Finding the Data

1. Finding the Data An Overview of Web Sources For Institutional Data Fall 2012

2. Workshop Overview • Why should I be familiar with outside web sources for data? • What sources are available? • SMC IR website (internal) • Chancellor’s Office Data Mart 2.0 • What happened to Cal-Pass? • Institute for Evidence-Based Change • Other data resources • Outside research resources

3. Office of Institutional Research Website

4. Office of Institutional Research Website

5. Office of Institutional Research Website

6. Office of Institutional Research Website

7. Office of Institutional Research Website

8. Office of Institutional Research Website

9. Chancellor’s Office Data Mart 2.0 http://datamart.cccco.edu/datamart.aspx

10. Chancellor’s Office Data Mart 2.0

11. Chancellor’s Office Data Mart 2.0

12. Explore CO’s Data Mart • Take a few minutes to look around the Data Mart and try running some reports…

13. Data Mart 2.0 • The new Data Mart provides institutional level data for the CCC system • Data can be accessed through “Queries” that are categorized by 5 different topics • Student/Headcounts • Courses • Student Services • Outcomes • Faculty & Staff • Except when noted, this data is the same MIS data used in IR website reports

14. Student Headcounts • Unlike the data in the IR website docs, these counts do include non-credit students. • Users can disaggregate data by enrollment status, gender, age group ,Ethnicity and unit load • Example: To get the enrollment status count for Spring 2012 you select the following options: • Enrollment status ->Districtwide Search ->Santa Monica CCD ->Term Search -> Spring 2012 • The results can be downloaded into Excel

15. Outcomes Queries • Basic Skills Cohort Progress Tracker • Provides users with a way to track the number of students that begin in a Basic Skills course, and then complete a Transfer level course in the same subject • Users can select the initial and end term, and the specific Basic Skills subject • Users can disaggregate cohort by gender, age, ethnicity CalWORKs, DSPS, EOPS and a few financial aid options

16. Outcomes Queries cont. Transfer Velocity Calculator • The query shows the number of students in a cohort that transferred to a four-year institution within a 2 through 6 year time frame • The initial cohort is made out of students that completed 12 units and who attempted a transfer level math or English course. • Students are assigned to the school for which they earned most of their units, and the term they first enrolled at a CCC. • The data can be disaggregated by gender, age group, ethnicity, CalWORKs, DSPS, EOPS and whether they were a financial aid recipient • The most recent cohort is for the 2006-2007 term

17. Other Queries • The Courses section allows you to query by: • Count of sections, accounting method, SAM code, day/evening status, six digit TOP code • The Student Services section allows you to query by: • Assessment type, CalWORKS status, Disabled students, EOPS, Financial Aid and Matriculation services • Within these groups by gender, age and ethnicity • The Faculty and Staff section provides statewide staffing reports and allows you to query fall staffings by: • Type, gender, age and ethnicity • Success and Retention rates • By demographic, course status and TOP code • Program Awards by TOP code • ARCC Performance Indicator Rate • Count of students in a cohort that met the Progress and Achievement Measure and/or students who earned at least 30 units

18. What is Cal-Pass? • California Partnership for Achieving Student Success (Cal-Pass) is a data consortium with participation from 6,800 K-12, community college, and four-year institutions • Features: • SMART tool (standard queries) • Data-sharing with participating K-12 and 4-years • What happened? • Funding • Moved 8/2012; largely K-12 now although an expansion is planned with “Cal-PASS PLUS”.

19. Institute for Evidence-Based Change • SMC recently signed an MOU to participate in California Transitions. • “IN-SITES” (Instance Strategic Information Tracking Educational Success) suite of tools will launch in the next few months. • May replace Cal-Pass for our needs.

20. Institute for Evidence-Based Change

21. Other Data Sources • CSU Analytic Studies Division • UC Statfinder • Economic Modeling Sepcialists, Inc (EMSI) • Workforce development has subscription to service • US Bureau of Labor Statistics’ Occupational Outlook Handbook

22. Research Resources • Research & Planning Group for California Community Colleges (RP Group) • Conducts research and evaluation from within the CCC system • Provides professional development workshops and conferences. • Provides a repository of different studies, how-to-guides and multi-media presentations • Active listservs • Community College Research Center (CCRC) • Provides a database of research studies on the major issues affecting community colleges in the United States • Recent study topics include career-tech programs, college 101 courses, teaching academically underprepared students, student confidence, and college remediation

23. Research Resources (cont.) • National Institute for Learning Outcomes Assessment • Chronicle of Higher Education • LearningWorks • American Institutes for Research • EdSource • American Association of Community Colleges • Inside Higher Ed • Pew Internet & American Life Project (Education section)

24. Additional Assistance • http://www.smc.edu/EnrollmentDevelopment/InstitutionalResearch/Pages/default.aspx • IR office: (310) 434-4556