Universal design for learning creating accessible documents
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Universal Design for Learning: Creating Accessible Documents. March 12, 2013. Introductions. Allison Kidd IT Coordinator UDL / Accessibility Trainer Shannon Lavey , MS, OTR Service Coordinator Assistive Technology Trainer Assistive Technology Resource Center

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Universal design for learning creating accessible documents

Universal Design for Learning: Creating Accessible Documents

March 12, 2013


Introductions

Introductions

  • Allison Kidd

    • IT Coordinator

    • UDL / Accessibility Trainer

  • Shannon Lavey, MS, OTR

    • Service Coordinator

    • Assistive Technology Trainer

  • Assistive Technology Resource Center

    • Provide Assistive Technology for students with disabilities

    • Provide support for faculty and staff at CSU on accessibility

    • http://atrc.colostate.edu


Outline

Outline

  • CSU’s Accessibility Guidelines

  • Principles of Universal Design for Learning

  • 2 Main Concepts for All Documents

    • Structure

    • Alternative Text

  • Hands-On: Word Documents

  • Hands-On: PDF Documents


Csu s guidelines for accessibility of electronic and information technology

CSU’s Guidelines for Accessibility of Electronic and Information Technology

Adopted by Faculty Council, Fall 2012

  • CSU is committed to providing equal access to electronic information for all students

  • Universal Design for Learning provides a strategy for preparing materials that overcome barriers to learning and benefit all learners


Universal design for learning

Universal Design for Learning

Universal Design for Learning (UDL)is a set of principles for designing materials that give all individuals equal opportunities to learn.

Source: http://www.cast.org/udl/index.html


Today s students are diverse

Today’s Students Are Diverse

  • Ethnicity & Culture

  • Native language

  • Non-Traditional

  • Learning Styles

  • Disabilities – Non-Apparent

    • Dyslexia

    • Learning Disability

    • ADHD

    • Brain Injury

  • Disabilities – Apparent

    • Visual Impairment

    • Hearing Impairment

    • Physical Disability


Udl a framework for inclusive pedagogy

UDL: A Framework for Inclusive Pedagogy

  • Information and concepts are represented in multiple ways and in a variety of formats.

  • Students are given multiple ways to expresstheir comprehension and mastery of a topic.

  • Students engage with new ideas and information in multiple ways.


Learning styles involve the senses

Learning Styles: Involve the Senses

  • Visual

  • Auditory

  • Kinesthetic

  • Combine for highest impact on learning!


What makes a document universally designed

What Makes a Document Universally Designed?

  • Search-ability

  • Select-ability for Copy and Paste

  • Consistent Structure / Organization

  • Bookmarks or an Interactive TOC

  • Text to Speech capability

  • Accessibility for Screen Reading Software


Beyond accessibility

Beyond Accessibility

Universal Design Features

Search-ability

Select-ability for Copy and Paste

Consistent Structure / Organization

Bookmarks or an Interactive TOC

Text to Speech capability

Accessibility for Screen Readers

How Can Students Benefit?

English Language Learners

Non-Traditional Students

Learning Styles

Disabilities – Apparent

Disabilities – Non-Apparent


Read write gold demo

Benefits of a Universally Designed Word Document

Read & Write Gold Demo


Diverse technology diverse formats

Diverse Technology, Diverse Formats

  • Students are using a wide variety of technology

    • Operating Systems

    • Devices – tablets, phones, eReaders

    • Versions of word processing software

    • Assistive Technology – hardware and software

  • Let students pick the format that works best for them – offer multiple formats.

    • Start with Word

    • Convert to PDF

    • Make both files available to students


Creating udl documents two main concepts

Creating UDL Documents:Two Main Concepts

  • Document Structure

    • Headings

    • Table of Contents

    • Content Reading Order

  • Descriptive Alternate Text

    • Images

    • Graphs

    • Tables


Document structure

Document Structure

  • Content should be organized!

  • Use built-in styles

    • Headings

    • Lists

    • Emphasis

  • Be consistent with styles

    • Top level headings – use styles to designate level of importance

    • Screenreaders can pull up all headings as a list


Why is structure important

Why is Structure Important?

  • Visually - It looks easier to read

  • Easier to pick out important points

  • Students can take notes based on an obvious outline.

  • Provides a Table of Contents

  • Screen-reading software uses structure to navigate the document more easily

  • Consistent use of headings lets the listener know how important a section is.


Screenreading software demo

Documents – Structure vs. No Structure

ScreenReading Software Demo


What is alternate text

What is Alternate Text?

  • Screen readers can only read text

  • Present the information in more than one way

    • Provide a short text description for all non-text elements

  • Alt Text describes the purpose or meaning of the image


How to write alt text

How to Write Alt Text

“What is the function of this image?”


Context is key

Context is Key

  • Alternative text for images should describe the meaning of the image in its context

    • Ice Cream Manufacturer

    • Girl Scouts of America

    • A Food Blog

    • Diversity Website

Adapted from Jesse Hausler, The ACCESS Project


Hands on word documents

Hands-On: Word Documents


Office 2010 compatibility mode off

Office 2010: Compatibility Mode Off

  • Documents with .doc will open in compatibility mode

  • More accessibility features are available in .docx format

  • To turn compatibility mode off:

  • File > Save As > File Type >

    Word Document (*.docx)


Add structure use styles

Add Structure: Use Styles

  • Add Headings for each section

  • Be Consistent

  • Use Tables to organize columns


Add alt text to images

Add Alt Text to Images

  • Right-click on the image and select ‘Format Picture’

  • Select the ‘Alt Text’ option at the bottom

  • Type the alt text in the ‘Description’ box on the right

  • Do not use the ‘Title’ field, as a screenreader will not read it!


Add header row to tables

Add Header Row to Tables

  • Right-click on the top row of the table.

  • Click on ‘Table Properties’

  • Check the box ‘Repeat as header row at the top of each page’


Add alt text to tables

Add Alt Text to Tables

  • Right-click on the table and select ‘Table Properties’

  • Select the ‘Alt Text’ tab on the right

  • Type the alt text in the ‘Description’ box on the right

  • Ignore the ‘Title’ field, as screenreaders won’t read it (same as with images).


Microsoft s accessibility checker

Microsoft’s Accessibility Checker

  • Use the Built-in Accessibility Checker

    • File > Info > Check for Issues > Check Accessibility


Document comparison

Formatted vs. Unformatted

Document Comparison


Universal design for learning creating accessible documents

Hands-On: PDF Documents

Scanned to PDF

Word to PDF


Let s look at scanned pdfs

Let’s Look at Scanned PDFs

There are three types of PDFs resulting from a scanner:

  • Scanned PDF saved as image only

  • Scanned PDF with Optical Character Recognition

  • Scanned PDF with OCR and Tags added


Pdf scanned as image

PDF Scanned as Image


Universal design for learning creating accessible documents

Scanned PDF Results

Accessibility

Search-Ability

Copy/Paste

Bookmarks

Text to Speech

Scanned PDF

Scanned PDF with OCR

OCR and Tags


Good vs bad pdf demo

Read & Write Gold

Good vs. bad PDF Demo


Morgan library course reserves

Morgan Library Course Reserves

  • Login with eid to request PDF creation

  • Library staff will do entire process

    • Find the article

    • Scan with OCR

    • Convert existing scanned PDF

    • Post online for your course

    • Turn-around time – typically one day


Https reserve colostate edu

https://reserve.colostate.edu


Course reserves options

Course Reserves Options


Word to pdf conversion

Word to PDF Conversion

  • Start out with a Word Document

  • Make the Word Doc accessible, then convert it

  • Use Save As PDF

  • Or use the Acrobat Toolbar

Accessibility

Search-Ability

Copy/Paste

Bookmarks

Text to Speech

Print to PDF

Save As PDF

Adobe PDF Plugin


Hands on pdf

Hands-On PDF

  • Before Conversion!

  • Make sure Tagged PDF is enabled in Preferences under the Word PDF Toolbar

  • This makes the PDF accessible to screen readers!


In adobe acrobat x

In Adobe Acrobat X

Open the Accessibility Toolbar

Click on ‘TouchUp Reading Order’


Touching up the reading order

Touching Up the Reading Order

  • Click on ‘Show Order Panel’

  • The pane will show up at the left

  • Drag and drop items in the correct order

  • Empty items or decorative images – set as ‘Background’.


Further resources

Further Resources:

  • CSU’s Accessibility Website

    • http://www.accessibility.colostate.edu

  • CSU’s Access Project Tutorials

    • http://accessproject.colostate.edu/udl

  • [email protected]


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