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Proper Use of Non-DoD Contracts and MIPRs 17 November 2005

Air Force Materiel Command. Proper Use of Non-DoD Contracts and MIPRs 17 November 2005. War-Winning Capabilities… On Time, On Cost. Elaine Smith, HQ AFMC/PKPA Kim Yoder, HQ AFMC/PKPB. I n t e g r i t y - S e r v i c e - E x c e l l e n c e. Air Force Procedures.

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Proper Use of Non-DoD Contracts and MIPRs 17 November 2005

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  1. Air Force Materiel Command Proper Use of Non-DoD Contracts and MIPRs17 November 2005 War-Winning Capabilities… On Time, On Cost Elaine Smith, HQ AFMC/PKPA Kim Yoder, HQ AFMC/PKPB I n t e g r i t y - S e r v i c e - E x c e l l e n c e

  2. Air Force Procedures • SAF/FM and SAF/AQ Memo, 6 Dec 04 • Documentation required • Direct Buy: CO or Requirements Initiator/PM • Assisted Buy: Requirements Initiator/PM • Include: • Best interest of the Air Force • Within scope of the non-DoD contract • FM has validated funds as available and appropriate • Unique DoD and AF terms and conditions have been added • Certify 6 Dec 04 AF requirements were followed • For services • Ensure compliance with AFFARS 5337.170-3 approval requirements • For Assisted acquisitions • D&F if Economy Act applies

  3. Applicable MIPR Policy • SAF/FM and SAF/AQ Memo, 6 Dec 04, Proper Use of Non-DoD Contracts • Applies to all acquisitions >$100K (Services vs Supplies, Direct Cite vs Reimbursable MIPRs, Direct vs Assisted Acquisitions) • SAF/FM and SAF/AQ MIPR Policy Guide, Feb 05 • Focuses on Direct Cite MIPRs but guidance also applies to Reimbursable MIPRs regardless of $$ value • Reimbursable MIPRs DO NOT require contracting coord • AFMC/CC Memo, 16 May 05, Revised AFMC Management and Oversight of Acquisition of Service Process (MOASP) • Addresses MOASP requirements for services

  4. Definitions • Reimbursable (CAT I) MIPR • When the receiving activity spends their funds to perform the requesting activities requirements--Once the organization has “earned” the reimbursement, a bill is prepared to charge the requesting activity and reimburse the receiving activity • Direct Cite (CAT II) MIPR • An authorization to directly cite a requesting activity’s line of accounting on an obligation document • Direct Acquisition • A task or delivery order placed by an AF official against a contract vehicle established outside DoD • Assisted Acquisition • A contract awarded or task/delivery order placed on behalf of DoD by an official of the US outside of DoD

  5. AFMC MIPR Tool Intro • Applicable to anyone who processes a MIPR package • Guides MIPR initiators through MIPR process • Focuses on preparation of a complete and accurate MIPR package • Merges applicable policy/guidance into one easy-to-follow document • Does not establish new policy • Uses hyperlinks to direct the user to: • Appropriate checklists • Applicable policy • MIPR Authorities • Templates

  6. AFMC MIPR TOOL DEMONSTRATION

  7. Helpful Websites • DPAP website (includes link to GSA websites and training) http://www.acq.osd.mil/dpap/specificpolicy/index.htm • SAF/AQC Homepage, Special Interest Area http://www.safaq.hq.af.mil/contracting/restricted/special/index.cfm • DAU’s Acquisition Community Connection https://acc.dau.mil/simplify/ev.php?ID=71530_201&ID2=DO_TOPIC • Market Research See AFFARS Library Part 5310: https://www.safaq.hq.af.mil/contracting/affars/index.html • GSA Training Site (need to register) http://fsstraining.gsa.gov (has courses on using GSA schedules and Government-wide Area Contracts) • GSA Schedules e-Library www.gsaelibrary.gsa.gov/ElibMain/ElibHome • Future: E-gov Interagency Contract Directory – contracts for use by multiple agencies (including DoD contracts) – website not available yet www.contractdirectory.gov

  8. Points of Contact • HQ AFMC • Proper Use of Non-DoD Contracts • Elaine Smith, AFMC/PKPA 986-0364, elaine.smith@wpafb.af.mil • MIPRs • Kim Yoder, AFMC/PKPB 986-0353, kimberly.yoder@wpafb.af.mil • ASC/PK • Dan Fleischman, ASC/PKAA 255-7981, daniel.fleischman@wpafb.af.mil

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