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Operating Budget Overview. Presented to the Tuition and Fee Committee November 13, 2009. UTSA Operating Budget Overview AGENDA. Fund Sources State / Designated / Auxiliary / Restricted Where the Money Comes From and Where the Money Goes State Funds - Educational & General

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Operating Budget Overview

Presented to the Tuition and Fee Committee

November 13, 2009


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UTSA Operating Budget OverviewAGENDA

  • Fund Sources

    • State / Designated / Auxiliary / Restricted

  • Where the Money Comes From and Where the Money Goes

  • State Funds - Educational & General

    • Discretionary vs. Non-Discretionary

  • State Revenue and Tuition Trends

  • Other Revenues - Designated, Auxiliary, Restricted

    • Discretionary vs. Non-Discretionary Funds

  • Designated Tuition Uses


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Fund SourcesFiscal Year 2010

State Funds ($178.9 M)

State Appropriations: Formula Funding, Special Items, Benefits

THECB Transfers: TX Pub Ed Grant (TPEG), Work-study, etc.

Statutory Tuition and Certain Lab Fees

Designated Funds ($151.3 M)

Designated Tuition, Mandatory, Course & Incidental Fees

Indirect Cost Recovery: Facilities & Administrative Overhead

Auxiliary Enterprise Funds ($50.6 M)

Housing, Parking, Athletics, Bookstore,

University Center, Food Services

Restricted Funds ($86.7 M)

GiftsSponsored Programs – Grants/ContractsFederal Financial Aid

State Funds

Also referred to as E&G: Educational & General budgets

$34.6 Mil

Designated Funds

Also referred to as Institutional funds

Auxiliary Funds

Must be 100% Self-Support;

no subsidies from other funds


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Where the Money Comes FromFiscal Year 2010

Revenue Sources $467.4 Million


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Where the Money GoesFiscal Year 2010 (By Expense)

Operating Expenses $467.4 Million


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State Funds Educational & General (E&G)

(In thousands)


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State Funds - Statutory Tuition

Rates established by Texas Education Code 54.051($50/SCH since Fall 2005 for resident undergraduate students)

Same rate for all UT institutions

Graduate students pay 2 times undergraduate rate, referred to as Graduate Incremental Tuition

(Rate has remained at $100/SCH since Fall 2005)

Non-resident students pay rates equal to the average non-resident tuition at the 5 most populous U.S. states Rates are determined by The Higher Education Coordinating Board (THECB) and listed under Texas Ed Code §54.051(d). The current non-resident student rate is $331/SCH for UG and $662/SCH for GR.

Statutory Tuition is a revenue source for the Instructional & Operation (I/O) Formula, an amount estimated in the General Appropriations Act

The Institution bears the impact of any over or under collection of budgeted revenue – worse for campuses who lose enrollment



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State Appropriations and Total Revenues

*net of adjustments for comparison to Annual Financial Report




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Other Revenues

(In thousands)


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Designated Funds - Designated Tuition

In 2003, the legislature ‘deregulated’ designated

tuition rates to counteract declining state revenue.

Rates are set by the Board of Regents

FY 08 = $101/SCH FY09 = $110/SCH FY10 = $120.85

Very important revenue stream

Only discretionary source of new revenue in the 2nd year of the biennium to fund merit, mandatory cost increases, new faculty, strategic initiatives, etc.


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Designated Tuition UsesBudget 2010

(in millions)


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Your Tuition Dollars at WorkInstruction & Academic Support

Expenditures for salaries, wages, and all other costs related to those engaged in the teaching function including the operating costs of instructional departments. This would include the salaries of faculty, teaching assistants, lecturers and teaching equipment. Library materials and related salaries are also included.

Budget 2010 funding $20.7 M from Designated Tuition

$16.9 M – Faculty Salaries

$3.1 M – Departmental Operating Costs (office furniture, computers, printers, office supplies, equipment, travel, etc.)

$0.6 M – Teaching Assistants

$0.1 M – Special Items (TEX-Prep, Water Research Center)


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Your Tuition Dollars at Work

163 new faculty FTE’s added over five years

14% increase from Fall 2005 to Fall 2009

36 new budgeted faculty FTE’s for Fiscal Year 2010


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Your Tuition Dollars at Work

163 new faculty FTE’s added over five years

Student Faculty ratio has improved 6% over the last five years

# of FTE students per faculty member


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Expenditures for central activities concerned with administration and long-range planning for the entire institution. Expenditures related to:

Executive direction, planning, programming, and legal operations

Activities to maintain relations with the community, alumni, or other constituents; development and fund raising

Fiscal operations (accounting office, financial services, budget office)

Activities related to general administrative operations and services (human resources office, purchasing office, etc)

Budget 2010 funding $15.0 M from Designated Tuition

$11.1 M – Salaries, Wages, and Benefit Expenditures

$3.9 M – Departmental Operating costs

Your Tuition Dollars at WorkInstitutional Support


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Expenditures for offices of admissions and of the registrar and activities with the primary purpose of contributing to students’ emotional and physical well-being and intellectual, cultural, and social development outside the context of the formal instruction program.

Budget 2010 funding $3.7 M from Designated Tuition

$2.7 M – Salaries, Wages, and Benefits

$1 M – Departmental Operating costs

Your Tuition Dollars at WorkStudent Services


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Expenditures of current operating funds for the operation and maintenance of the physical plant. This includes all expenditures for operations established to provide services and maintenance related to grounds and facilities. Also included are utilities, fire protection, property insurance, and similar items.

Campus Police

Environmental Health & Safety

Facilities

Budget 2010 funding $14.8 M from Designated Tuition

$8.2 M – Utilities

$1.3 M – University Leases

$2.0 M – Salaries, Wages, and Benefits

$1.3 M – Misc Projects including fire safety, chemical/radiation waste, environmental testing, and property insurance

$1.9 M – Departmental Operating costs

Your Tuition Dollars at WorkOperation & Maintenance of Plant


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Debt Service – Interest and principal payments from borrowed funds for Capital Projects approved by the Board of Regents such as construction of a building or renovation of existing facilities.

Capital Outlay – acquisition of a long-lived assets

Budget 2010 funding $10.4 M from Designated Tuition

$2.5 M – Renovation Projects (classroom, lab, and restroom renovations, network upgrades, etc.)

$3.0 M – Building and facilities repairs (Deferred Maintenance)

$1.6 M – Miscellaneous Projects

$3.3 M – Debt Service

Your Tuition Dollars at WorkDebt Service & Capital Outlay


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What debt does Designated Tuition pay for? borrowed funds for Capital Projects approved by the Board of Regents such as construction of a building or renovation of existing facilities.

Downtown Building Phase II

Downtown Campus Cladding Repairs

Monterey Building Acquisition

Thermal Energy Plant No. 2/Garage

Campus Roadway & Parking Improvements

Your Tuition Dollars at WorkDebt Service & Capital Outlay


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What the state requires (need based programs): borrowed funds for Capital Projects approved by the Board of Regents such as construction of a building or renovation of existing facilities.

Scholarships - $6.1 M

Work-study Programs - $1.2 M

B-on-Time Program - $2.2 M

Total – $9.5 M

Other programs funded by Designated Tuition:

Scholarships - $0.6 M

Fellowships - $2.3 M

Incentive Programs - $0.4 M

TX Tomorrow Fund & Interest Free Loan/Forgiveness Program - $0.8 M

Total – $4.1 M

Your Tuition Dollars at WorkFinancial Aid Programs - $13.7 M


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Your Tuition Dollars at Work borrowed funds for Capital Projects approved by the Board of Regents such as construction of a building or renovation of existing facilities.Budget 2010 Recap

(in millions)


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Any Questions? borrowed funds for Capital Projects approved by the Board of Regents such as construction of a building or renovation of existing facilities.


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