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Electronic Systems Reporting 2008 Uniform Data System Update. Angela Damiano-Holder Branch Chief, Data Branch Office of Quality and Data Bureau of Primary Health Care (BPHC) Health Resources and Services Administration (HRSA) Department of Health and Human Services (DHHS)

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Electronic systems reporting 2008 uniform data system update

Electronic Systems Reporting2008 Uniform Data System Update

Angela Damiano-Holder

Branch Chief, Data BranchOffice of Quality and Data

Bureau of Primary Health Care (BPHC)

Health Resources and Services Administration (HRSA)

Department of Health and Human Services (DHHS)

UDS Webinar - October 8, 2008


Outline
Outline

  • Training for the 2008 Uniform Data System Reports

  • What’s New in the 2008 UDS Reports?

  • Reporting the 2008 UDS data via the HRSA EHB

    • How do grantees use the new HRSA EHB to report their data?

    • Where can grantees get help related to UDS reporting?


Training for the 2008 uds reports
Training for the 2008 UDS Reports

  • During Fall 2008, State and Regional Primary Care Associations will co-host 40-45 training sessions on the

    • Changes in the 2008 UDS Reports

    • New 2008 UDS Reports Quality of Care measures

    • New approach to reporting the 2008 UDS Reports using the HSRA EHB system

  • Visit the UDS website (www.bphc.hrsa.gov/uds)

    • Download the 2008 UDS Reporting Instructions and EHB Users Guide

    • Check for training updates regarding the 2008 UDS Reporting

  • For assistance on reporting the UDS data, call the UDS Help Center at1-866-UDS-HELP (1-866-837-4357) or email [email protected]

  • For assistance on using the EHB UDS Reporting module,

    • Call the HRSA Call Center at 1-877-464-4772 or email [email protected]

    • Call the BPHC Help Desk at 1-301-443-7356 or email [email protected]


What s new in the 2008 uds reports
What’s New in the 2008 UDS Reports?

  • 2008 UDS integrated with EHB BHCMIS and reported online in 2009!

  • Significant changes in the 2008 UDS data

    • Both the Cover Sheet and Table 2 (Sites) – removed

      • This data is now available via the BPHC Scope Repository

      • You will still report Users by ZIP Codes online

    • Table 6B – Quality of Care Indicators

      • Trimester of entry into prenatal care

      • Childhood Immunization Rate

      • Pap Test Rate

    • Table 7 – Health Outcomes and Disparities

      • Low birth weight babies

      • Blood pressure under control (Hypertension)

      • Diabetes HbA1c readings under control

    • Table 8 – Financial Costs

      • Combines old UDS Tables 8A and 8B


Reporting the 2008 uds in ehb navigating to the 2008 uds report
Reporting the 2008 UDS in EHBNavigating to the 2008 UDS Report

Navigate to yourcurrent H80 Grant using either ofthese links


Reporting the 2008 uds in ehb navigating to the 2008 uds report1
Reporting the 2008 UDS in EHBNavigating to the 2008 UDS Report

UDS Reports are Performance Reports so click on either of these links


Reporting the 2008 uds in ehb navigating to the 2008 uds report2
Reporting the 2008 UDS in EHBNavigating to the 2008 UDS Report

ClickSubmit Reportto start your2008 UDS Report


Reporting the 2008 uds in ehb process information screen
Reporting the 2008 UDS in EHBProcess Information Screen

Links provided toView Last UDS Report or View Related NGA

View Details shows funding programs and users that can work on this UDS Report

Outlines the steps in reporting your UDS


Results of clicking the view details buttons
Results of Clicking theView Details buttons

Lists funding programs that determines which Grant UDS Reports are required

Lists users that have permission to work on theUDS Report and their associated privileges


Multiple people can work concurrently on your uds report
Multiple People Can Work Concurrently on your UDS Report

  • Using this link on the Welcome screen in EHB, the grantee’s Project Director can add users and provide them with rights to add/edit UDS data

  • Multiple EHB users can work concurrently on different tables in the UDS Report

  • Only one usercan have a specific UDS Report Table open at a time(e.g., Universal Table 3B)

  • Example: One user can work on the Universal Table 3Bat the same time a second user works on the grant-levelMigrant Health Table 3B


Reporting the 2008 uds in ehb status overview screen
Reporting the 2008 UDS in EHBStatus Overview Screen

Status Overview screen lists all sections you will complete in the 2008 UDS Reports

Click theProceed to Status Overview button to start your UDS data entry/update

The next slide shows the result of clicking the Update link on the Service Area Information


Reporting the 2008 uds in ehb service area information screen
Reporting the 2008 UDS in EHBService Area Information Screen

Select one or more rows before clicking Update or Delete

Click Add button to add new ZIP codesand associated count of patients


Reporting the 2008 uds in ehb table 3a patients by age gender
Reporting the 2008 UDS in EHBTable 3A – Patients by Age/Gender

Use this pull-down to move to a desired Grant Report for the current UDS Table (3A)(note: you must click theGobutton after you select the desired option)

After entering your data, click the Save and Continue button to move to the next report

You can use these links to navigate to any part of the UDS report


Reporting the 2008 uds in bhcmis table 3b patients by race ethnicity
Reporting the 2008 UDS in BHCMISTable 3B – Patients by Race/Ethnicity

Always check here to be certain that you are working on the desired table and report level!

Clicking the Save button will save the data, display any error messages for this table(see example on next slide), and leave you on this same screen.

Clicking the Save and Continue button will save the data and move you to the next grant level or universal report.


Cell level edit error messages appear after you click the save button
Cell Level Edit/Error Messages AppearAfter You Click the Save button


Reporting the 2008 uds in bhcmis table 5 staff and utilization
Reporting the 2008 UDS in BHCMISTable 5 – Staff and Utilization

The Click to hide data button returns the section to the display at left

When you click this Click to enter data link, the screen expands to show the data fields for the selectedService Category


Reporting the 2008 uds in bhcmis table 7 health outcomes and disparities
Reporting the 2008 UDS in BHCMISTable 7 – Health Outcomes and Disparities

Note: Table is presentedby Category not by alphabetical section!(This may not match the 2008 UDS Reporting Instructions manual)

Table 7 starts withDeliveries and Low Birth WeightBy Race(Section A)thenBy Ethnicity(Section D)

… then moves to Hypertension and Diabetes categories


Reporting the 2008 uds in bhcmis audit status screen
Reporting the 2008 UDS in BHCMISAudit Status Screen

After you complete the UDS Tables, the system shows you thisAudit Status screenthat highlightspotential errorsin the databased on programmed edit checks

Note links are provided to the relevant tables


Reporting the 2008 uds in bhcmis review screen
Reporting the 2008 UDS in BHCMISReview Screen

On this Review Screen, click here to print allof your UDS Tablesorclick theView actionsto view desiredtables


Reporting the 2008 uds in bhcmis status overview and submit screen
Reporting the 2008 UDS in BHCMISStatus Overview and Submit Screen

You can still click the Update Action links to edit desired tablesorclick theProceed to Submitto submit the tablesto the BPHC


What happens after we submit our 2008 uds report
What happens after we submit our2008 UDS Report?

  • All electronic interaction will be via the EHB system!

  • A message will be sent to the 2008 UDS Report review contractor that your 2008 UDS Report is ready for review

  • The UDS review contractor will use both automated and manual approaches to review your 2008 UDS submission

  • The UDS review contractor will initially contact theGrantee Contact Person with questions and/or comments

  • The UDS review contractor will work with you to resolve any errors or edit checks in your 2008 UDS Report. You will use the EHB system to make any changes to your 2008 UDS Report!


Contact your pca to get on the schedule for 2008 uds reports training
Contact your PCA to get on the Schedule for 2008 UDS Reports Training

  • During the Fall 2008, State and Regional Primary Care Associations will co-host 40-45 training sessions on the

    • Changes in the 2008 UDS Reports

    • New 2008 UDS Reports Quality of Care measures

    • Using the new HRSA EHB system to enter the 2008 UDS data

  • Download the 2008 UDS Reporting Manual from the UDS website (www.bphc.hrsa.gov/uds)


Angela Damiano-Holder

Branch Chief

Data Branch

Office of Quality and Data

U.S. Department of Health and Human Services

Health Resources and Services Administration

Bureau of Primary Health Care

5600 Fishers Lane, Rm. 15C-05

Rockville, MD 20857

Telephone: 301.594-4184

Fax: 301-594-4081

Email: [email protected]


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