How to Send a Large Number of Emails in Gmail A Comprehensive Guide

1. Welcome To Bulk Mail Masters How to Send a Large Number of Emails in Gmail: A Comprehensive Guide Gmail allows you to send bulk emails either directly or through a free browser extension. We'll walk you through the process and explain why using an email marketing platform is preferable. Sending an email to a large number of contacts is referred to as mass email, or bulk email. It could be a follow-up with your clients or an email marketing campaign to increase sales or generate leads. Using a free email service like Gmail or Outlook, you can send bulk emails, but you run the risk of them ending up in the Bulk Email Sending Service spam folders of your subscribers. Additionally, you won't be able to alter email designs to match your brand or send highly customized emails. How to use a mail merge extension in Gmail to send bulk emails

2. You must first create a free Google account. The Google Workspace suite of online tools, formerly known as G Suite, includes your Gmail account as well as additional programs like Google Docs and Google Slides. Installing a free mail merge extension is the first step. Installing a mail merge extension is step one. By combining personal information from a subscriber list, such as an email address, first name, and business address, mail merge allows you to send customized bulk emails. Installing a Google Workspace extension is required in order to use Gmail's mail merge features for sending bulk emails. We suggest Yet Another Mail Merge (YAMM), a well-liked mail merge addon. Click the Install button after going to the YAMM installation page.

3. Step 2 of installing the add-on: Write the subject line and the message. Create a new email in Gmail by opening it and writing the subject line and email copy. Your subscribers will know exactly what to expect from the email from the subject line, which is only about 55 characters long. At the beginning of the email message, include a greeting line that can be customized to include the recipients' formal address and first name. A keyword enclosed in curly brackets, such as "{{First Name}}," should be used in your email blast to include the content you want to customize for each recipient. This serves as a placeholder, and the data from your spreadsheet will be entered into it. Your email's remaining content won't change. Step 3: Get your list of subscribers ready. To keep your contact details organized, use a spreadsheet. Click the Google Apps menu in the upper right corner of your screen while in Gmail. To launch Google Drive, select the Drive icon. launching Google Drive If you already have your subscriber list prepared, upload an Excel spreadsheet (or a.csv file) or create a new Google Sheet. launching a Google Drive spreadsheet Your spreadsheet should have headings for each column that explain the kinds of data you have in your subscriber list. Here's an illustration:

4. a spreadsheet containing the recipients of emails Email drafts containing personalized content, such as "{{First Name}}," should have a heading that precisely matches the text enclosed in curly brackets. NB: You should have an email list in at least one of your columns. launching Google Drive If you already have your subscriber list prepared, upload an Excel spreadsheet (or a.csv file) or create a new Google Sheet. launching a Google Drive spreadsheet Your spreadsheet should have headings for each column that explain the kinds of data you have in your subscriber list. Here's an illustration: a spreadsheet containing the recipients of emails Email drafts containing personalized content, such as "{{First Name}}," should have a heading that precisely matches the text enclosed in curly brackets. NB: You should have an email list in at least one of your columns. You can only send 50 emails at once using YAMM's free version. Use a free email marketing tool like Brevo if you have more than fifty recipients.

5. Make my Brevo account now for free. How to use Gmail's Mail Merge feature to send bulk emails Gmail allows you to send bulk emails to lists of no more than 100 contacts. You must use Gmail's built-in Mail Merge feature to accomplish this. 1. Create an account on Google Workspace. You will need to pay for a Google Workspace account in order to send bulk emails directly in Gmail. It may be an account for Workspace, Business, or Education. 2. Select the Mail Merge icon after clicking "Compose." In Gmail, select Mail Merge. 3. Establish your email marketing campaign. Include your Google contacts, draft your message, and remember to include a subject line! Simply type to personalize your message, and Gmail will display suggested fields as shown in the image below. Tags for personalization in Gmail bulk emails. Personalization fields for Mail Merge You can customize using the fields in your spreadsheet if you're sending to a contact list from one. 4. Select "Send all" or "Send preview." Either click the send button or send a preview to yourself first. That's it! Email marketing campaigns cannot be sent quickly with Gmail's mail merge feature. This is due to certain important limitations.

6. When used for business, address lacks professionalism. Using a sender address associated with your domain name is ideal. How can one be obtained? through the use of specialized email services such as Brevo. The service readily authenticates your sender name and address after you set up your domain (such as your website), sending the appropriate signals to email inboxes. To increase your deliverability rates, find out more about sender name best practices. Automation is not available to you. It takes a tremendous amount of time to send out each email campaign by hand. It also allows for greater error. Most mail merge add-ons, including Yet Another Mail Merge, advise creating your newsletter in Google Docs and then importing it into Gmail. It is time-consuming and frustrating to use a text editor as a design tool. The formatting options available to you are restricted to Google Docs. Just look below. Would you like to put in hours doing this? How to Send a Large Number of Emails in Gmail: A Comprehensive Guide How to Send a Large Number of Emails in Gmail: A Comprehensive Guide Gmail allows you to send bulk emails either directly or through a free browser extension. We'll walk you through the process and explain why using an email marketing platform is preferable. Sending an email to a large number of contacts is referred to as mass email, or bulk email. It could be a follow-up with your clients or an email marketing campaign to increase sales or generate leads.

7. Using a free email service like Gmail or Outlook, you can send a lot of emails, but you run the risk of having your emails How to send emails in bulk instead Avoid using Gmail mass email to jeopardize the reputation of your sender and brand. You need a specialized bulk email service, such as the one provided by the Brevo CRM, in order to send marketing emails to sizable contact groups. Here are five reasons to purchase email marketing software if you're still considering mass email campaigns using Gmail. Email designs that are appealing and captivating A polished and well-designed email will increase brand trust. By providing drag-and-drop email editors and responsive email templates, a quality email marketing service makes email design simple. You can save time and money by using a drag-and-drop editor, such as the one below, instead of hiring an email designer or writing emails from scratch. Adding call-to-action and social media buttons to your email content is also made simple with email templates. For peace of mind, send test emails to see how everything looks before

8. sending or scheduling. It's good to know that you can also design your emails with HTML for maximum flexibility. Additionally, your emails will display correctly on all desktop and mobile devices, which significantly improves your email marketing results. Improved deliverability of emails The most important consideration when sending bulk emails is deliverability. The ability of a sender to get emails into the inbox rather than the spam folder is referred to here. Your email must pass through a number of hurdles in order to reach the inbox, including anti-spam filters and misspelled or expired addresses (use double opt-in to avoid these). Brevo uses a strict authentication procedure to safeguard senders on our shared IP addresses and keep spammers out. You can begin sending mass campaigns immediately by using Brevo's shared IP address, which eliminates the need for a warm-up procedure. Mass email senders can also get dedicated IP addresses. Improved deliverability of emails The most important consideration when sending bulk emails is deliverability. The ability of a sender to get emails into the inbox rather than the spam folder is referred to here. Your email must pass through a number of hurdles in order to reach the inbox, including anti-spam filters and misspelled or expired addresses (use double opt-in to avoid these). Brevo uses a strict authentication procedure to safeguard senders on our shared IP addresses and keep spammers out. You can begin sending mass campaigns immediately by using Brevo's shared IP address, which eliminates the need for a warm-up procedure. Mass email senders can also get dedicated IP addresses. Analytics for email performance You must be aware of the impact that a mass email campaign has on your audience.

9. For instance, determining whether your emails were received, how many people read them, how many clicked and proceeded to buy something, etc. To put it another way, did your email marketing campaign succeed? Email tracking is not available in Gmail, but an email marketing service will provide you with all the necessary email metrics, such as but not restricted to: The open rate Rate of clicks Rate of bounce Rate of delivery Rate of unsubscribes Conversions Here is an example of a typical email analytics dashboard using Brevo as an example. Send a large number of emails without displaying email addresses. You must enter your contact or contact list in the BCC field (blind carbon copy) when creating your email if you wish to send a bulk email in Gmail without displaying addresses. However, the recipient's privacy is not respected when BCC is used. Furthermore, everyone can see the addresses included if you inadvertently reply with "reply all." You can safeguard the addresses and data of your subscribers by using specialized emailing software. Instead of sending a single email to a list of contacts, an ESP uses a single template to send a separate email to each contact on the list. Subscribers cannot see who else receives the same campaign.

10. GDPR adherence The GDPR is a piece of EU law that sets forth several guidelines for the collection and use of personal data. Email addresses are included in this. Prior to sending a bulk email, you must obtain consent through a procedure called a "opt-in." Additionally, you should have an unsubscribe link in the footer of your emails. You must manually verify that all unsubscribes have been eliminated and that everyone on your list has opted in before sending a Gmail mass email. One minor error could result in you breaking the law, and this takes time. Brevo provides GDPR-compliant features for your email marketing, including subscription forms and unsubscribe links in the header and footer of every email. Use Brevo to send bulk emails for free. Even though you now know how to send bulk emails in Gmail, you shouldn't. Actually, we strongly advise against it. Your campaigns will appear better, reach more people, and produce better results if you use a dedicated email marketing solution. No matter how big or small your budget is, Brevo provides everything you need to create and manage your mass emails. You have the ability to scale your marketing strategy.

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