Singapore Payroll Management 2025: Latest Rules & Practices

1. Singapore Payroll Management 2025: Latest Rules & Practices Payroll compliance in 2025 goes far beyond simply paying employees on time — it’s also important to keep up with new standards and regulations. Singapore’s Ministry of Manpower (MOM) has steadily raised the bar since 2016 by requiring all employers to issue itemised payslips and provide written Key Employment Terms (KETs) to employees covered under the Employment Act. With stricter documentation requirements and increasing administrative complexity, more companies are now using payroll software in Singapore to automate tasks and streamline HR operations from end to end. • Keep payslips compliant with automation - Itemised payslips must include basic pay, allowances, deductions, CPF contributions, and net salary. Manually creating these, especially for multiple pay runs, takes time and increases the risk of errors. Payroll software in Singapore automates this process. All you need to do is set up salary details once, and the system handles monthly or ad-hoc payslips, whether delivered digitally or in print. • Manage contracts and KETs more efficiently – Under the law, employees with at least 14 days of service must receive a written contract detailing the scope of their jobs as well as their salary, hours, and benefits. Software makes this easy. You can generate KETs using templates, issue them quickly, and store them safely (which is also a requirement). • Make CPF and deductions straightforward – It can be difficult to handle CPF contributions manually when you’re dealing with different salaries and staff types. Payroll software applies the right CPF rates automatically and generates reports that are ready for CPF Board submission. • Ensure that your records are audit-ready - MOM requires detailed records covering payments, contracts, and leave. But it can be hard to retrieve these records — especially under pressure. Payroll software keeps everything in one place so that you’re always prepared for audits or disputes. Tap into government support. The government continues to offer grants to support digital payroll adoption. If you haven’t switched to payroll software in Singapore yet, now’s the time to tap into available funding to reduce the cost of upgrading your system. Improve your business with Adaptive Pay’s cloud-based payroll system. Adaptive Pay helps you reduce the time and effort involved in payroll with accurate calculations and seamless automation. Employees can access their payslips anytime through self-service features, while you stay compliant with policies and tax updates through a secure, cloud-based platform. Book a demo to see how it works.