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Reform Solutions for Education. Reform Your Business Platform. 2. The Concerns of Educational Organizations:. Availability and accessibility of student information Effective communication with students, parents, and staff Accuracy of test grading and reporting Controlling document costs

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Reform Solutions for Education

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Reform Solutions for Education


Reform Your Business Platform

2


The Concerns of Educational Organizations:

  • Availability and accessibility of student information

  • Effective communication with students, parents, and staff

  • Accuracy of test grading and reporting

  • Controlling document costs

  • Security and Compliance Regulations


How Reform PDC Can Help

  • Test Grading & Reporting - OMR BubbleSheet – Scantron Replacement

  • Monitor and control print activities

  • Automatic form distribution

  • Easy management of documents requiring notes or signatures

  • Seamless integration with information management systems

  • Simplified printing

  • Form and process management

  • Increased security

  • Transparent document approval processes


Automatic Test Grading & Reporting

  • Print customized test bubble sheets populated with student information from the Ricoh MFP

  • Once completed tests are scanned, they are graded automatically.

  • Detailed grade reports are printed to the MFP, allowing teachers to analyze results and monitor student progress.

  • Integrates with electronic grade book applications


Sample BubbleSheet


The BubbleSheet Process: Automatic Distribution

  • All printed forms are tagged with a barcodes, associated with form data

  • Upon scanning, the document is automatically routed by using the document information tied to the barcode

SCAN


Answer Sheet


Exam Sheets


Graded Exams


Test Report


Benefits of Test Grading Solution

  • Simple, easy to use interface

  • Requires little training

  • Increases utilization of electronic grade books

  • Testing uniformity between schools, districts or grade levels

  • Simplified reporting by grade level, school and district


Monitor and Control Print Activities

Reform Tracker

  • Monitor and control the print activity of students and staff

  • Generate detailed document activity and cost reports.

  • Recapture document costs by charging for print jobs or copies made in school libraries or computer labs.

  • Allows organizations to significantly reduce costs and environmental impact.


Tracking Options

  • Reform Tracker Host – Monitors output creation on the HOST / LOB System

  • ReformTracker WS – Monitors usage per Workstation

  • ReformTracker PS – Monitors usage on the network Print Server

  • ReformTracker MFP – Monitors usage on the MFP


Example User & Device Reports


Accounting Options

Active Module – Reduce Expenses

  • Establish rules for user and device use

  • Limit the number of pages allowed per user, restrict color use, block and allow machine use for particular jobs, and more

  • Employ least cost routing - redirects prints to the most efficient device for the job

  • Reduces costs and environmental impact


Effortless Form Management

Reform

  • Difficult for administrative staff to manage high volumes of product paperwork.

  • Using pre-printed forms is costly and requires frequent maintenance.

  • Distributing forms manually is inefficient and unreliable.

  • Reform streamlines form management by automating forms creation, distribution, and archiving.

  • Reform can generate admissions, registration, financial aid and application forms, as well as student records, transcripts, invoices, and more


Reform – Form Management Solution

Before

After

PRINT

Form Management Solution Workflow

  • An invoice is printed from the user’s host application.

  • A copy of the invoice is automatically distributed to the student, the accounting dept, and the electronic archive system.

E-MAIL

FAX

ARCHIVE

PRINT


Easy Management of Documents Requiring Notes or Signatures

TagDoc

  • Tag Doc tags forms requiring notes or signatures with a barcode.

  • Barcode is associated with information on the document – student name, ID, teacher name, etc.

  • Upon scanning, the barcode is recognized and the document is archived or routed for further processing.


Reform – Tag Doc Solution

SCAN

Tag Doc Solution Workflow

  • Print form with Tag Doc barcode.

  • Student or parent signs form.

  • Form is scanned and archived and indexed with other related files.

Archive System

Tag Doc Barcode

Customer Signature

John Smith


Reform – Tag Doc Solution

SCAN

Tag Doc Solution Workflow

  • Print form with Tag Doc barcode.

  • Student or parent signs test.

  • Test is scanned and archived and indexed with other related files.

Archive System

Student / Parent Signature

Tag Doc Barcode

John Smith


Seamless Integration with Information Management Systems

Modular Object Scanning Technology (MOST)

  • Seamlessly integrate paper based and electronic workflows with MOST.

  • Integrates with major archive systems, enterprise fax systems, billing systems, for on-demand access to information.

  • Documents can be scanned and delivered to the appropriate destinations.

  • Students can log-in using their student ID and card authentication system for enhanced security.

  • School can integrate with school analytics software


Reform – MOST Solution

SCAN

MOST Scanning SolutionWorkflow

  • Paper is loaded into document feeder

  • User selects function (Email, fax, archive, form filler, print, etc.)

  • User enters information

  • Select Process – jobs are processed and sent

E-MAIL

FAX

ARCHIVE


Form Management

  • Access and fill in forms, on-demand, right from the Ricoh MFP control panel.

  • Forms are stored in one central location, guaranteeing that the same forms are being used company-wide

  • Lookup client information and use it to automatically fill in the form fields. Details can also be entered manually.


Security & Authentication

  • MOST communicates real time with LDAP and Active Directory servers to authorize users.

  • Based on users login:

    • MFP usage can be tracked

    • MOST Features & Functions can be restricted

      Card authentication

  • Allow companies to leverage their exiting cards

  • No IT support required

    • Users easily maintain their own passwords


Secure Printing

PrintToMe

  • Documents can be printed and released at any network connected MFP.

  • Scanned images can be printed to other MFPs on the network.

  • Supports unlimited number of devices and users.

  • Documents use encryption, chunking and checksum to insure document delivery.

PRINT

Access from any network MFP


Print To Me Mobile

  • “Cloud” based Printing

  • User sends print job as attachment to predefined company Email address

    PrintToMe@<NameOfCompany.com>

  • Reform polls Email Inbox and sends confirmation Email to sender with unique PID code.

  • User releases print job from ANY device with information received


Transparent Document Approval Processes

Document Authority Control (DAC)

  • Internal paperwork, applications, financial documentation, enrollment forms, etc. may need to be reviewed by various individuals in the organization.

  • Document Authority Control (DAC) automates document approval processes.

  • Documents can be viewed, approved, or revised, and then automatically sent to the next recipient.


Document Authority Control

  • Provides administration control over critical document processes.

  • Allows companies to review, authorize or collaborate on important documents.

  • Organizations can supervise and regulate the progress of vital document procedures

  • Enables control over financial transactions, legal communications, operations, and more.


Reform – DAC Solution

DAC Document Approval Workflow

  • DAC notifies user of awaiting document

  • User views and approves document from the DAC web interface

  • Document continues to the next approver

  • Fully approved documents is distributed

E-MAIL

ARCHIVE

FAX


CALL TO ACTION

  • RICOH Connects

    • www.ricohconnects.com

      • Under Resources:

        • Brochures, presentations, Success Stories, Quicktour & Quick Reference Overview

  • FabSoft’s RICOH Partner Portal

    • http://www.fabsoft.com/Ricoh102102.html

  • FabSoft Training Classes, Videos, Support

    • http://www.fabsoft.com/training/class.shtml

  • FabSoft Hosted MOST

    • http://www.fabsoft.com/Products/MOST/MOST_Cloud.html

  • [email protected] - (973) 767)2100 x725


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