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Clearing Hurdles: Maintaining an Ongoing Relationship between Academic and Athletic Advisors

Clearing Hurdles: Maintaining an Ongoing Relationship between Academic and Athletic Advisors. NACADA Conference Denver, CO October 5, 2011 Kevin Jerrolds Hadyn Swecker Mary Kathryn Borland. Overview of Hurdles. UAB facts & figures Advising structure Athletic Services

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Clearing Hurdles: Maintaining an Ongoing Relationship between Academic and Athletic Advisors

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  1. Clearing Hurdles: Maintaining an Ongoing Relationship between Academic and Athletic Advisors NACADA Conference Denver, CO October 5, 2011 Kevin Jerrolds Hadyn Swecker Mary Kathryn Borland

  2. Overview of Hurdles • UAB facts & figures • Advising structure • Athletic Services • Variance of Hurdles • Athletic Advising Model

  3. University of Alabama at Birmingham • Student Population • 17,543 • 11,028 Undergraduate • 49 majors • 67 minors • Conference USA • 17 NCAA Division One Sport Teams • 350-370 Student Athletes each year • Public Institution- Carnegie Classification “very high research activity“

  4. Conference USA: Division One Sport Teams • Women • Basketball • Bowling • Cross Country • Golf • Rifle • Soccer • Softball • Tennis • Track • Sand Volleyball • Volleyball • Men • Baseball • Basketball • Football • Golf • Soccer • Tennis

  5. Academic Advising Structure • Decentralized • School, Major, & Program • Professional & Faculty Advisors • Varied caseloads & responsibilities • Orientation, FYE, group & individual meetings, Jump Start

  6. Athletic Advising Structure • 1 Associate Athletic Director • 8 Athletic Academic Advisors • 2 Learning Specialists • 2 part-time administrative assistants • 4 Interns

  7. Athletic Academic Programming • Tutoring and Study Hall • Academic Mentoring • Team Travel Academic Support • Jump Start Program • Awards • GradesFirst • Faculty/Staff Appreciation Day • Academic Planning and Counseling • Academic Progress Review • Orientation • Book Distribution Program • Advising Day

  8. Life Skills • Athletics • Academics • Career Development • Community Service • Personal/Professional Development

  9. “Major” Hurdles • Catalog/Program Changes • Course Offerings/Need • Changing Majors • Check-Sheets/Paperwork • Eligibility • Substitutions • Requirements & Electives

  10. “Conditioning & Training” Hurdles • Academic Preparation • Motivation • Feasibility of Goals • Early Alert

  11. Population Hurdles • Transfer Students • International Students • Honors Students • High Profile Students • DSS Students • Conditionally Admitted Students • First-generation College Students

  12. Team Hurdles • Disregard for Academic Advisor • Student Confusion on Roles • Coaches • Faculty

  13. Model Creation • Committee • Model Development • Online Toolkit

  14. Playbook Academic Advisor Duties Athletic Advisor Duties Obtaining and sending practice schedules and other scheduling conflicts to academic advisors Awareness of and communication with academic advisor on timeline for graduation Sharing problems, issues, concerns with academic advisors Awareness of core, major, minor, elective, program information Monitoring student-athlete academic performance Referring to tutoring and mentoring Meeting regularly with coaches to discuss academic performance, sharing ideas/concerns, academic successes, plans for improvement, communicating major/practice/course/timeline conflicts with coaches Referring to outside support i.e. career services Monitoring eligibility and alerting academic advisors as needed Attending Advisor Training • Communicating core, major, minor, elective and program changes • Access to/awareness of practice schedule • Communicating major/course conflicts with practice schedule with athletic advisors • Providing athletic advisor with check sheet • Aiding students in course selection which will keep student on track to meet degree percentage in selected major/minor • Educating students on prerequisites, major, minor, and program requirements • Establishing timeline for graduation • Keeping updated notes • Creating academic plans for warning, probation, suspension • Providing academic plans to athletic advisor as needed

  15. First Semester Freshman Year: Athletic Advisors

  16. First Semester Freshman Year: Academic Advisors

  17. Subsequent Semesters: Athletic Advisors

  18. Subsequent Semesters: Academic Advisors

  19. Clearing Hurdles: Maintaining an Ongoing Relationship between Academic and Athletic Advisors NACADA Conference Denver, CO October 5, 2011 Kevin Jerrolds Hadyn Swecker Mary Kathryn Borland

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