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Reform Solutions for Education. Reform Your Business Platform. 2. The Concerns of Educational Organizations:. Availability and accessibility of student information Effective communication with students, parents, and staff Accuracy of test grading and reporting Controlling document costs

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Presentation Transcript
the concerns of educational organizations
The Concerns of Educational Organizations:
  • Availability and accessibility of student information
  • Effective communication with students, parents, and staff
  • Accuracy of test grading and reporting
  • Controlling document costs
  • Security and Compliance Regulations
how reform pdc can help
How Reform PDC Can Help
  • Test Grading & Reporting - OMR BubbleSheet – Scantron Replacement
  • Monitor and control print activities
  • Automatic form distribution
  • Easy management of documents requiring notes or signatures
  • Seamless integration with information management systems
  • Simplified printing
  • Form and process management
  • Increased security
  • Transparent document approval processes
automatic test grading reporting
Automatic Test Grading & Reporting
  • Print customized test bubble sheets populated with student information from the Ricoh MFP
  • Once completed tests are scanned, they are graded automatically.
  • Detailed grade reports are printed to the MFP, allowing teachers to analyze results and monitor student progress.
  • Integrates with electronic grade book applications
the bubblesheet process automatic distribution
The BubbleSheet Process: Automatic Distribution
  • All printed forms are tagged with a barcodes, associated with form data
  • Upon scanning, the document is automatically routed by using the document information tied to the barcode

SCAN

benefits of test grading solution
Benefits of Test Grading Solution
  • Simple, easy to use interface
  • Requires little training
  • Increases utilization of electronic grade books
  • Testing uniformity between schools, districts or grade levels
  • Simplified reporting by grade level, school and district
monitor and control print activities
Monitor and Control Print Activities

Reform Tracker

  • Monitor and control the print activity of students and staff
  • Generate detailed document activity and cost reports.
  • Recapture document costs by charging for print jobs or copies made in school libraries or computer labs.
  • Allows organizations to significantly reduce costs and environmental impact.
tracking options
Tracking Options
  • Reform Tracker Host – Monitors output creation on the HOST / LOB System
  • ReformTracker WS – Monitors usage per Workstation
  • ReformTracker PS – Monitors usage on the network Print Server
  • ReformTracker MFP – Monitors usage on the MFP
accounting options
Accounting Options

Active Module – Reduce Expenses

  • Establish rules for user and device use
  • Limit the number of pages allowed per user, restrict color use, block and allow machine use for particular jobs, and more
  • Employ least cost routing - redirects prints to the most efficient device for the job
  • Reduces costs and environmental impact
effortless form management
Effortless Form Management

Reform

  • Difficult for administrative staff to manage high volumes of product paperwork.
  • Using pre-printed forms is costly and requires frequent maintenance.
  • Distributing forms manually is inefficient and unreliable.
  • Reform streamlines form management by automating forms creation, distribution, and archiving.
  • Reform can generate admissions, registration, financial aid and application forms, as well as student records, transcripts, invoices, and more
reform form management solution
Reform – Form Management Solution

Before

After

PRINT

Form Management Solution Workflow

  • An invoice is printed from the user’s host application.
  • A copy of the invoice is automatically distributed to the student, the accounting dept, and the electronic archive system.

E-MAIL

FAX

ARCHIVE

PRINT

easy management of documents requiring notes or signatures
Easy Management of Documents Requiring Notes or Signatures

TagDoc

  • Tag Doc tags forms requiring notes or signatures with a barcode.
  • Barcode is associated with information on the document – student name, ID, teacher name, etc.
  • Upon scanning, the barcode is recognized and the document is archived or routed for further processing.
reform tag doc solution
Reform – Tag Doc Solution

SCAN

Tag Doc Solution Workflow

  • Print form with Tag Doc barcode.
  • Student or parent signs form.
  • Form is scanned and archived and indexed with other related files.

Archive System

Tag Doc Barcode

Customer Signature

John Smith

reform tag doc solution1
Reform – Tag Doc Solution

SCAN

Tag Doc Solution Workflow

  • Print form with Tag Doc barcode.
  • Student or parent signs test.
  • Test is scanned and archived and indexed with other related files.

Archive System

Student / Parent Signature

Tag Doc Barcode

John Smith

seamless integration with information management systems
Seamless Integration with Information Management Systems

Modular Object Scanning Technology (MOST)

  • Seamlessly integrate paper based and electronic workflows with MOST.
  • Integrates with major archive systems, enterprise fax systems, billing systems, for on-demand access to information.
  • Documents can be scanned and delivered to the appropriate destinations.
  • Students can log-in using their student ID and card authentication system for enhanced security.
  • School can integrate with school analytics software
reform most solution
Reform – MOST Solution

SCAN

MOST Scanning SolutionWorkflow

  • Paper is loaded into document feeder
  • User selects function (Email, fax, archive, form filler, print, etc.)
  • User enters information
  • Select Process – jobs are processed and sent

E-MAIL

FAX

ARCHIVE

form management
Form Management
  • Access and fill in forms, on-demand, right from the Ricoh MFP control panel.
  • Forms are stored in one central location, guaranteeing that the same forms are being used company-wide
  • Lookup client information and use it to automatically fill in the form fields. Details can also be entered manually.
security authentication
Security & Authentication
  • MOST communicates real time with LDAP and Active Directory servers to authorize users.
  • Based on users login:
    • MFP usage can be tracked
    • MOST Features & Functions can be restricted

Card authentication

  • Allow companies to leverage their exiting cards
  • No IT support required
    • Users easily maintain their own passwords
secure printing
Secure Printing

PrintToMe

  • Documents can be printed and released at any network connected MFP.
  • Scanned images can be printed to other MFPs on the network.
  • Supports unlimited number of devices and users.
  • Documents use encryption, chunking and checksum to insure document delivery.

PRINT

Access from any network MFP

print to me mobile
Print To Me Mobile
  • “Cloud” based Printing
  • User sends print job as attachment to predefined company Email address

[email protected]<NameOfCompany.com>

  • Reform polls Email Inbox and sends confirmation Email to sender with unique PID code.
  • User releases print job from ANY device with information received
transparent document approval processes
Transparent Document Approval Processes

Document Authority Control (DAC)

  • Internal paperwork, applications, financial documentation, enrollment forms, etc. may need to be reviewed by various individuals in the organization.
  • Document Authority Control (DAC) automates document approval processes.
  • Documents can be viewed, approved, or revised, and then automatically sent to the next recipient.
document authority control
Document Authority Control
  • Provides administration control over critical document processes.
  • Allows companies to review, authorize or collaborate on important documents.
  • Organizations can supervise and regulate the progress of vital document procedures
  • Enables control over financial transactions, legal communications, operations, and more.
reform dac solution
Reform – DAC Solution

DAC Document Approval Workflow

  • DAC notifies user of awaiting document
  • User views and approves document from the DAC web interface
  • Document continues to the next approver
  • Fully approved documents is distributed

E-MAIL

ARCHIVE

FAX

call to action
CALL TO ACTION
  • RICOH Connects
    • www.ricohconnects.com
      • Under Resources:
        • Brochures, presentations, Success Stories, Quicktour & Quick Reference Overview
  • FabSoft’s RICOH Partner Portal
    • http://www.fabsoft.com/Ricoh102102.html
  • FabSoft Training Classes, Videos, Support
    • http://www.fabsoft.com/training/class.shtml
  • FabSoft Hosted MOST
    • http://www.fabsoft.com/Products/MOST/MOST_Cloud.html
  • [email protected] - (973) 767)2100 x725
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