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Universal Design for Learning: Creating Accessible Documents. March 12, 2013. Introductions. Allison Kidd IT Coordinator UDL / Accessibility Trainer Shannon Lavey , MS, OTR Service Coordinator Assistive Technology Trainer Assistive Technology Resource Center

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Universal Design for Learning: Creating Accessible Documents

March 12, 2013


Introductions

  • Allison Kidd

    • IT Coordinator

    • UDL / Accessibility Trainer

  • Shannon Lavey, MS, OTR

    • Service Coordinator

    • Assistive Technology Trainer

  • Assistive Technology Resource Center

    • Provide Assistive Technology for students with disabilities

    • Provide support for faculty and staff at CSU on accessibility

    • http://atrc.colostate.edu


Outline

  • CSU’s Accessibility Guidelines

  • Principles of Universal Design for Learning

  • 2 Main Concepts for All Documents

    • Structure

    • Alternative Text

  • Hands-On: Word Documents

  • Hands-On: PDF Documents


CSU’s Guidelines for Accessibility of Electronic and Information Technology

Adopted by Faculty Council, Fall 2012

  • CSU is committed to providing equal access to electronic information for all students

  • Universal Design for Learning provides a strategy for preparing materials that overcome barriers to learning and benefit all learners


Universal Design for Learning

Universal Design for Learning (UDL)is a set of principles for designing materials that give all individuals equal opportunities to learn.

Source: http://www.cast.org/udl/index.html


Today’s Students Are Diverse

  • Ethnicity & Culture

  • Native language

  • Non-Traditional

  • Learning Styles

  • Disabilities – Non-Apparent

    • Dyslexia

    • Learning Disability

    • ADHD

    • Brain Injury

  • Disabilities – Apparent

    • Visual Impairment

    • Hearing Impairment

    • Physical Disability


UDL: A Framework for Inclusive Pedagogy

  • Information and concepts are represented in multiple ways and in a variety of formats.

  • Students are given multiple ways to expresstheir comprehension and mastery of a topic.

  • Students engage with new ideas and information in multiple ways.


Learning Styles: Involve the Senses

  • Visual

  • Auditory

  • Kinesthetic

  • Combine for highest impact on learning!


What Makes a Document Universally Designed?

  • Search-ability

  • Select-ability for Copy and Paste

  • Consistent Structure / Organization

  • Bookmarks or an Interactive TOC

  • Text to Speech capability

  • Accessibility for Screen Reading Software


Beyond Accessibility

Universal Design Features

Search-ability

Select-ability for Copy and Paste

Consistent Structure / Organization

Bookmarks or an Interactive TOC

Text to Speech capability

Accessibility for Screen Readers

How Can Students Benefit?

English Language Learners

Non-Traditional Students

Learning Styles

Disabilities – Apparent

Disabilities – Non-Apparent


Benefits of a Universally Designed Word Document

Read & Write Gold Demo


Diverse Technology, Diverse Formats

  • Students are using a wide variety of technology

    • Operating Systems

    • Devices – tablets, phones, eReaders

    • Versions of word processing software

    • Assistive Technology – hardware and software

  • Let students pick the format that works best for them – offer multiple formats.

    • Start with Word

    • Convert to PDF

    • Make both files available to students


Creating UDL Documents:Two Main Concepts

  • Document Structure

    • Headings

    • Table of Contents

    • Content Reading Order

  • Descriptive Alternate Text

    • Images

    • Graphs

    • Tables


Document Structure

  • Content should be organized!

  • Use built-in styles

    • Headings

    • Lists

    • Emphasis

  • Be consistent with styles

    • Top level headings – use styles to designate level of importance

    • Screenreaders can pull up all headings as a list


Why is Structure Important?

  • Visually - It looks easier to read

  • Easier to pick out important points

  • Students can take notes based on an obvious outline.

  • Provides a Table of Contents

  • Screen-reading software uses structure to navigate the document more easily

  • Consistent use of headings lets the listener know how important a section is.


Documents – Structure vs. No Structure

ScreenReading Software Demo


What is Alternate Text?

  • Screen readers can only read text

  • Present the information in more than one way

    • Provide a short text description for all non-text elements

  • Alt Text describes the purpose or meaning of the image


How to Write Alt Text

“What is the function of this image?”


Context is Key

  • Alternative text for images should describe the meaning of the image in its context

    • Ice Cream Manufacturer

    • Girl Scouts of America

    • A Food Blog

    • Diversity Website

Adapted from Jesse Hausler, The ACCESS Project


Hands-On: Word Documents


Office 2010: Compatibility Mode Off

  • Documents with .doc will open in compatibility mode

  • More accessibility features are available in .docx format

  • To turn compatibility mode off:

  • File > Save As > File Type >

    Word Document (*.docx)


Add Structure: Use Styles

  • Add Headings for each section

  • Be Consistent

  • Use Tables to organize columns


Add Alt Text to Images

  • Right-click on the image and select ‘Format Picture’

  • Select the ‘Alt Text’ option at the bottom

  • Type the alt text in the ‘Description’ box on the right

  • Do not use the ‘Title’ field, as a screenreader will not read it!


Add Header Row to Tables

  • Right-click on the top row of the table.

  • Click on ‘Table Properties’

  • Check the box ‘Repeat as header row at the top of each page’


Add Alt Text to Tables

  • Right-click on the table and select ‘Table Properties’

  • Select the ‘Alt Text’ tab on the right

  • Type the alt text in the ‘Description’ box on the right

  • Ignore the ‘Title’ field, as screenreaders won’t read it (same as with images).


Microsoft’s Accessibility Checker

  • Use the Built-in Accessibility Checker

    • File > Info > Check for Issues > Check Accessibility


Formatted vs. Unformatted

Document Comparison


Hands-On: PDF Documents

Scanned to PDF

Word to PDF


Let’s Look at Scanned PDFs

There are three types of PDFs resulting from a scanner:

  • Scanned PDF saved as image only

  • Scanned PDF with Optical Character Recognition

  • Scanned PDF with OCR and Tags added


PDF Scanned as Image


Scanned PDF Results

Accessibility

Search-Ability

Copy/Paste

Bookmarks

Text to Speech

Scanned PDF

Scanned PDF with OCR

OCR and Tags


Read & Write Gold

Good vs. bad PDF Demo


Morgan Library Course Reserves

  • Login with eid to request PDF creation

  • Library staff will do entire process

    • Find the article

    • Scan with OCR

    • Convert existing scanned PDF

    • Post online for your course

    • Turn-around time – typically one day


https://reserve.colostate.edu


Course Reserves Options


Word to PDF Conversion

  • Start out with a Word Document

  • Make the Word Doc accessible, then convert it

  • Use Save As PDF

  • Or use the Acrobat Toolbar

Accessibility

Search-Ability

Copy/Paste

Bookmarks

Text to Speech

Print to PDF

Save As PDF

Adobe PDF Plugin


Hands-On PDF

  • Before Conversion!

  • Make sure Tagged PDF is enabled in Preferences under the Word PDF Toolbar

  • This makes the PDF accessible to screen readers!


In Adobe Acrobat X

Open the Accessibility Toolbar

Click on ‘TouchUp Reading Order’


Touching Up the Reading Order

  • Click on ‘Show Order Panel’

  • The pane will show up at the left

  • Drag and drop items in the correct order

  • Empty items or decorative images – set as ‘Background’.


Further Resources:

  • CSU’s Accessibility Website

    • http://www.accessibility.colostate.edu

  • CSU’s Access Project Tutorials

    • http://accessproject.colostate.edu/udl

  • [email protected]


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