Learning Path: Let’s Get Started With Online Rooms!

1. Learning Path: • Let’s Get Started With Online Rooms! Click the right arrow button above to move to the next slide

2. Learning path: online rooms Overview WELCOME TO COLLABORATE! So far on this Learning Path, you have created a new online room, entered the online room, and loaded this presentation into the online room. Now that we’re in our online room, we will review the basic functionalities of Collaborate that are available to participants and moderators of a session. You can navigate through the slides using the left and right arrow buttons above.

3. Learning Path: Online Rooms Page Explorer In addition to using the left and right arrows, you can use the Page Explorer to scan through the slides and select a specific topic. To access the Page Explorer, select the drop-down menu icon outside the top-right corner of this presentation. From the drop-down menu, select Show Page Explorer. Click the right arrow to get started!

4. Audio Setup Wizard Upon entering a Collaborate Online Room, it is imperative that you set up your microphone and audio using the Audio Setup Wizard. The wizard will prompt you to select the audio input (microphone) and audio output (speakers) you will be using in your session and test the volume of each. Click the small microphone icon on the Audio & Video panel on the top-left of the screen to start the Audio Setup Wizard. Tip: To avoid audio playback, use a headset or headphones instead of your device’s speakers for audio output.

5. Learning path: online rooms Audio & Video Click to turn on/off your microphone. Adjust the volume of your microphone using Adjust the volume of your speakers using Preview your video feed before transmitting it by clicking Click to turn on/off your video feed. Collaborate can support up to a maximum of 6 video feeds simultaneously. Tip: If you are experiencing delays or have a slower internet connection, try turning off your video feed. This function uses a lot of bandwidth.

6. Learning path: online rooms Participants Panel This is where you will see all of the people in the Collaborate Online Room, as well as the role they play in the room (Participant vs Moderator). Test out the following commands by clicking the icons on the panel: Show emotion to the other participants, including understanding, confusion, approval, disapproval, faster, and slower. Show other participants you have stepped away from the session. Raise your hand to get the attention of a moderator, or a moderator may request you raise your hand in different situations (to ask/answer a question, etc.) Respond to a poll question asked by a moderator (see Polling under the Online Rooms tab on the Teaching With Technology Portal).

7. Permissions As a moderator, you have the ability to grant and revoke access to certain features of a Collaborate Online Room to participants. Audio Permission: ability to use microphone during a session Video Permission: ability to transmit video feed during a session Chat Permission: ability to message the main room and other participants Whiteboard Permission: ability to edit the Whiteboard Application Sharing Permission: ability to share an application on their device Web Tour Permission: ability to lead a web tour

8. Learning path: online rooms Permissions You can alter the permissions of participants on the Participants Panel. Try altering the permissions of all participants in the room by clicking on the various permission icons next to Main Room. Try altering the permissions of a single participant by hovering your mouse over a specific name on the Participants Panel (in this case, your own name), and clicking on the various permission icons which appear next to their name. In this example, video, whiteboard, application sharing, and web tour permissions are turned off for all participants, but the moderator has granted web tour permission to just the Demo Student.

9. Learning path: online rooms Chat • Your different chats are visible as tabs at the bottom of the Chat Panel. • You can send a message to the room which can be seen by all participants and moderators using the Room tab. • You can send a message to an individual which can only be seen by that person AND the moderators by clicking right-clicking the person’s name on the Participant Panel and selecting Send a Private Chat. • As a moderator, you can send a message to all other moderators using the Moderators tab. Note: Even when Chat Permission is turned off for participants, they can still message the moderators by entering a message like usual.

10. Whiteboard Using the Whiteboard Tool, participants are able to collaborate on a single page, just like they were working on a problem on a whiteboard together in person. To open the Whiteboard, select the Whiteboard Tool icon outside the top-left corner of this presentation. This presentation has already been loaded onto the Whiteboard. The Whiteboard Toolbar to the left contains all of the tools available for participants to edit the Whiteboard. Try editing this page using the various tools available in the toolbar. When you’ve tried them all, click Clear Page beneath the Whiteboard Tool icon and continue to the next page.

11. Learning path: online rooms Whiteboard Start a new Whiteboard page by clicking New Page. Delete your current Whiteboard page by clicking Delete Page. You can navigate through your Whiteboard pages the same way you have been navigating through these slides, using the left and right arrows and the Page Explorer. Try adding a new page and editing the page with the Whiteboard Toolbar. When you are done, delete the page to continue the Learning Path.

12. Application Sharing Using the Application Sharing Tool, participants are able to view and control an application from one participant’s device on all the participants’ screens. To open Application Sharing, select the Application Sharing Tool icon outside the left corner of this presentation. Then select which open application you would like to share, or choose to share your entire desktop, and click Share. Try sharing an application. When you are done, click Tools, and from the Application Sharing drop-down menu, select Stop Sharing. Then click the Whiteboard Tool icon to return to the Learning Path.

13. Learning path: online rooms Application Sharing • In addition to allowing other participants to view your open application, you may also grant them Cursor Control so that they may navigate and edit the application as they wish. • To grant/revoke cursor control to a participant: • Right-click that participant’s name on the Participants Panel. • Select Give/Take Away Control of Shared Applications. • When another participant begins Application Sharing, the application being shared will take over your main work area. • To request cursor control: • Click Request Cursor Control, which will appear underneath the Application Sharing Tool icon when another participant is sharing.

14. Web Tour Using the Web Tour Tool, participants can view the same webpage together inside the Collaborate Online Room, while each retaining the ability to navigate the page (each participant has cursor control). To open Web Tour, select the Web Tour Tool icon outside the left corner of this presentation. Then enter the website you wish to attend and press enter. Try beginning a Web Tour. When you are finished, click the Whiteboard Tool icon to return to the Learning Path.

15. Learning path: online Rooms Web Tour The Follow Me icon located beside the web address will automatically be checked for the participant who begins a Web Tour. The participant with the Follow Me icon checked is leading the tour, and all other participants are automatically directed to whichever site the leader enters. All participants have the option to be the leader, but only one can be at a time.

16. Learning path: online rooms Record Moderators have the ability to record a session to be viewed later by all participants of the session. A recorded session captures all voice, video, chat, whiteboard work, application sharing, and web touring. Click to begin recording your session. When recording, a red dot will appear To stop recording, simply click this button again.

17. End of the Learning Path! • For information on more advanced capabilities of Collaborate Online Rooms, including: • Breakout Rooms • Polling • Saving Whiteboard Pages • Quizzes • Accessing Recorded Sessions • Please visit the Online Rooms tab of the Teaching • With Technology Portal: • https://ltsa.sheridancollege.ca/learning-technology-portal/collaboration/online-rooms/