 W-2 Forms and records of money earned and other taxable benefits

2011 federal income tax form (even if not yet completed)

Records of untaxed income

Current bank statements

Business, farm, and other real estate records

Records of stocks, bonds, and other investments

Create a file for copies of all financial aid documents submitted

Getting Ready
section 1 student name
Section 1Student Name



  • The FOTW will ask for the student’s last name, first name, and middle initial
  • Make sure to report the student’s name exactly as it appears on the student’s Social Security card
section 1 student social security number
Section 1 Student Social Security Number

123 – 45 – 6789

Double check the student’s Social Security Number when entering it on the FOTW. Both student name and Social Security Number will be compared through a database match.

section 1 citizenship status
If U.S. citizen, status will be confirmed by Social Security match

If eligible noncitizen, status will be confirmed by Department of Homeland Security (DHS) match. This includes:

U.S. permanent residents with I-551

Conditional permanent residents with I-551C

Eligible noncitizens with I-94

If neither a citizen or eligible noncitizen, the student is ineligible for federal/state aid, but might still be eligible for institutional funds

Section 1 Citizenship Status
section 1 alien registration number
Section 1 Alien Registration Number

9 8 7 6 5 4 3 2 1

If eligible noncitizen, write in the student’s eight- or nine-digit Alien Registration Number (ARN)

  • Precede an eight-digit ARN with a zero
  • Copy of the student’s Permanent Registration Card might be requested by the financial aid office
section 1 undocumented students
if the student is applying to any California public college or university, check to see if he/she might be eligible for in-state tuition/fee costs

check with colleges and universities to see if institutional financial aid is available

apply for all private scholarships for which the student may be eligible

watch for changes in federal and state laws regarding the eligibility of undocumented or under-documented students

start inquiring in elementary, middle or high school to see if it is possiblefor younger students to become permanent residents

Section 1 Undocumented Students

NOTE: if the student is undocumented

  • For more information and a list of scholarships, go to
section 1 selective service registration
Section 1Selective Service Registration
  • Male students who are between the ages of 18 and 25 years must be registered with Selective Service to receive federal and state aid
  • Answer “Register me” only if you are male, aged 18-25, and have not yet registered.
  • The student may also register by going to:

section 1 student aid eligibility drug convictions
If the student has never attended college since high school, check “I have never attended college”

If the student has attended college since high school but never received federal student grants, loans, or work-study, check “I have never received federal student aid”

If the student has received federal student aid and has never had a drug conviction, check “I have never had a drug conviction”

Section 1Student Aid Eligibility Drug Convictions
section 1 student aid eligibility drug convictions18
If the student was convicted of the possession or sale of illegal drugs while receiving federal student aid, the student will be asked to complete more questions about the drug offense

Simply having a drug conviction does not mean that the student will be ineligible for federal and/or state student aid

Section 1Student Aid Eligibility Drug Convictions
section 1 school selection
Section 1School Selection

An important question NOT on the Worksheet:

  • The student will be asked to select the housing plan that best describes the type of housing the student expects to have while attending each listed school
  • The choices for housing are:
      • On Campus
      • With Parent
      • Off Campus
  • The student’s choice of housing may affect the amount of financial aid for which he/she is eligible. It is usually more expensive to live on or off campus than with parents or relatives
  • Remember, selecting the On Campus housing option is not an application for On Campus housing. Check with the colleges/ universities for housing information when you apply for admission
section 3 parent information
See Page 3 of FAFSA on the Web Worksheet about who is considered a parent

Biological or adoptive parent(s)

In case of divorce or separation, provide information about the parent and/or stepparent the student lived with more in the last 12 months

Stepparent (regardless of any prenuptial agreements)

Section 3Parent Information
section 3 who is not a parent
Do not provide information on:

Foster parents or legal guardians

If the student is in foster care or has a legal guardian, he/she is automatically considered an independent student

Grandparents or other relatives are not considered parents unless they have adopted the student

In this case, the student must attempt to get biological parental information

Colleges may use Professional Judgment to allow the student to file as independent

Section 3 Who is Not a Parent
section 3 parent information22
Section 3Parent Information
  • If the answer to any question is zero or the question does not apply, enter 0:
  • Report whole dollar figures:
  • Recommendation: If your parents have not filed their 2011 federal tax return, use W-2 forms and/or other employment records - such as final 2011 pay check stubs - to estimate total income
  • Remember, rather than miss any filing deadline, use estimated 2011 income information


(no cents)


section 3 parent information23
Section 3 Parent Information
  • If the student is providing father’s/stepfather’s and/or mother’s/stepmother’s information, the student will need those parents’:
      • Social Security Numbers
      • Names
      • Dates of birth
section 3 parent dislocated worker
The student will be asked to check if the father/stepfather and/or mother/stepmother is a dislocated worker

A person may be considered a dislocated worker if he or she:

is receiving unemployment benefits due to being laid off or losing a job and is unlikely to return to a previous occupation

has been laid off or received a lay-off notice from a job

was self-employed but is now unemployed due to economic conditions or natural disaster

is a displaced homemaker

Section 3Parent Dislocated Worker
section 3 2011 additional financial information
Section 32011 Additional Financial Information
  • The student will be asked to report if his or her parents received or paid any of the following items in 2011 (check all that apply)
    • America Opportunity, Hope or Lifetime Learning tax credits
    • Child support paid
    • Taxable earnings from work-study, assistantships, or fellowships
    • Taxable grant and scholarship aid reported to the IRS
    • Combat pay or special combat pay
    • Cooperative education program earnings
section 3 parent cash savings and checking
Some parents may be asked to report the current balances of their cash, savings, and checking accounts as of the day they complete the FAFSA

They may also be asked to provide information about the net value of their investments such as real estate, rental property, money market and mutual funds, stocks, bonds and other securities

In addition, they may be asked questions about the net value of their businesses and investment farms

They should not include the home in which they live, the value of life insurance and retirement plans, or the value of a family-owned and controlled small business

Section 3Parent Cash, Savings, and Checking
section 3 parents 2011 u s income taxes
Section 3Parents’ 2011 U.S. Income Taxes

An important question NOT on the Worksheet

  • What was the amount parents paid in U.S. income tax for 2011?
    • Use U.S. income tax paid (or to be paid)
      • not the amount withheld from parents’ paychecks
section 3 parents 2011 tax exemptions
Section 3Parents’ 2011 Tax Exemptions

An important question NOT on the Worksheet

  • Enter the parents’ tax exemptions for 2011
    • Be sure to include all persons being claimed on the parents’ 2011 federal tax return, regardless of whether they are included in the parents’ household size question
section 4 student information
Section 4Student Information
  • Questions in Section 4 are identical to the parent financial questions we covered in Section 3
    • If the student is single, ignore references to “spouse”
    • If the student is married, also report spouse’s income and assets
  • The questions in Section 4 ask:
    • Which 2011 federal tax return the student filed or will file
    • The student’s 2011 Adjusted Gross Income, if filing a tax return, and earnings from work as well as untaxed income and assets
special circumstances
Contact the Financial Aid Office if there are circumstances which affect a family’s ability to pay for college such as:

Loss or reduction in parent or student income or assets

Death or serious illness

Natural disasters affecting parent income or assets such as the recent California wild fires, floods, or mudslides

Unusual medical or dental expenses not covered by insurance

Reduction in child support, Social Security benefits or other untaxed benefit

Financial responsibility for elderly grandparents, or

Any other unusual circumstances that affect a family’s ability to contribute to higher education

Special Circumstances
application filing tips fafsa on the web
Gather necessary documents ahead of time

Complete a FAFSA on the Web Worksheet available at:

Allow ample time to complete the online FOTW application for submission by the deadline

Check the FAFSA on the Web for accuracy prior to submission

Save all work periodically

Sign the application using student’s and one custodial parent’s PINs

Print out a copy of the FAFSA before submitting data

Keep a copy of the Submission Confirmation Page

Application Filing TipsFAFSA on The Web
what happens next
Students and the colleges the student listed receive Student Aid Report (SAR) from federal processor


Students who complete FAFSA and Cal Grant GPA Verification Form receive California Aid Report (CAR)


Students and families review SAR and CAR for important information and accuracy of data


Colleges match admission records with FAFSA and other required financial aid forms to determine aid eligibility


Colleges mail notices of financial aid eligibility to admitted students who have completed all required financial aid forms

What Happens Next?
student aid report sar
After the student completes the FAFSA on the Web, a SAR will be sent to the student

An electronic SAR Acknowledgment will be sent if student provides an email address

A paper SAR will be mailed if no student e-mail address is provided

An electronic copy of the data will be sent to each college or university listed by the student in Section 1

Keep a copy of the SAR with other financial aid documents

Student Aid Report (SAR)
check your cal grant
Check Your Cal Grant
  • Open a WebGrants Account and you can:
  •   - Check your Cal Grant award status 24/7
    • - Make changes to your Cal Grant school choices
    • - View how much a Cal Grant is worth at different California colleges and universities
    • - See your Cal Grant payment history
  • Sign up at:
summary of the financial aid process
Submit all required forms, including the FAFSA, by each college’s published deadlines (but no later than

March 2)

By March 2, submit a Cal Grant GPA Verification Form

Keep a copy of all forms submitted

Review the electronic Student Aid Report (SAR) Acknowledgement or the paper SAR sent to the student

Review the California Aid Report (CAR)

Watch for financial aid award notifications from colleges to which the student has been admitted

Be sure to apply for financial aid this year and every year as soon as possible after January 1 to receive the best financial aid award possible


Summary of the Financial Aid Process
if you need help at any time
FAFSA on the Web – Live Help

Phone 1-800-4-FED-AID (1-800-433-3243)

E-mail the U.S. Department of Education at:

If You Need Help At Any Time