Report on Phase 2 ICIAP Workshop
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Report on Phase 2 ICIAP Workshop in JAKARTA , INDONESIA. April 15, 2008. Takeshi SUZUKI Port Security Inspector General Affairs Division, Ports and Harbors Bureau Ministry of Land, Infrastructure Transport and Tourism . Background (1).

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Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Report on Phase 2 ICIAP Workshopin JAKARTA, INDONESIA

April 15, 2008

Takeshi SUZUKI

Port Security Inspector

General Affairs Division, Ports and Harbors Bureau

Ministry of Land, Infrastructure Transport and Tourism


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Background(1)

  • ISPS Code Implementation Assistance Program (ICIAP) has been developed by APEC Maritime Security Experts Group since 2006

  • It is designed to assist fellow APEC members in complying with the ISPS Code through technical assistance and capacity building


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Background(2)

  • ICIAP is going to conduct in Philippines, Thailand, Indonesia, Vietnam, Peru, Malaysia, and PNG

  • Japan has been in charge of coordinating Vietnam, Indonesia and Malaysia

Phase2 ICIPA Workshop

Hanoi, Viet Nam, April10-12 2007


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

APEC ISPS CODE ASSISTANT PROGRAM IN JAKARTA, INDONESIA (December 4-6, 2007)

・39 officials such as PFSO and Directorate

General of Sea Transportation(DGST)

participated in this seminar.

・11 officials from MLIT, MPA, OCDI, STET,

JICA participated.

200712月4-6で行われたAPECの写真(会議①)

200712月4-6で行われたAPECの写真(会議②)


Contents

Contents

1. Exercise Planning

2. Table-top exercise

3. Demonstration of Port Facility Security Audit at actual port


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

AIM

  • To develop exercise scenarioand master event list with the expected responses which will be directly utilized in their exercise

  • To review and discuss port facility security in relation to command and control, communication, coordination and the appropriate responses.

  • To demonstrate a proper auditing system in planning, executing and reporting of a Security Audit.


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

○ Exercise Planning

Objectives

Developing the exercise scenario and the

Master Event List

Process

1) Lecture on planning an exercise

2) Conduction

Exercise planning の写真(①)

3) Group Presentation

and Debrief


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Conduction

○Seminar Participants were divided into 4 teams

○Each team had one facilitator

○Each team gave assignment and conducted

the exercise planning

Tool

○Guidelines for the exercise planning


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Observation

■ The use of their own language during the

exercise planning has facilitated active

discussion among participants.

■ The participants felt that the value of exercise

planning has enhanced after table-top exercise.

Exercise planning の写真(②)

Exercise planning の写真(③)


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

○ Table-top exercise

CONDUCT OF EXERCISE

The table-top exercise was successfully conducted in the following 3 main phases

Phase 1: Exercise briefing

Phase 2: Exercise

a Dividing APEC participants into 4 groups

b Conducting in accordance with the planned exercise injects

( However, 2 injects were added to make exercise more interesting)

Phase 3: Exercise debriefing

exercise debrief and feedbacks and recommendations from APEC participants.


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

EXERCISE INJECTS

A total of 9 exercise injects were provided by individual syndicate controllers during the exercise. The planned exercise injects were:

a. Start State.

Port Facility was operating at Security Level 1

b. Exercise Inject 1.

A suspicious person was seen loitering outside the facility with apparent actions that he was conducting surveillance activities by taking photographs of entry points and behaving suspiciously.

c. Exercise Inject 2.

An attempted entry of a vehicle at the Main Gate claiming supplying ship stores for MT XXX

d. Exercise Inject 3.

Designated Authority informed Port Facility that they received an intelligence report about a terrorist bomb attack targeted against MT XXX

e. Exercise Inject 4.

Security guard, while on roving patrol, discovered some damage to the perimeter fence. On closer inspection, he found some torn fabric (parts of a shirt material) and a map of the Port Facility


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

f. Exercise Inject 5.

Designated Authority declared Security Level 2

g. Exercise Inject 6.

Tape recorded message was delivered via a parcel to the Admin Dept that something was going to happen in the Port Facility.

h. Exercise Inject 7.

Designated Authority informed Port Facility, Public authority and emergency response team are proceeding to port facility for assistance

i. Exercise Inject 8.

Unauthorized small craft approached MT XXX at high speed

j. Exercise Inject 9.

Suspicious item discovered in ship’s galley of MT XXX

Table-top exercise の写真(①)


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Observation

■ The use of their language during the exercise

facilitated active discussion among participants.

■ The artificial port was used for this exercise.

However, the use of the real port facilities can

make the realistic environment and can get the

participants to optimize the learning experience.


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

○ Demonstration of Port Facility Security Audit at actual port

AUDIT OBJECTIVES

  • Determine the implementation and effectiveness of the ISPS Code

  • Determine conformity or non-conformity of system element

c. Provide basis for improvement to the system

d. Comply with the requirements stipulated in

the ISPS Code


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

AUDIT TOOLS

a.Questioning

auditの写真(1 )

b. Listening

c. Observing

d.Checklist in accordance

with MSC Circular 1192

auditの写真(2)


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Conduct of Audit Demonstration

  • Audit demonstration was conducted in Port of

  • Tanjung Priok.

  • Two types of audit demonstration – one is on-site audit

  • and the other is documentation audit- were conducted.

  • Exchange of opinions and information on the audit practice between the Port authority and participants

  • activated document audit.

auditの写真(4)

auditの写真(3 )


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Observation

  • The use of the nativelanguage during the demonstration of ISPS Code audit for a port facility has facilitated active discussion among participants.

  • Detailed information of actual audit practice in various country would be beneficial because participants including APEC experts can share best practice.

c. A dedicated internal auditor training course may be

useful to further enhance learning values of participants during the ISPS Code audit for port facility.


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Conclusion

○The seminar was developed based on the feedbacks and

experiences gained from the previous APEC seminars.

○Using Indonesian language was effective for enhancing

participants’ understanding and encouraging active participation

during the seminar.

○It is important to conduct practical exercises continuously. It is

recommend that seminars could be further elevated to higher

level allowing participants to have more exercises in planning

exercise or audit.


Takeshi suzuki port security inspector general affairs division ports and harbors bureau ministry of land infrastruct

Conclusion

○Seminars should be held targeting officers working at local ports,

because they do not have opportunities to attend similar

seminars thus knowledge gap between officers in the capital

and outside the capital could be seen.

○For the table-top exercise, an artificial port was utilized. It is

recommended that a real port facility in the host country should

be considered.

○A dedicated training course for auditors might be useful to

further enhance learning values of participants during the ISPS

Code audit for port facility.


Terima kashi

Terima Kashi

Thank you for your attention.


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