Navigating the Leave of Absence Processing for Housestaff. The First Steps… . Who Initiates a GME Leave Request? Who should contact Unum and when? Who Notifies GME, HR, and/or Payroll? Where are my Resources to Help me Navigate?. WHO INITIATE A GME LEAVE REQUEST?. The Coordinator.
Who Initiates a GME Leave Request?
Who should contact Unum and when?
Who Notifies GME, HR, and/or Payroll?
Where are my Resources to Help me Navigate?
The Residency Coordinator completes the Housestaff Leave Request form; reviews the form with the Resident; and submit to GME and HR.
The Resident has to contact Unum, by phone, when absent for more than three consecutive days for a serious medical condition or a family member's serious medical condition.
What is considered a “Serious” Medical condition?
Who do we consider as Family Members?
When does Sick and Annual Leave get used?
How does this absence impact the Residents Program Requirements?
What if the employee is NOT covered by FMLA? Do they still call UNUM?
What if the employee did NOT sign up for Short Term Disability (STD) ? (and when should they sign up for STD? )
What if the employee is NOT able to call UNUM or will NOT call UNUM?
When request for leave is approved or denied by Unum, GME receives an email from Unum with dates and types of leave approved and/or denied.
GME updates the Resident’s status though Ultipro Manager Self Serve
1) The Resident notifies Program Coordinator
2) The Coordinator completes the GME Leave Request Form and sends to GME and HR
3) The Resident contacts Unum
4) Short Term Disability - Yes or No?
5) GME to update status on MSS and coordinates with HR/Benefits, as necessary
6) Long Term Disability - begins after 90 days absent
7) GME terminates the Resident, in HR/Payroll, after being on leave for more than 9
8) VCUHS Benefits will notify Resident of COBRA Benefits
VCUHS Intranet and Contact Resources
VCUHS Human Resources:
Cathy Kercheval – Sr. Benefits Consultant
804-628-3724 or Pager: 2528
Anne Martin – HR Consultant for Housestaff
Michele Pierce – GME Coordinator
UNUM BENEFIT CENTER: