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VPPPA Mentoring Program. VPPPA Mentoring Program. The VPPPA Mentoring Program is a formal process to assist companies and facilities interested in participating in the Voluntary Protection Program. The program matches interested sites with Qualified Mentors to help them achieve VPP recognition.

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Vpppa mentoring program1
VPPPA Mentoring Program

The VPPPA Mentoring Program is a formal process to assist companies and facilities interested in participating in the Voluntary Protection Program. The program matches interested sites with Qualified Mentors to help them achieve VPP recognition.


Vpppa mentoring committee
VPPPA Mentoring Committee

The VPPPA Mentoring Committee consists of mentoring contacts from all 10 OSHA regions and a liaison from the National VPPPA office.


Regional mentoring coordinators
Regional Mentoring Coordinators

  • Region VII (Nebraska, Kansas, Iowa, Missouri):

    Greg Dew

    Tel: (785) 338-9291

    E-mail: [email protected]

    Matt Gaines, VPP Program Manager, OSHA

    E-mail: [email protected]


Vpppa mentoring committee1

To streamline and facilitate improvement and growth of the mentoring program in order to allow for a consistent mentoring process.

VPPPA Mentoring Committee

Mission:


VPPPA Mentoring Committee mentoring program in order to allow for a consistent mentoring process.

Goals:

  • Fulfill all Region VII’s Mentoring Requests

  • Develop and implement a consistent mentoring process.

  • Provide a comprehensive mentoring tracking system.

  • Provide an outreach example when completing Your VPP Annual Evaluation, if applicable


Vpppa mentoring program2
VPPPA Mentoring Program mentoring program in order to allow for a consistent mentoring process.

Mentoring Applications are completed by the Mentee and sent to the Regional Mentoring Chairperson and, depending on the Mentees’ request, may consider:

  • Geographic location

  • Similar industries

  • Whether the site has a Union


VPPPA Mentoring Timeline mentoring program in order to allow for a consistent mentoring process.

  • Completed Mentoring Application is received by Mentoring Chairperson from Mentee

  • Approximately 1- 3 weeks to complete a mentoring match

  • Contacts are made and tracking begins

  • Mentor site’s to Fruition…some journeys are longer than others


Vpppa mentoring program3
VPPPA Mentoring Program mentoring program in order to allow for a consistent mentoring process.

  • The level of mentoring activity is up to the Mentor and Mentee.

  • The process may include:

    • Phone conferences

    • Video conferences

    • Onsite meetings

    • Exchange Facility tours


Vpppa mentoring program4
VPPPA Mentoring Program mentoring program in order to allow for a consistent mentoring process.

Benefits of the Mentoring Program

  • Assists Site’s with their safety and health management system

  • Provides an overview of knowledge and experiences with the VPP

  • Assists with performing an Annual Safety & Health Evaluation

  • Provides assistance with the VPP application


Vpppa mentoring program5
VPPPA Mentoring Program mentoring program in order to allow for a consistent mentoring process.

More Benefits:

  • One-on-one assistance

  • Help from someone in your industry

  • Help from someone with unions

  • Help from someone in your region

  • Guidance from those who have been through the VPP process


Being An Effective Mentor mentoring program in order to allow for a consistent mentoring process.


VPPPA Mentoring mentoring program in order to allow for a consistent mentoring process.

What Do You Get From Being A Mentor?

Improves Your Knowledge Of The Process

Learn New Ways To Do Things Your Site Does

Contribute To Others Success

What Does the Mentee Get?

A Person Interested In Their Success

A Teacher To Guide Them On Their Journey

A Ready Resource, Knowledgeable To Help Them With The Details

A Supporter When They Feel Overwhelmed


Mentor s role
Mentor’s Role mentoring program in order to allow for a consistent mentoring process.

An Effective Mentor Uses Recognized Resources

  • OSHA VPP Webpage

    • CSP 03-01-002 - TED 8.4 - Voluntary Protection Programs (VPP): Policies and Procedures Manual

      - Safety and Health Program Management

      Guidelines; Issuance of Voluntary

      Guidelines Federal Register Number

      (FRN) 54:3904-3916


Mentor s role1
Mentor’s Role mentoring program in order to allow for a consistent mentoring process.

  • To provide guidance using their knowledge and experience with VPP including:

    • Locating resources for VPP application development…Application Workshop

    • Help identify potential problem areas

    • Share techniques developed to communicate the benefits of VPP to both management and labor

    • Share preparation strategy for initial VPP onsite visit


Resources for mentors
Resources for Mentors mentoring program in order to allow for a consistent mentoring process.

TED 8.4 - What Is It?

Training & Education Directive for VPP

  • Documents OSHA’s VPP process

    • Provides program requirements with descriptions

    • Provides an onsite guide which assist in determining site qualification

    • Provides sample question used by the onsite team

    • Demonstrates the cooperative nature of the VPP process


Resources for mentors1
Resources for Mentors mentoring program in order to allow for a consistent mentoring process.

Finding What you Need

  • Internet Web sites:

    • http://osha.gov/OshDoc/Directive pdf/TED_8_4.pdf

    • http://www.vpppa.org/GovAffairs/Programs.cfm

    • http://www.vpppa.org/Workshops/Mentoring.cfm


Resources for mentors2
Resources for Mentors mentoring program in order to allow for a consistent mentoring process.

How Do These Resources Help?

  • Source of information for a mentor to direct discussions with the mentee

  • Mentee has a ready references to the VPP process

  • Removes misconception about what is required

  • Provides recognized resources for the Mentee to evaluate their site

  • Provides direction for preparation for onsite review

  • Tool to explain how the process works


VPP Requirements mentoring program in order to allow for a consistent mentoring process.

  • OSHA history – no open investigations

  • Assurances – employees support VPP, all observed hazards will be corrected within 90 days, interim protection used

  • Injuries and illnesses included

  • New emphasis on contractor coverage

  • Requirement for access to, and use of occupational health care professionals

  • Use of hierarchy of controls

  • Incident Rate Requirements

  • Self Evaluation

  • All must be in place for 12 months to achieve STAR Status

  • OSHA standards are minimum requirements to meet the law; To achieve VPP status you must exceed the law


VPP mentoring program in order to allow for a consistent mentoring process. Elements

Management Leadership & Employee Involvement

Worksite Analysis

Hazard Prevention and Control

Safety and Health Training


Management Leadership/Commitment mentoring program in order to allow for a consistent mentoring process.

  • Management must provide resources to meet meaningful annual safety and health goals to identify and eliminate hazards and to support training

  • Management must support a continuous improvement to the safety and health processes

  • Disciplinary process must apply equally to management and employees

  • Management expected to set an example by following rules, proper use of PPE, reporting hazards & incidents


Employee Involvement mentoring program in order to allow for a consistent mentoring process.

  • Collective bargaining units must sign letter of support if applicable.

  • Employees involved in at least 3 meaningful & constructive ways

  • Examples:

    • Participation in audits

    • Accident/Incident investigations

    • Self inspections

    • Suggestion programs

    • Planning

    • Training

    • Job/process hazard analyses

    • Committees


Worksite Analysis mentoring program in order to allow for a consistent mentoring process.

  • Baseline hazard analysis including health hazards

  • Management of Change

  • Routine task analysis

  • Monthly self inspection process (Weekly for Construction sites)

  • Hazard reporting system

  • Hazard tracking system including responsibilities and target completion dates

  • All accidents and near misses investigated

  • Annual evaluation and demonstrated corrective action including responsibilities and target completion dates

  • Trend analysis


Hazard Prevention and Control mentoring program in order to allow for a consistent mentoring process.

  • Hierarchy of control

    • Engineering

    • Administrative

    • PPE, including selection, limitation, and care

  • Adequate work practices/procedures including discipline

  • Emergency procedures, response training, and

    • Annual drills with 100% participation

  • Preventative maintenance program

  • PSM review when applicable

  • Occupational Health Care Programs

  • Recordkeeping


Safety and Health Training mentoring program in order to allow for a consistent mentoring process.

  • Documented process to identify training needs

  • Defined training requirements for all employees, supervisors, and management

    • Training will vary by craft, supervisory, & management authority

    • Identify required from optional training

  • Track completion and delinquency in required training completion

  • Process to prevent untrained or unqualified employees from performing task where training applies

  • Adequate delivery system to support knowledge and understanding

  • Evaluation process for understanding


What Questions Do You Have? mentoring program in order to allow for a consistent mentoring process.


Vpppa mentoring program6
VPPPA Mentoring Program mentoring program in order to allow for a consistent mentoring process.

For More Information:

Contact Greg Dew

Frito-Lay, Inc.

Topeka, Kansas

785-338-9291

[email protected]


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