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Print w2 form with QuickBooks Desktop| Know Inch by Inch

Print w2 form with QuickBooks Desktop can be done with simple procedure all you need to follow the article to learn and understand How to reprint the W2 form with QuickBooks Desktop. For more additional queries regarding of QuickBooks you can contact US via

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Print w2 form with QuickBooks Desktop| Know Inch by Inch

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  1. Your Step-by-Step Guide to Print W-2 Forms with the QuickBooks Desktop

  2. QuickBooks accounting software offers its users a number of services, and payroll is one of them. Payroll is a subscription service that allows users not only to run payroll, direct deposit payments, print, and mail checks but also completing all kinds of tax forms, including W-2 forms. If you don’t know what the W-2 form is, then let us inform you that it is basically a statement that consists of all information about the salaries or wages of the employees paid by the employer. The W-2 form also contains other valuable information like tax deductions from paychecks and is very beneficial for the employees while preparing tax returns. In this post, we are going to discuss with you the complete procedure on how to print W-2 forms with the QuickBooks Desktop application.

  3. W-2 form printing requirements for the QuickBooks Desktop application: • The version of QuickBooks Desktop is supported to print W-2 forms. • Ensure that you are subscribed to QuickBooks Payroll Enhanced or Standard service. • Need W-2 papers that work well with the payroll service and printer. • Note: If you are using a laser printer, then you need blank/perforated papers or preprinted forms. However, if you are using an inkjet printer, then we suggest you to use preprinted forms to get the best results. • Ensure that the payroll service is updated to the latest tax table.

  4. Steps to print W-2 forms using the Self Print option in QuickBooks Desktop: • Open QuickBooks Desktop and then go to the Employees menu. • Choose the Payroll Centre option from the drop-down menu. • Select the File Forms tab and then click on the View/Print Forms & W-2s option. • When prompted, type the payroll PIN. • Now, go to the W-2 tab and choose the names of the employees for whom you want to print W-2 forms • Note: To select all employees collectively, checkmark the Employees checkbox.

  5. Hit the Open/Save Selected button. • On the Print Instructions window, choose the reason for printing W-2 forms from the following options: • Select I’m printing original employee W-2s if, for the first time, you will give the W-2 form to the employee. • Select I’m printing replacement employee W-2s if you are going to reprint a damaged or lost W-2 form. • Select I’m printing W-2s for my records if you are printing W-2 forms for the company records. • After selecting the reason for printing the W-2 form, click on the Continue button. • When a pop-up about printing paper appears on the screen, load the appropriate paper into the printer.

  6. When an Adobe Reader file opens mentioning your W-2 selections, go to the File menu and select the Print option to print the W-2 form. • Conclusion: • The Internal Revenue Service requires employers to submit the W-2 form if their employees earn more than $600 in a fiscal year. Considering the importance of the W-2 form, we suggest you to be careful and attentive while following the printing procedure we have mentioned above in the post. If you still don’t understand how to print W-2 forms with the QuickBooks Desktop or have any queries related to it, feel free to reach our payroll experts at (844)-932-1139 for step-by-step guidance.

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