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Creating Site Plans in Microsoft Visio . A self-paced tutorial by MCFRS Technology Training. Table of Contents. Introduction and Objectives Lesson 1: Visio Tutorial Lesson 2: Map Guidelines and Examples Lesson 3: GIS Maps Lesson 4: Existing Maps Lesson 5: New Maps Review.

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creating site plans in microsoft visio

Creating Site Plans in Microsoft Visio

A self-paced tutorial

by MCFRS Technology Training

table of contents
Table of Contents
  • Introduction and Objectives
  • Lesson 1: Visio Tutorial
  • Lesson 2: Map Guidelines and Examples
  • Lesson 3: GIS Maps
  • Lesson 4: Existing Maps
  • Lesson 5: New Maps
  • Review
introduction and objectives
Introduction and Objectives
  • This tutorial is intended for personnel who have been assigned to create and/or edit site plans in Microsoft Visio.
  • It is assumed that you are familiar enough with a computer to understand how to access menus, drag objects and scan pictures.
  • This tutorial is intended to be used with Microsoft Visio 2002.
introduction and objectives1
Introduction and Objectives
  • After completing this tutorial you will be able to create a site plan from:
    • Geographic Information System (GIS) Maps
    • An existing (scanned) site plan
    • A new file based on minimal information
lesson 1 visio tutorial1
Lesson 1: Visio Tutorial
  • Examining Visio
  • Using stencils
  • Resizing objects
  • Duplicating objects
  • Rotating objects
  • Changing line thickness
lesson 1 examining visio
Lesson 1: Examining Visio
  • Main parts of the Visio screen:

Menus and Toolbars

Rulers

Stencil Window

Grid and Workspace

Page Tabs and Status Bar

lesson 1 examining visio1
Lesson 1: Examining Visio
  • Menu and Toolbar breakdown:
  • Menus (as in other programs) offer all of the program functions and will often offer more options than use of the toolbars.
  • Toolbars offer quick access to the tools you need most.

Menus and Toolbars

lesson 1 examining visio2
Lesson 1: Examining Visio
  • Visio-specific tools from the Standard Toolbar:
lesson 1 examining visio3
Lesson 1: Examining Visio
  • Rulers:
    • For easier alignment and measurement, keep your rulers visible.
    • If they are not visible, they may be seen by the following:
      • Access the View menu.
      • Select Rulers.
lesson 1 examining visio4
Lesson 1: Examining Visio
  • Stencil Window
    • Stencils are pre-shaped drawing tools. Need a school in your map, simply click and drag the school stencil to your grid workspace.
    • A station mapping group of stencils is available for you to use and it is called PS2000.
    • Switch from one stencil group to another by clicking the group name (found in a gray bar).
lesson 1 examining visio5
Lesson 1: Examining Visio
  • Grid and workspace:
    • Visio offers a grid for you to use so that your alignment and spatial relations may remain realistic.
  • Simply click and drag objects wherever they are needed.
  • The entire page is shown, so do not expect objects placed in the blue area to print.
lesson 1 examining visio6
Lesson 1: Examining Visio
  • Page tabs and status bar:
    • Right-click the page tab to add new pages, delete unwanted pages and rename existing pages.
    • See the dimensions of a selected object in the status bar. Simply click once on a building, road or other object to see length and width.
lesson 1 examining visio7
Lesson 1: Examining Visio
  • To be successful in Visio, you need three things:
    • Patience: The difference between frustration and fixing something that is one pixel or space out of alignment may just come down to a deep breath.
    • Practice: No one becomes and expert in any software package without a lot of practice.
    • Perspective: Use your rulers and other measurement tools to ensure that things measure correctly.
lesson 1 examining visio8
Lesson 1: Examining Visio
  • Now that you’ve seen what’s involved in using Visio, it’s time to learn the basics.
lesson 1 using stencils
Lesson 1: Using Stencils
  • Find a stencil you would like to use.
lesson 1 using stencils1

watch it!

Lesson 1: Using Stencils
  • Click and drag a stencil across the page for use.
lesson 1 using stencils2
Lesson 1: Using Stencils
  • Release your mouse wherever the object is needed.
lesson 1 resizing objects
Lesson 1: Resizing Objects
  • Ensure that the object is selected. If you can see the eight green squares (called handles), it has been selected.
  • Note that selected lines only show two handles instead of eight.
lesson 1 resizing objects1
Lesson 1: Resizing Objects
  • Click and drag a handle to resize.
lesson 1 using stencils3
Lesson 1: Using Stencils
  • Corner dots affect two dimensions.
lesson 1 duplicating objects
Lesson 1: Duplicating Objects
  • Instead of dragging a stencil to the grid twice, Visio enables you to duplicate an object.
lesson 1 duplicating objects1

watch it!

Lesson 1: Duplicating Objects
  • Hold down the Ctrl key and drag the object.
lesson 1 duplicating objects2
Lesson 1: Duplicating Objects
  • Release both Ctrl and the mouse button.
lesson 1 rotating objects
Lesson 1: Rotating Objects
  • Locate and click the rotate tool icon (next to the zoom control on your Standard toolbar).
  • Notice that the green handles change from squares to dots.
  • Leave the center dot alone; it is your pivot point.
lesson 1 rotating objects1
Lesson 1: Rotating Objects
  • Click the rotate tool icon.
lesson 1 rotating objects2
Lesson 1: Rotating Objects
  • Hover over a green handle, click and drag.
lesson 1 rotating objects3
Lesson 1: Rotating Objects
  • Release the mouse when the angle is appropriate.
lesson 1 changing line thickness
Lesson 1: Changing Line Thickness
  • Weight is the computer term for how thick or heavy a line appears. Building footprints, streets and even parking lots have line weights associated with them.
  • You will now learn how to set/change your line weight.
lesson 1 changing line thickness1
Lesson 1: Changing Line Thickness
  • Access the Road Shapes stencils and drag a road to your file.
  • Note that your road is an object and has two handles (green squares), making things easy for you to resize the road as needed.
lesson 1 changing line thickness2
Lesson 1: Changing Line Thickness
  • Access the Format menu and select Line.
lesson 1 changing line thickness3
Lesson 1: Changing Line Thickness
  • Click the drop-down menu for Weight.
lesson 1 changing line thickness4
Lesson 1: Changing Line Thickness
  • Select the appropriate weight (5 for streets).
lesson 2 guidelines and examples1
Lesson 2: Guidelines and Examples
  • The following guidelines should be used on all MCFRS Visio Maps. For future reference these items are listed on the Tech Training Website.
  • Note: An example of each property will follow.
lesson 2 guidelines and examples2
Lesson 2: Guidelines and Examples
  • Line Weights
    • Building Footprints:
      • Use a solid line with a weight of 13.
    • Streets and Parking Lots:
      • Use a solid line with a weight of 5.
    • Fences:
      • Use a pattern line 13 and a line weight of 5.
lesson 2 guidelines and examples4
Lesson 2: Guidelines and Examples
  • Fonts
    • Use 12 point Arial font.
    • Apply bold formatting as needed:
      • House and building numbers
      • Any fire-related information
  • Minimum building size: e.g. townhouse
    • Note that a five digit house number (still using 12 point Arial) fits in the building/townhouse footprint.
lesson 2 guidelines and examples5
Lesson 2: Guidelines and Examples
  • The following images are examples of the Visio Site plans.
  • Notice the key items (which you should also use):
    • Access and lack of access
    • Hydrants
    • Fire/Rescue-related items
lesson 2 guidelines and examples6
Lesson 2: Guidelines and Examples
  • Visio Site Plan Template
lesson 3 gis maps1
Lesson 3: GIS Maps
  • The following slides will explain the process of creating a new Site Plan from converted GIS Maps.
  • From this point on it is understood that you have a general knowledge of MS Visio and simple items (e.g. save, open and close) will not be explained.
lesson 3 gis maps2
Lesson 3: GIS Maps
  • Open a New Site Plan Template in Visio.
  • Access the PS2000 folder from your C: drive.
  • Open the Converted GIS folder and locate your station:

C:\PS 2000\converted gis\sta ## gis.vsd

lesson 3 gis maps3
Lesson 3: GIS Maps
  • Find the building or complex that you will be creating.
lesson 3 gis maps4
Lesson 3: GIS Maps
  • Zoom in considerably (e.g., 2000% - 3000%).
lesson 3 gis maps5
Lesson 3: GIS Maps
  • Press and Hold the Shift key while left clicking the items you wish to select.
lesson 3 gis maps6
Lesson 3: GIS Maps
  • Once all items have been selected go to the Shape menu and select Grouping >> Group.
lesson 3 gis maps7
Lesson 3: GIS Maps
  • Copy and Paste the grouping/site or complex to the Template you opened in Visio.
    • Notice that your pasted map is very small.
    • Zoom in to the site and then click and drag a corner to enlarge the site plan.
lesson 3 gis maps example
Lesson 3: GIS Maps Example

Before Enlarging

After Enlarging

lesson 3 gis maps8
Lesson 3: GIS Maps
  • Finish your site plan now once you have resized your complex.
  • Remember the drawing guide and add or delete any necessary fire-related items to the site plan from the PS2000 stencil.
  • Use Visio’s extensive stencil library.
  • Save as often as you prefer not to have to redo whatever tasks you have just accomplished.
lesson 3 gis maps practice
Lesson 3: GIS Maps Practice
  • Open a new site plan template.
  • Open the converted GIS maps, locate FS31 and open this file.
    • Locate the PSTA.
    • Select only the engine bay and parking lot.
    • Copy and paste this to your site plan template.
    • Add the AS connection, doors and any other fire-related items, based upon your knowledge of the PSTA.
lesson 4 existing maps1
Lesson 4: Existing Maps
  • You will now be creating a new site plan from an existing one.
  • First, you must know how to scan. If you do not know how to scan seek help from someone in the firehouse that does. Alternatively, you can contact the MCFRS IT HelpDesk for information.
lesson 4 existing maps2
Lesson 4: Existing Maps
  • The following are recommended settings to use when scanning the existing map.
    • Keep the final scan area no larger than 8.5 x 11.0 inches.
    • Choose File as destination.
      • Create a Scanned Station ## Map Folder on the Desktop.
    • Consider optional adjustments
      • Output Type: Select Best Color Photograph
      • Output Size: Use Original Size
lesson 4 existing maps3
Lesson 4: Existing Maps
  • (Scanning continued)
    • Press Save Scan Now.
      • Select the following format:JPEG File Interchange Format (*.jpg or *.jpeg)
      • Create a name for the scanned map. Use the existing map number or complex name.
    • Click the Save button.
lesson 4 existing maps4
Lesson 4: Existing Maps
  • Start a new Site Plan Template in Visio now that you have a scanned map.
  • Open the Scanned Maps folder and select the map to be recreated.
lesson 4 existing maps5
Lesson 4: Existing Maps
  • Adjust the scanned map over the template.
  • Zoom in to the site or complex and trace the building footprints and parking lots with the recommended lines.
  • Apply other stencils as needed.
lesson 4 existing maps example1
Lesson 4: Existing Maps Example
  • Note the tracing of buildings and parking lots:
lesson 4 existing maps6
Lesson 4: Existing Maps
  • Click on the scanned map and delete it once you have added all the buildings, parking lots, fences, etc.
  • Add new stencils as needed.
lesson 5 new maps1
Lesson 5: New Maps
  • In the event that you are unable to scan a map at this time, you may create a new site plan with Visio using the information you have and the tools the application provides for you.
lesson 5 new maps2
Lesson 5: New Maps
  • Open a Site Plan Template.
  • Access more stencil libraries to help you with creating your site plans.
    • Basic shapes
    • Road shapes
    • Landmark shapes
    • And more...
lesson 5 new maps3
Lesson 5: New Maps
  • The townhouse complex below was drawn from memory. It is possible to create great site plans with no traceable image. It just takes practice.
review
Review
  • Now that you have experienced Visio mapping first-hand, it is time to apply what you have learned.
  • Return to Visio and create a site plan from each of the following for your station:
    • Geographic Information System (GIS) Map
    • An existing (scanned) site plan
    • A new file based on minimal information
  • Contact Tony Cochran (station 21) or the MCFRS IT HelpDesk if you have questions or concerns.

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