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Fiscal Resources 2013-2014 . Central Intermediate Unit #10. Fiscal Topics. IDEA Funding 611 (School Age) 619 (Kindergarten Age or Kindergarten Eligible) Maintenance of Effort Coordinated Early Intervening Services Extended School Year K-Eligible Invoicing Multi-District Transportation

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fiscal resources 2013 2014

Fiscal Resources2013-2014

Central Intermediate Unit #10

fiscal topics
Fiscal Topics
  • IDEA Funding
    • 611 (School Age)
    • 619 (Kindergarten Age or Kindergarten Eligible)
  • Maintenance of Effort
  • Coordinated Early Intervening Services
  • Extended School Year
  • K-Eligible Invoicing
  • Multi-District
  • Transportation
  • Apartment
  • Psychiatric Assessments
  • Access
  • Fee for Service Trainings
611 idea budgets
611 IDEA Budgets
  • Notice of Adoption of Policies and Procedures
    • Must be signed in blue ink by school district superintendent or charter school CEO
    • Submitted with the CIUs IDEA Budget in June
    • If attending the Superintendent’s Meeting in April, I will have them sign
    • If not – emailed out and cc’d to the special education director
idea budgets
IDEA Budgets
  • Emailed in July or August, as soon as the school age allocation is final
  • Memo emailed to business managers and special education directors
  • A copy of the agreement, signed by superintendent or CEO, with the budget must be sent back to the CIU
using idea funds
Using IDEA Funds
  • If staff are billing for ACCESS – you should use state or local funds, NOT IDEA funds.
  • Staff funded with federal funds should maintain time and effort logs
    • Time and Effort Example
  • Staff funded with federal funds should sign a disclosure statement
    • Disclosure Sign-off
619 funds
619 Funds
  • Similar agreement and budget as 611
  • These funds are for 5 year children in kindergarten or kindergarten age eligible children remaining in early intervention
  • Relatively small amounts of funds

$0.00 - $7,000.00

slide9
MoE

Maintenance of Effort

  • LEAs must maintain the state and local funding levels for the education of students with disabilities from one year to the next
exceptions for moe
Exceptions for MoE
  • Voluntary departure of special education or related services personnel
    • Retirement – yes
    • Furlough – no
  • Decrease in enrollment of children with disabilities
  • Termination of costly expenditures for long term purchases
exceptions for moe cont
Exceptions for MoEcont
  • Termination of exceptionally costly obligation to a particular child with a disability:
    • Student has moved
    • Student has graduated
    • Student no longer needs the program
moe adjustments
MoE Adjustments
  • If the LEAs IDEA 611 funds exceed the amount from the previous fiscal year, the LEA may reduce the level of expenditures otherwise required for MoE – by not more than 50% of the amount of excess
    • Receives an increase in 611
    • “Meets Requirements” under sec 616 determinations
    • Has not had action taken against it by the SEA under section 616
    • Has not had responsibility for providing FAPE taken from it by the SEA
    • Has not been found by the SEA to have significant disproportionality under 34 CFR 300.646
coordinated early intervening services and table 8
Coordinated Early Intervening Services and Table 8
  • LEAs may be required to use CEIS funds when the state identifies significant disproportionality based on race or ethnicity with respect to:
      • The identification of children with disabilities
      • The identification of children in specific disability categories
      • The placement of children with disabilities in particular education settings
      • The taking of disciplinary actions
voluntary use of ceis funds
Voluntary use of CEIS funds
  • LEAs may use up to 15% of IDEA Part B funds to develop and provide CEIS for students who are currently not identified as needing special education
      • Professional development
      • Behavioral and Educational evaluations to determine supports needed in regular education
      • Funds may not be used for evaluations for use in determining eligibility for special education
slide15
CEIS
  • Information must be provided to your IU before July 1st of the grant year
      • Will not provide CEIS
      • Will provide CEIS
        • Projected number of students participating
        • Additional reporting requirements
extended school year
Extended School Year

If contracting with the CIU #10 for ESY teacher, itinerant staff or transportation:

District Special Education Director or district designee completes:

  • Spreadsheet for all students receiving ESY, including related service personnel information.
  • Transportation form for all ESY students requiring transportation.
  • Employee profile sheet for all district staff contracted by IU (do not complete for IU staff contracted by district).
  • If ESY teacher differs from student’s regular teacher, IEP team (sending teacher) is responsible for communicating student’s IEP program to ESY teacher.
extended school year1
Extended School Year
  • Any changes affecting teacher hours, teacher or para substitutes, transportation, etc. must be submitted to the IU ASAP to maintain accurated and updated invoicing
  • School district administrators must sign all time sheets (including IU related services) in order for personnel to be paid
extended school year2
Extended School Year
  • Billing for ESY services for June is completed by August
  • Billing for ESY services for July and August is completed by October or November
  • Billing is delayed when staff turn in time sheets and mileage late.
kindergarten age eligible invoicing
Kindergarten Age Eligible Invoicing
  • Parents have the ability to withhold children from kindergarten for one year
  • If students are in the EI program, the services become the responsibility of the school district
  • The IU provides the service, but invoices the district of residence for the cost of the service
  • K Eligible Billing Explanation
multi district budget
Multi-District Budget

Multi District Summary

Multi District Example

transportation
Transportation
  • Districts are responsible for the transportation of their students
  • If needed, districts can request that the CIU #10 provided transportation for students
  • Transportation includes:
    • Travel to and from and between schools
    • Specialized equipment
    • Travel to and from community based sites for the purpose of instruction and work experience
    • Contact: Carol Owens 342-0884 ext 3041
transportation1
Transportation
  • Transportation Request
  • Community Based Instruction Form
apartment project
Apartment Project
  • Cost of rent and utilities are shared by the participating districts
  • Last year’s cost per LEA: $1,046.00
  • Apartment Procedures
psychiatric evaluations
Psychiatric Evaluations
  • The Central Intermediate Unit Contracts with Sunpointe Health to provide four (4) psychiatric evaluations per month
  • Districts may schedule an appointment on the second Tuesday of each month through the CIU website: http://www.ciu10.org/Page/976
  • Districts will be billed $400 per appointment + 6% service charge
access
Access
  • Billing for IU services:
    • It is important for the home district to obtain the following information and provide a copy to the IU:
      • Physician’s Authorization Form
      • Parent Permission
      • Current IEP

If the IU has to obtain physician’s authorization, the district will be billed the physician’s fee

access1
Access
  • The IU checks caseloads in Darts to ensure all students are checked for MA eligibility
  • The IU uploads OT, PT, Speech, Hearing and Vision logs from Darts into the Easy Trac system.
  • The IU will use new reports from PCG to determine monies that LEAs will receive (after 7.5% administrative fee)
requesting access funds
Requesting Access Funds

District Request for CIU #10 Access Funds

Expenditure Samples and Funds Request Form

access2
Access

Services Date Submitted Report

Services Date Paid Report

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