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Why strategic cost management is essential for your hospital

Why Strategic Cost Management is Essential for Your Hospital

Presentation document

May 15, 2014

CONFIDENTIAL AND PROPRIETARY

Any use of this material without specific permission of McKinsey & Company is strictly prohibited


Why strategic cost management is essential for your hospital

Global, cross industry insights

  • Founded in 1926, 94 offices in 55 countries

  • 20 industry sectors and 7 functional practices

  • Serve 94% of 100 leading global corporations, and 75% of top 100 US companies

  • Depth of provider expertise

    • Over 300 engagements for ~100 providers in past 5 years, e.g.,

      • 7 of the 10 largest U.S. hospital systems

      • 9 leading AMCs and 5 leading children’s hospitals

      • Dozens of independent hospitals and small systems

    • US Health Reform Center founded by former special assistant to President

Breadth across health care chain

  • Serve 9 of the 10 largest managed care firms

  • Governments and health systems in 17 countries and 5 US states

  • 19 of the top 20 global Pharma, biotech, and device companies

  • Foundations, multilaterals, and NGOs in global public health

McKinsey is one of the leading global management consulting firms, with deep experience serving providers and the healthcare industry


Why strategic cost management is essential for your hospital

Objective Health is a specialized group within McKinsey, focused on advanced analytics to help health systems make better decisions and achieve sustainable results

  • Specialized group within McKinsey & Company that uses advisory expertise, advanced analytics, and tools to empower hospitals to improve, survive, and thrive

  • We provide a unique approach utilizing proprietary healthcare analytics, detailed benchmarks, and extensive hospital expertise to quickly identify and seize the right opportunities

  • Hospital-specific tools and services help your organization initiate, track, and sustain long-term results

Global Healthcare Practice

Healthcare Systems & Services


Contents

Contents

  • Why is strategic cost management important?

  • Case study: 500 bed health network


Healthcare cost is trending further upward globally

Global trend in healthcare

<10

Healthcare cost is trending further upward globally

10-15

>15

Share of healthcare costs as part of GDP%1

Country

2008

2015

2020

2025

2030

Korea

5.9

6.7

7.4

8.1

8.9

Hong Kong

6.0

6.8

7.5

8.2

9.0

Spain

7.8

8.9

9.7

10.7

11.7

Italy

8.8

10.0

11.0

12.0

13.2

U.K.

9.3

10.6

11.6

12.7

14.0

Australia

10.5

10.5

13.1

14.4

15.8

Canada

10.8

12.3

13.5

14.8

16.2

Germany

10.8

12.3

13.5

14.8

16.2

France

11.2

12.7

14.0

15.3

16.8

U.S.

16.1

18.3

20.1

22.0

24.2

1 Assumptions: GDP growth of 2% (OECD-Prognosis, 2000-50). Healthcare spending increases 1.9 basis points faster (OECD historical rate)

SOURCES: OECD Policy Implications of the New Economy – 2000-50, 2001; Global Insight WMM, 2000-37; Espicom: World Pharmaceutical Fact Book, 2008; International Monetary Fund; World Economic Outlook Database, October 2009; McKinsey


Why strategic cost management is essential for your hospital

Historical cost growth

Operating expenses have grown consistently in recent years and the pace of growth is expected to continue to outpace inflation

Operating expenses per AA

$ per AA

  • Represents 10% increase over 2008 rates

  • 3.4% higher than inflation over same time period

  • +2% p.a.

  • +4%p.a.

  • +3%p.a.

  • +2%p.a.

  • +1%p.a.

  • 2008

  • 09

  • 10

  • 11

  • 12

  • 2013

Source: Publicly reported provider financials (includes CYH, HCA, HMA, LPNT, THC,UHS); www.usinflationcalculator.com/inflation/current-inflation-rates


Why strategic cost management is essential for your hospital

Payor mix advantage of larger systems

Larger systems tend to have a better payor mix, with a higher percentage of commercially insured patients

Payor mix

Non-government insured patient days as a percent of total patient days, n =1757

  • Larger systems have done a better job of attracting commercially-insured patients

  • A larger proportion of favorable commercial payments results in increased operating margin

0-50

50-100

100-300

300-500

500-1000

1000-1500

1500+

System net revenue ($M)

Source:CMS cost reports; OH analysis, 2009 data


Why strategic cost management is essential for your hospital

Cost performance by size

Larger systems have higher margins despite mediocre cost performance, as they spend less of each dollar of revenue

Cost performance as a percent of net revenue

Administrative and clinical cost as a percent of net revenue1,2

45

Average clinical cost 

Average administrative cost 

40

35

  • Overall cost as a percentage of net revenue decreases as scale increases despite poorer absolute cost performance

30

25

20

15

0-50

50-100

100-300

300-500

500-

000

1000-1500

1500+

System net revenue ($M)

1Included costs are all administrative costs as well as clinical costs attributed to the following departments: adults and pediatrics, radiology, laboratory, operating room, respiratory therapy, emergency, medical supplied and drugs charged to patients, physical therapy, ICU, pharmacy, and ECG. Administrative and clinical costs are NOT wage index- and CMI-adjusted.

2For administrative cost percentage of net revenue, n=1200. For clinical cost percentage of net revenue, n =586, 2009 data

Source:CMS cost reports; OH analysis


As a result larger hospital systems tend to have better margins

Why size is relevant

As a result, larger hospital systems tend to have better margins

Median operating revenue by rating

Median operating margin by rating

USD, Millions

Percent

‘AA’

‘AA’

‘AA−’

‘AA−’

‘A+’

‘A+’

‘A’

‘A’

‘A−’

‘A−’

‘BBB+’

‘BBB+’

‘BBB’

‘BBB’

‘BBB−’

‘BBB−’

Source:Fitch report on non-profit hospitals, 2011; Kaufman & Hall


Why strategic cost management is essential for your hospital

Drivers of performance

Governance and strategy are the two most important factors for assessing a hospital’s continued success

  • Drivers of performance

  • Observed performance

  • High quality management team

    • Stable and experienced

    • Record of predictable and strong performance

  • Competent and experienced board of directors

  • Governance

  • Profitability

3

1

  • Strategy

  • Clearly articulated strategy to succeed in its market, including:

    • Clinical service line strategy

    • Regional/ market strategyPerspectiveon how hospital will participate in new business models/partnerships

    • Physician alignment/ partnership strategy

    • Cost management

  • Liquidity and leverage

4

2


Meanwhile nr aa has been flat and actually declined in over the past few years

Cost vs NR/AA

Meanwhile NR/AA has been flat and actually declined in over the past few years

  • NR/AA

  • Op Ex

Financials per AA

$ per AA

CAGR1

2008–13

  • 0%

  • 2%

  • 2008

  • 09

  • 10

  • 11

  • 12

  • 2013

1 Compound annual growth rate.

Source: Publicly reported provider financials (includes CYH, HCA, HMA, LPNT, THC,UHS); www.usinflationcalculator.com/inflation/current-inflation-rates


Providers are responding in a variety of ways five are particularly common

Providers are responding in a variety of ways – five are particularly common

Focus of case study

  • Enacting broad-ranging cost control programs, including lean operations, back-office cost control & clinical transformation (“Medicare margin” efforts)

1

  • Engaging in a frenetic wave of transactions (M&A) across the for-profit, not-for-profit, and outpatient-focused spectrum

2

  • Continuing to invest heavily in services & specialists with differential reimbursement & margin (leading to “tragedy of the commons” in places)

3

  • Continuing to move towards greater physician alignment through structural options (employment and “employment-like” in strong CPOM1states)

4

  • Considering innovative incentive relationships (e.g., ACO-like or “Clinical Integration”), but cautious of appropriate strategic & business model rationale

5


High degree of experimentation with a variety of new reimbursement and risk sharing models

  • “Payor-led” integrated network

  • Payor-led affiliation or acquisition of health system which seeks full clinical and operational integration to reduce costs, improve member experience, and manage referral volume

  • “Provider-led” integrated network

  • Provider system builds a health-plan, leveraging brand name to drive volume to provider system

  • ACO

  • An organization of health care providers accountable for quality, cost, and overall care; share cost savings if performance metrics are met

  • Episodes of care

  • Covers all aspects of preadmission, inpatient, and follow-up care, including postoperative complications within a set time period for procedures, e.g., hip replacement

  • Patient centered medical home

  • Pay for value

  • Team of physicians and extenders, coordinated by a PCP, coordinate provide high levels of coordinated care; typically tied to P4P contract

  • Payment bonus tied to efficiency metrics (e.g., reduction in ER visits, imaging)

  • “Basic P4P”

  • Payment upside based on performance metrics linked to value creation (e.g. BCSMA Alternative Quality Contract / AQC)

High degree of experimentation with a variety of new reimbursement and risk-sharing models…

  • Select examples

  • Description

  • Full risk

  • Both upside and downside risk

  • Risk sharing

  • Gain sharing

  • Exclusively upside opportunity

  • Incentive payment


Failure typically comes about in one of three areas of a transformation

Failure typically comes about in one of three areas of a transformation….

Business results

  • Failure to sustain

    • No change in day-to-day behaviors

    • Change agents – not the line – leading the change

    • No capability upgrade at the site level

    • Improvements not baked into budgets

  • Failure to scale

    • Multiple bottom-up efforts with competing methodologies and no overarching blueprint

    • Limited leadership capacity

    • Waning focus from senior team

  • Failure to launch

    • Stuck in diagnostics – leaders unable to align on what to do, where to start

    • Managers not held accountable for performance

    • Employees resistant

People involved

10s

100s

1,000s

Time

1-3 years


And stems largely from non technical factors

…and stems largely from non-technical factors

… mainly because organizational health gets in the way

70% of change programs fail …

Other obstacles

14

Inadequate resources or budget

14

% of efforts failing to achieve target impact

Management behavior does not support change

33

30

70

Organizational

Health factors

Employee resistance to change

39

Source: Scott Keller and Colin Price, Beyond Performance: How Great Organizations Build Ultimate Competitive Advantage. 2011


Why strategic cost management is essential for your hospital

An organizations performance and health are equally important to sustain and build long term success

  • Performance

  • Health

  • How an organization

  • aligns itself, executes with excellence, and renews itself to sustainably achieve performance aspirations

  • What an enterprise delivers to stakeholders in clinical, financial, and operational results

SOURCE: McKinsey & Company, Objective Health


Sustainable operational improvement requires focus on 3 interrelated components of change

Sustainable operational improvement requires focus on 3 interrelated components of change

  • 3 components are mutually reinforcing and overlapping, which leads to sustained improvements in performance

  • Improves the end-to-end configuration of material and staff to eliminate waste and bring value to the patient

  • Management systems

  • Operating system

  • Operating system

  • Installs performance reporting system for management of the operating system and daily performance discussions

  • Management systems

  • Changes way people think, feel, and conduct themselves in the workplace, both individually and collectively

  • Mindsets,

  • Behaviors, and Capabilities

  • Mindsets, Behaviors, and Capabilities


Why strategic cost management is essential for your hospital

e

MANAGEMENT INFRASTRUCTURE

A rigorous performance management system needs to be adopted to ensure the improvements identified will stick

Lever

Best practices

Clear targets &

accountability

  • Business directions and strategic goals need to be translated into top-level key performance indicators (KPIs)

  • KPIs must cascade effectively throughout the organization

  • Simple, measurable, achievable, results-oriented and timely goals are agreed upon throughout the planning process

a

Right

performance

tracking

  • Ensure performance tracking with IT tools/data management processes are available to support tracking and measuring of KPIs

  • Easy–to-access performance reports are available to monitor KPIs

b

  • Regular sequences of performance review meetings are established to track progress and review results

  • Clear agendas and action items are established for each performance review meeting

Effective review meetings

c

Reward &

recognition

  • Encourage open recognition of good performance

  • Conduct coaching and two-way feedback discussions regularly

d


The mckinsey influence model is a proven tool for managing change within an organization

MINDSETS AND BEHAVIORS

The McKinsey influence model is a proven tool for managing change within an organization

  • 1

  • 2

  • Role modeling

  • “I see my leaders, colleagues, and staff behaving differently”

  • Understanding

  • & commitment

  • “I know what is expected of me – I agree with it, and it is meaningful”

  • Senior leader/

    senior team

  • Symbolic acts

  • Influence leaders

  • Change story

  • On-going, two-way communications

  • Language and rituals

“I chooseto change my mindset and behavior if …”

  • 3

  • 4

  • Skills required for change

  • “I have the skills and opportunities to behave in the new way”

  • Reinforcement mechanisms

  • “Barriers are being removed and I’m being rewarded for making the changes I am being asked to make”

  • Refreshing the talent pool

  • Technical and relational skills

  • Field and forum

  • Structure

  • Systems

  • Processes

  • Incentives

SOURCE: McKinsey & Company


Why strategic cost management is essential for your hospital

Correlation of Organizational Health and performance gap at a public healthcare system

Organization level

Department level

The healthiest organizations and business units tend to financially and operationally outperform less healthy organizations

Empirical research has proven that organizational performance and health are mutually reinforcing drivers

  • Average Total Return to Shareholders by health quartile (9 year average)

TRS over time

Org Health1

High

R2 = 0.50

  • Top quartile

Performance

  • Middle quartiles

  • 3x

Low

  • Bottom quartile

Weak

Strong

Health

3X greater TRS – ~$1.2B in value for the average company in our dataset

1 As defined by Organizational Health Index score; n = 272

SOURCE: McKinsey Organization Practice / OHI Solution


Contents1

Contents

  • Why is strategic cost management important?

  • Case study: 500 bed health network


Mckinsey approach

McKinsey approach

  • Operationalize the strategy

  • Develop strategy and specific initiatives

  • Diagnose performance and culture

Performance & culture

3

Where

To focus?

1

4

2

How to

play?

Impact

5

Feasibility

Develop a clear picture of the situation today, both internally and externally (e.g. reform, regional trends) on performance

Diagnose and develop momentum opportunities, market portfolio changes and organizational readiness

Identify initiatives needed to capture opportunities

Prioritize initiatives that drive the most value and develop overall value proposition

Create an actionable plan and identify organizational enablers to support it


Why strategic cost management is essential for your hospital

In the near-term, CLIENT should choose a few priority practices for focus that have high potential impact and make sense for strategic goal

Highest potential practices

Potential impact

Degree of ‘fit’ for CLIENT

Drives broken outcome?

Fixes broken practice?

Aligns with

archetype?

“Top 10” value desired by employees?

“Top 10” interview theme?

High-potential practices for focus in next 6-9 months

  • Role Clarity

  • Operational management

  • Process-based capabilities

  • Financial management

  • Supportive Leadership

  • Strategic clarity

  • Top-down innovation

  • Knowledge sharing

  • Talent acquisition

  • Talent development

  • Personal Ownership

  • Risk management

  • Employee involvement

  • Performance contracts

  • Authoritative leadership

  • Internally competitive

  • Consultative leadership

  • Challenging leadership

Source: CLIENT OHISurvey, overall (n=88)


Why strategic cost management is essential for your hospital

In order to fulfill the mission and vision of the organization, the client focused on execution in six primary areas

Green = Leading the competition

Yellow = Falling behind our competition

Red = Outlier in the market

Strategies

Initiatives for success

  • Redefine enterprise operating model

  • Realign executive and clinical structure

  • Develop talent across the enterprise

  • Align governance (PAC, MEC, SL & PIC)

  • Realign approach to physician structure

  • Lead in clinical excellence

  • Support performance improvement with robust measurement

  • Coordinate care across the enterprise

  • Enhance research and education

  • Reduce clinical variation w/ evidence based approach

  • Lead in patient experience

  • Expand patient & family experience beyond our walls

  • Engage patients through technology including telemedicine

  • Expand convenience and choice through network reach

  • Realign approach to physician recruitment & development

  • Define geographic portals to support service line growth

  • Extend network reach

  • Explore partnerships and affiliations

  • Revisit marketing approach

  • Improve operational efficiency

  • Enhance throughput & capacity

  • Improve labor productivity

  • Define, align and integrate data Infrastructure

  • Optimize revenue cycle and supply chain

  • Shift to fee-for-value

  • Evaluate bundled payment models for the market

  • Cultivate development to offset declining reimbursement

  • Transition into population health

SOURCE: Source


Why strategic cost management is essential for your hospital

Client focused on more than just lean principles, taking on physician preference and behavior related initiatives

  • Largest national system

  • Reducing clinical variability through evidence-based care pathways and order sets

  • National systems

  • Improving utilization of physician preference supplies by adopting evidence-based practices

CLIENT FOCUS

  • Medium-sized regional system

  • Applying Lean principles to improve patient flow in the ED, OR, and inpatient floors

  • Small local system

  • In early stages of identifying opportunities to improve patient throughput


The operational excellence assessment has identified 43m 70m in savings opportunities to date

The operational excellence assessment has identified $43M - $70M in savings opportunities to date

  • CLIENT DATA

  • Potential impact (annual)1

  • $ Millions

  • Opportunity areas

  • Description

  • Provides enhancement of role clarity, accountability, and ability to execute strategic and operational objectives

  • Span of Control

  • No savings

  • Opportunities for improvements in clinical and non-clinical departments, as well as in overall workforce policies

  • Hospital Labor Productivity

  • 14.9 - 13.3

  • Majority of opportunity in reducing excess length of stay across all floors

  • Smaller opportunities in ED and OR efficiency

  • Throughput and Capacity

  • 12.4 - 23.2

  • Opportunity within each service lines for improvement

  • Majority of opportunity in high cost supplies

  • Clinical Variation

  • 4.4 - 8.8

  • Many physician practices losing money beyond median benchmark; comp relative to productivity and staff expenses driving loss

  • Practice Benchmarking

  • 5.5 - 15.0

  • Performs well today, but can improve with focus on cash collections and denials

  • Revenue Cyclemanagement

  • 3.8 - 6.7

  • Opportunities predominately around managing physician utilization of preference items

  • Purchasing and Supplies

  • 1.2 - 3.1

  • Total

  • 42.7 - 70.1


Why strategic cost management is essential for your hospital

Framework for improving Operational Efficiency

Improve Operational Efficiency to

drive value proposition

Exec Sponsor: Chris

Hospital Labor Productivity

Executive Sponsor – Chris & Dr. Rick

Business Lead – Jamie

Throughput & Capacity

Executive Sponsor –Jason & Dr. Mike

Business Lead – Ron

Practice Benchmarking

Executive Sponsor –Dr. Joe & Dr. John

Business Lead – Rob

Span of Control

Executive Sponsor – Mike & Dr. Rick

Business Lead – Casey

Data Management and Governance

Executive Sponsor – Peter & Dr. Joe

Business Lead – Tina

Purchasing & Supplies

Executive Sponsor – Dr. Ian & Dr. Fred

Business Lead – Michael & Herb

Clinical Variation

Executive Sponsor – Dr. Mike

Business Lead – Rob

Revenue Cycle Management

Executive Sponsor – Jamie

Business Lead – Tina

  • Deliverables:

  • Set clear objectives and measurement

  • Set timelines for completion


Why strategic cost management is essential for your hospital

A team charter should be refined to ensure that there is a clear picture on goals, responsibilities and timelines

  • Mission statement and scope

  • Priority actions

  • Reduce variation in high cost supplies across OR and cath lab

  • Mission: Reducing clinical variation across all providers to improve clinical quality and reduce cost

  • Update preference cards

  • Scope: All credentialed physicians

  • Improve current blood trans-fusion management to reduce unnecessary utilization

  • Team leader and members

  • Deliverables and key dates

  • Target outcomes and metrics

  • Role

  • Assigned

  • Deliverable

  • Due date

  • Metric

  • Target/baseline

  • Supply cost per case by DRG

  • Depends on DRG

  • Jan 13

  • 2013 expected capture by service line

  • Executive champion:

  • Chris

  • Accountable leader

  • Dr. Mike

  • Lab/imaging/blood per case DRG

  • Depends on DRG

  • Responsible individuals

  • TBD

  • TBD

  • TBD

  • Average length of stay by DRG

  • GMLOS

  • Consult

  • TBD

  • Total estimated $ impact at maturity

  • $4.4-8.8MM

  • Inform

  • TBD

  • Resources required

  • Notes

  • Service line Executive directors

  • Clinical analyst team

  • Capitol required: N/A

  • Each Medical director to sign off on amount of variation to be removed in fiscal 2013


Why strategic cost management is essential for your hospital

  • 1

  • 2

  • Role modeling

  • Understanding

  • & commitment

  • 3

  • 4

  • Skills required for change

  • Reinforce-ment mechanisms

Exercise: Where are our greatest challenges… (CLIENT RESPONSES)

  • Personnel (having the right leaders)

  • Equal accountability

  • Access to leadership

  • Physician role clarity

  • “We vs. They” mentality

  • Sense of entitlement

  • Physician role clarity/expectations

  • Sense of team (clinical vs. non-clinical)

    • Breaking out of individual silos

  • Access to data/benchmarking tools

    • Team members becoming comfortable with the data

  • Understanding the “end game”/larger picture; downstream impact

  • Focus on the “reason”

    • Creating the message to get the staff onboard with initiative

  • Facilitate two-way communication

    • Transparency around both good and bad news

  • Inadequate training

    • Understanding that management can be effective even without technical expertise

    • Leadership skills

  • Building on individual strengths

  • Establishing the workforce/process in place to drive success

    • Anticipating turnover

  • Prioritization of initiatives

  • Equal accountability

  • Lack of performance management system

SOURCE: Moffitt progress review workshop


Why strategic cost management is essential for your hospital

  • 1

  • 2

  • Role modeling

  • Understanding

  • & commitment

  • 3

  • 4

  • Skills required for change

  • Reinforce-ment mechanisms

Exercise: What can be done to improve… (CLIENT RESPONSES)

  • Selecting/recruiting the right leaders

  • Focused leadership retreat

  • Role clarity

  • Building/developing trust

    • “Trusting team members to make the right decision”

    • Being able to make decisions without having multiple meetings

ü

  • Ranking of skills

  • Time management/productivity

    • Spending and using time effectively (e.g., re-evaluating the necessity of meetings)

  • Institutional prioritization

  • Formalization of data review process

  • Developing accountability

    • Strive for excellence, instead of settling for mediocrity

SOURCE: Moffitt progress review workshop


Case study transformation effort led to significant effective ness and efficiency gains

Refine overarching ‘org design’ (e.g., overall structure, cross-cutting management processes) to align with strategy and key health practices

Strategic clarity

Role clarity

Operational management

Process-based capabilities

Invest in leadership development to build key capabilities

Performance contracts

People performance reviews

Talent acquisition

Talent development

Savings of $15 million achieved in FY13 over baseline projections

“Communication has been the key to success, focusing on cost management to ensure our commitment to providing exceptional outcomes and patient experience

Deep dive diagnostic

Across all functions to benchmark current performance and identify key opportunity areas

Identification of key opportunities

Focus on productivity, patient throughput, and clinical variation

Implementation design

Created end-to-end implementation plan

Centralized project management office to manage full scope of analysis

Developed robust central analytics group to support on-going analysis

Implementation plan to capture full 10-15% savings within 2 years of launch

As part of the strategy to step up its clinical and operational effectiveness and efficiency, a large provider system is transforming all areas of its operations

Focused on maintaining clinical excellence across all services

History of overcoming adversary (split from former alliance)

Finance not viewed as strategic business partner

“Quality care at all costs” mentality pervades client

Key objectives of the transformation effort

Develop best-in-class efficiency levels

Actively engage physicians (employed and non-employed)

Achieve 10-15% savings (NR)

McKinsey approach

Client impact

Client situation

Case study – Transformation effort led to significant effective-ness and efficiency gains

2012ACFO37

  • Financial Planning & Target

  • Setting

SOURCE: McKinsey


Next steps

Next steps

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    • Please contact:

      • [email protected]


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