E pay payroll system
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e-pay payroll system. What is e-pay. A Payroll written specifically for Gibraltar Meets all regulatory requirements No investment required in software Runs on a standard PC with an internet connection Internet connection can be dial up or broadband to the local ISP

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e-pay payroll system

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E pay payroll system

e-pay payroll system


What is e pay

What is e-pay

  • A Payroll written specifically for Gibraltar

  • Meets all regulatory requirements

  • No investment required in software

  • Runs on a standard PC with an internet connection

  • Internet connection can be dial up or broadband to the local ISP

  • No software installation on PC

  • No technical knowledge required


Costs

Costs

  • No software charge

  • No maintenance charges

  • No hardware costs

  • Fixed charging structure based on the number of employees in a company

  • Provides simple budgeting for this important company activity


Accessibility

Accessibility

  • Accessibility from any PC that has an internet connection

  • Uses industry standard virtual private networking

  • Written for W3C browsers

  • 24 hours per day availability, 7 days per week


Security

Security

  • Hosted on one of the most advanced and latest IBM e-server machines

  • No virus contamination even if the machine accessing it does have a virus

  • Server security meets US Defense Department Standard

  • Is NOT written on a windows based platform

  • VPN access using standard encryption algorithm

  • Users cannot access core application systems only their individual area

  • User may change access password if considered compromised

  • Automatic backup security


First time operation

First time Operation

  • Two secure log-ons to identify the user

  • Set up company detail including

    • Name and Address

    • Employer Reference

    • Payment details

    • Overtime parameters

    • Payroll processing type

    • Standard Allowances and Deductions

  • Enter individual employee details (conversion from existing system can be provided)

    • Name and address

    • Salary details

    • Tax reference and code

    • Social Insurance Code

    • Start Date

    • Date of Birth, Nationality, Gender


Processing

Processing

  • Start monthly/weekly process

  • Weekly hours defaulted in from individual employee records

  • Enter variable payment information e.g. overtime, allowances and deductions

  • Advance payments can be made at anytime

  • Complete run and update records

  • Review and print reports and payslips

  • Payslips printed on standard A4 no additional stationery required

  • Standard reports provided

    • Basic Pay

    • Overtime

    • Allowances

    • Deductions

    • Income Tax

    • Social Insurance


Recoverability

Recoverability

  • Previous runs can be reversed and removed from the system, if update is done in error

  • Ability to make one off payments to correct any omissions

  • Reports and payslips can be reprinted at any time. There is currently no timescale for removal


Income tax social insurance

Income Tax/Social Insurance

  • All reporting requirements for Income Tax and Social Insurance provided at period end

  • Payment reconciliation


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