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OPERATIONS AND LOGISTICS. Largest conference ever held in South Africa The most significant event of the United Nations in the past 10 years This will be the last gathering of Heads of State in such magnitude in South Africa

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OPERATIONS AND LOGISTICS

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Operations and logistics

OPERATIONS AND

LOGISTICS


The significance

Largest conference ever held in South Africa

The most significant event of the United Nations in the past 10 years

This will be the last gathering of Heads of State in such magnitude in South Africa

Planning and operations around the Summit equates to an Olympic Games

Comes at an opportune time in Africa’s political and economic history

The Significance


What it could mean for us

Reposition the continent of Africa

Millennium Africa Recovery Programme (MAP)

Reposition the Country internationally

Leader of the developing world

First and third world

Reposition the City of Johannesburg

Financial capital of the continent

Expose VVIP Delegates to Sandton

Most sophisticated business infrastructure on the African

continent

Foreign exchange and investment

Business promotion

Tourism

What it could mean for us


Impact on gauteng

Job creation

Economic impact of foreign exchange

Legacy projects

Conversion to environmental best practice

Impact on Gauteng


The delegates

World Summit on Sustainable Development (2002) expected Delegates

193 Heads of State (HOS) and Government

6 000 of the World’s VVIPS

3 000 Media

Civil Society, Youth, Labour, NGO and other Delegates

50 000 to 60 000 expected

Civil Society at Gallagher Estate

The Delegates


World summit on sustainable development 2002

September 02 – 11, 2002

6 000 United Nations Accredited Delegates

At Sandton Convention Centre

United Nations Precinct and Island Site

Main media at the Sandton Convention Centre (SCC)

Accreditation at the Sandton Library

World Summit on Sustainable Development 2002


Local governmental forum

1 000 Delegates

At the Crowne Plaza

Accommodation within Sandton

Level 1, 2 and 3

Internal Shuttle transfer system

Local Governmental Forum


Business action for sustainable development basd forum

September 02 – 11, 2002

At the Hilton Hotel

800 Delegates

Located in hotels within Sandton and Rosebank

High Security detail at BASD Delegate hotels

Level 2 and 3

Airport transfers and inter-venue shuttles

Business Action for Sustainable Development (BASD) Forum


Civil society cs indaba

September 02 – 11, 2002

50 – 60 000 Delegates

At Gallagher Estate

Venue booked from August 20 – September 12, 2002

Civil Society (CS) Indaba


Other events identified

Labour Summit

Youth Summit

Gender Summit

Urban Greening Congress

Sustainable Tourism Conference

Medical Conference – Sun City

Environmental Lawyers – Durban

World of Music And Dance Festival – Peter Gabriel

Other events identified


Wssd tentative running order 2002

August 19

Pre NGO week

August 25

United Nations Staff arrive

August 26

Civil Society Indaba

August 31 – September 01

Informal consultations

August 31 – September 01

South African Opening Ceremony

September 02

United Nations Opening Ceremony

September 02 - September 06

Committee Meetings

September 07 – September 08

Event at Cradle of Humankind – Sunday 08

HOS arrive

WSSD Tentative Running Order - 2002


Wssd tentative running order 20021

September 09 – September 11

HOS Summit

HOS Reception Banquet by South African Government

United Nations Closing on September 11

September 12

South African Closing Ceremony

WSSD Tentative Running Order - 2002


Exhibitions

Sustainable Development Best Practice Exhibition

Sandton Taxi Rank

Multi-stakeholder Participation

South Africa Substance Themes – Outdoors Expo

Highways

Tourist attractions

Venues

South African Government Expo

International Airports and accreditation centres

‘Proudly South African’

Other expos as motivated by various stakeholders

Exhibitions


Opening and closing ceremonies

Opening

August 31 – September 01

Closing

September 12

60 000 Delegates

South Africa Accreditation required

Johannesburg Stadium

Opening and Closing Ceremonies


Social programme

Gala banquets

President of South Africa

Premier of Gauteng and Executive Mayor of Johannesburg

Social Programme


Cultural programme

The Global Village at the Central Transport Interchange

South African Film Festival at Rosebank Mall

Festival at Newtown

Art Exhibition at Sandton Art Gallery

‘United Nations’ Food Fest at Sandton Square

Arts and Craft at Rosebank flea market, Innisfree Park and Mary Fitzgerald Square

Jazz Concert Series at Johannesburg Zoo Lake

Cultural Programme


Theatrical programme

Substance Themed Programmes at

State Theatre

Civic Theatre

Market Theatre

Gold Reef City

AGFA Theatre on the Square

Monte Casino

Theatrical Programme


Excursions programme

Alexander Presidential Renewal Project

Soweto Mayoral Lead Project

Blue IQ

The Greater Kliptown Development Project

Cradle of Humankind

Dinokeng

The Innovation Hub

Constitution Hill

Greenhouse Project

Joubert Park

Midrand Eco-City

Routes

Ecology, Arts and Culture, History, Music, Politics, Social,

Architecture, Gold, etc.

Excursions Programme


Operations and logistics execution plan

Accommodation

Accreditation

Health, Medical and Disaster Management

Security

Protocol

Transport

Venues, Sites and Facilities

Hospitality

Volunteers

Operations and Logistics Execution Plan


Ten accommodation zones

Johannesburg Central

Sandton and surrounds

Soweto

Fourways and surrounds

Randburg

Eastgate

Airports and surrounds

Midrand

Pretoria Central

Pretoria East

Magaliesburg and Muldersdrift

Ten Accommodation Zones


Operations and logistics

Pretoria

East Z8

Pretoria

Central Z7

Union

Bldgs

10 Accommodation

Zones

To Magaliesburg

Z6

Zone 2

Midrand

N1

Lanseria

Airport

Z9

Randburg

Z5

Dome

Gallagher

N3

JIA

Zone 1

Marlboro Dr

Sandton

CBD

Grayston Dr

M1

Eastgate

Z10

CpC

Corlett Dr

W/Nicol

Jhb CBD

Z3

Stadium

Soweto

Z4

NASREC

Wits

Newtown


Accommodation

Memorandum Of Understanding signed by the Minister

with the hospitality industry

Five levels of Accommodation

Considered in terms of safety, transport and proximity

All forms of accommodation to be used

39 000 rooms (53 000 beds) secured

Target approximately 65 000 by 1 November 2001

VVIPs accommodated in Zone 1 (16 000 rooms)

Corlett Drive to N3

M1 to William Nicol

Accommodation


Accommodation1

Hotel accreditation underway

Good practice ‘Green dot’ campaign

Hospitality Steering Committee

Two sub committees

Environmental

Training

Monthly steering committee workshops held

Destination Management Company (DMC) to be appointed

by end October 2001

Transfer all beds

Website bookings system

Accommodation


Accommodation2

Levels 1 and 2 identified (Heads of State, Heads of Delegates,

Business VIP)

Awaiting approval of contract

Implement Green Policy

Charter of non-negotiables

Level 3 and 5 identified (United Nations Accredited Delegates

and NGO’s)

Monthly steering committee workshops

Transfer to Destination Management Company

Business plan to be drafted for conversion to environmental best practice

Include charter of non-negotiables

Accommodation


Accommodation3

Accommodation bookings will be taken as of 2 November 2001

Via Destination Management Company

Johannesburg World Summit website

(www.joburgsummit2002.com)

Accommodation


Accreditation

Implementation of an accredited processing system in progress

Learning from Sydney Olympics included

IT and security platforms have been designed

Barcode and Smartcard technology

Accreditation


Health medical and disaster management dm

Led by Department of Health

Must ensure that normal service levels of the city continue for

residents and citizens

Additional measures put in place for

Environmental health

All venues, hotels and restaurants

Level 1 and 2 hotels underway

Emergency services

VIP medical services

Port health protocols

Business plan submitted to JOWSCO Board

Public and private sector partnerships

Health, Medical and Disaster Management (DM)


Security

Integrated Business Plan

Crime Prevention

Visitors Education Campaign

Public Order

Intelligence

VIP Protection

Island Sites

Motorcades

Close Protection

Static Protection

Site Commanders to be appointed end September 2001,

for Level 1 and 2 hotels

Security


Protocol

Embassy briefing schedule for October 2001

Presidential Guest House

In conjunction with Department of Foreign Affairs and the Department of Environment and Tourism

Quarterly updates planned to September 2002

5 000 Hospitality and Protocol Liaison Officers

Protocol


Transport

Arup Transport Planning

Traffic Management Plan

Signalling, Signage and Upgrades

A dedicated ‘mass transport’ system has been designed

Each Zone has a transport hub

There will be a Central Transport Interchange

Five Transport Grids

Heads of State / Government

Arrivals and Departures

Zone 1 shuttle system

Mass transport for Zones 2 – 10

Special events and initiatives

Transport


Transport1

Transport hubs in the 10 Zones

Hub and spoke system within each Zone

Dedicated transport grid for Zone 1

Scheduled coach services in Zones 2 – 9 (outside Zone 1) to

Gallagher Estate and other highlighted venues

Central Transport Interchange will be created

Links all Zone hubs

Park and ride

Transport


Some transport considerations

Freight and courier transport

Exhibitions

Dignitaries

VVIP delegates

Spouses

Private hired vehicles

Discussions underway with South Africa Vehicle Rental

and Leasing Association (SAVRALA) in respect of embassy vehicles

5 000 cars secured

Some Transport Considerations


Environmental guidelines for transport

Minimise the use of energy from non-renewable resources

Minimise the use of private vehicles

Minimise emissions of toxic pollution

Protect soil and sediments within transport areas

Be sensitive to the social impact on the people of the City

Environmental Guidelines for Transport


Venues

VIP Security in process of security checking

Venue configuration in process

Sandton Convention Centre

United Nations Precinct

Gallagher Estate

Civil Society Indaba

The Hilton

Business

The Crowne Plaza

Local Government

Venues


Special events

Johannesburg Stadium

NASREC

The Dome

The Castle

The Global Village

Special Events


Media at the summit

Projected Media attendees – 3 000

1 000 Summit accredited

1 500 NGO Sector Journalists

400 South African and South African based Foreign

Correspondence Media

Legacy Project

100 Developing Journalists

Media at the Summit


Media logistics

South African Broadcasting Corporation host broadcaster at

Sandton Convention Centre

Media packages to be designed

Media in dedicated media-only hotels

Services provided

Satellite media centres

24 hour information service

Photo developing and satellite links

Investigating pilot City newswire service

Radio and web

Investigating Summit Radio via community licence

Media Logistics


Current action

Closure of Gauteng schools

Measures to ensure proper processes of consultation with key stakeholders

Ongoing communications strategy

Audit of restaurants, conference centres and shopping complexes

Planning for Volunteer Corp Business Plan in progress

Airline capacity discussions

Transport needs assessment

City of Johannesburg business plans

Task force business plans

Current Action


Jowsco environmental policy

JOWSCO is committed to the principles of Ecologically Sustainable Development (ESD), in particular the conservation of energy, water, species and natural resources and the control of pollution and waste.

In providing, to time and budget, specific venues, public infrastructure, public and private transport, accommodation, recreational facilities, marketing materials and special events for the WSSD 2002, JOWSCO’s commitment is to:

Protect and enhance remnant natural ecosystems at all venues, sites and facilities and encourage the reuse of temporary and portable facilities by local communities post-Summit

Encourage the use of recycled materials and reduce waste generation, specifically in packaging, marketing and catering materials

JOWSCO Environmental Policy


Jowsco environmental policy1

Minimise the demand for potable water from the City of Johannesburg’s mains supply

Minimise the use of energy from non-renewable sources and minimise the use of private vehicles

Preserve areas for future generations and seek to integrate existing open spaces with other public use areas through landscaping and greening initiatives

Minimise the use of ozone depleting substances

Minimise the use of materials which deplete natural resources or create toxic pollution

JOWSCO Environmental Policy


Jowsco environmental policy2

Minimise the impacts of noise and night lighting on

environmental conservation and neighbouring residential areas

Minimise impacts on air quality

Protect soil and sediments within areas fro which JOWSCO

is responsible

Be sensitive to the social impact of the Summit on the people of the

City of Johannesburg and their heritage and help raise public

environmental awareness

JOWSCO Environmental Policy


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