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HOW DOES CLASSIFICATION AFFECT MY JOB?. The classification system. All jobs within the CSU are organized into specific classifications within occupations Each classification has a statewide classification and qualification standard (CQS) Minimum qualifications Typical duties

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the classification system
The classification system
  • All jobs within the CSU are organized into specific classifications within occupations
  • Each classification has a statewide classification and qualification standard (CQS)
  • Minimum qualifications
  • Typical duties
  • Level of responsibility

California State University Employees Union 2011

classification and your position description how do they relate
Classification and your position description – How do they relate?

California State University Employees Union 2011

library services specialist is a classification
Library Services Specialist is a CLASSIFICATION

Which contains distinct SKILL LEVELS:

  • Library Services Specialist I
  • Library Services Specialist II
  • Library Services Specialist III
  • Library Services Specialist IV

California State University Employees Union 2011

reclassification vs in class progression
Reclassification vs In Class Progression
  • RECLASSIFICATION-To move from one classification (Administrative Assistant) to another (Library Services Specialist) is a RECLASSIFICATION
  • IN CLASS PROGRESSION-To move from an LSS I to a LSS II IS IN CLASS PROGRESSION.

California State University Employees Union 2011

implementation of the new library services specialist series
Implementation of the new Library Services Specialist Series

California State University Employees Union 2011

the process
The Process
  • No update to position description since July 2010 - the employee and administrator have 90 days to update the position description and reach agreement.
  • Updated position description after July 2010- the employee and administrator have 90 days to review and determine if they are still in agreement.
  • If no agreement is reached, both the employee and the administrator shall submit a memo to HR with the LSS classification he/she is proposing and the basis of their proposal.

California State University Employees Union 2011

the process1
The Process
  • HR shall conduct a position classification review, and if necessary, a desk audit.
  • Any appeal of the classification decision must be made by the employee and submitted to HR within 30 days of receipt of the classification decision.
  • Appeals will be completed within 180 days of HR receiving the request. Any reclassification resulting from the appeal will be retroactive to May 2011.

California State University Employees Union 2011

important deadlines
Important Deadlines!
  • September 29, 2011–position descriptions must be completed
  • Within 30 days of the classification decision, appeals must be filed with Human Resources

California State University Employees Union 2011

writing the position description
Writing the Position Description

California State University Employees Union 2011

our goal
OUR GOAL
  • Shift emphasis to your highest level skills and responsibilities
  • Shift emphasis away from lower level tasks and duties that you do in support of the higher level responsibilities.

California State University Employees Union 2011

before you begin
BEFORE YOU BEGIN
  • Blank campus position description/classification review forms, and any directions, policies and procedures
  • CSUEU resource materials such as verbs and word lists and the Know Your Rights Flyer on Reclassification and In Class Progression.

California State University Employees Union 2011

resources
RESOURCES
  • Your latest position description.
  • The standards for your current classification and the one to which you aspire (www.calstate.edu/HRadm/Classification/index.shtml)
  • CSUEU website regarding updating your position description: (http://www.csueu.org/OntheJob/Classification/Reclassification/tabid/708/Default.aspx)

California State University Employees Union 2011

the 50 percent rule
The 50 percent rule

California State University Employees Union 2011

slide15
What counts is not HOW MUCH you do, or how many different things you do, or HOW WELL you do them, but the LEVEL at which you work.

California State University Employees Union 2011

the legend of the stonecutters
The Legend of the Stonecutters

California State University Employees Union 2011

slide17

Three stonecutters were working at their jobs when a passerby stopped to ask what they were doing. The first answered, “I’m cutting stone.”

California State University Employees Union 2011

the second said i m building a wall
The second said “I’m building a wall.”

California State University Employees Union 2011

and the third said i m creating a cathedral
And the third said,“I’m creating a cathedral.”

California State University Employees Union 2011

slide20
Like the stonecutters, your tasks can have a different meaning depending on your perspective. Redefine your tasks toward the cathedral.

California State University Employees Union 2011

where do i start
WHERE DO I START?
  • Write down everything you do
  • 3-4 broad categories
  • Assign percentages of time
  • Verbs

California State University Employees Union 2011

how to succeed
HOW TO SUCCEED
  • Use good English
  • Write in Complete Sentences
  • Keep verbs consistent
  • Keep from personalizing (referring to incumbent)

California State University Employees Union 2011

use teamwork
Use Teamwork….
  • Form a work group, meet regularly with specific goals and deadlines
  • Finally – Show a friend! Ask them to proof your work

California State University Employees Union 2011

types of work
TYPES OF WORK

California State University Employees Union 2011

level of work
Level of work
  • Complexity (difficulty) of work
  • Degree of independence with which you work – how are you supervised?
  • Where does your work come from – self generated or assigned by a higher level employee?
  • Authority to commit resources – money, labor, things
  • Amount of independent judgment used

California State University Employees Union 2011

types of supervision
TYPES OF SUPERVISION
  • Direct Supervision – close and regular
  • General Supervision – some delegation of responsibility, some independence in routine matters.
  • General Direction – operates independently under broad guidelines
  • Works as a team. Not supervised in the conventional sense.

California State University Employees Union 2011

quantify and specify
QUANTIFY AND SPECIFY
  • You do what? To what or whom? To achieve what outcome? At what level of difficulty?
  • Give examples!

California State University Employees Union 2011

be specific
BE SPECIFIC
  • Focus on WHAT you do and the LEVEL at which you do it
  • NOT how much (workload) you do or how well (performance) you do it.

California State University Employees Union 2011

slide29

CONTACT INFO:Nancy Kobata, CSUEU Classification [email protected] phone: (559) 287-3378Joan Kennedy, Chapter President [email protected]

California State University Employees Union 2011

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