Oris update march 2009
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ORIS Update March 2009. ORIS overview Collaborations & Services Outcomes since FY07 Funding Grant Runner Budget Module Research Roadmap Long Term Vision. ORIS Overview. Focus on Research Administration Systems & Support SAGE Suite for Sponsored Programs

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ORIS Update March 2009

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ORIS UpdateMarch 2009

  • ORIS overview

  • Collaborations & Services

  • Outcomes since FY07 Funding

  • Grant Runner

  • Budget Module

  • Research Roadmap

  • Long Term Vision

ORIS Overview

Focus on Research Administration Systems & Support

  • SAGE Suite for Sponsored Programs

  • DORA – Human Subjects IRB Database

  • Web Information Services

    • Researcher’s Guide and Online Help Resources

    • Limited Submission Opportunities

    • All public OR websites

  • Learning Program for SAGE Suite

  • HelpDesk and On-Call Support Program

  • Desktop & Network Support for OR operational units

    • Recent outcomes: Rapid Response Team to upgrade OSP computers in support of speeding up submission to Grants.gov

ORIS Collaborations & Services

ORIS Outcomes since FY07 funding

SAGE Suite

  • Electronic Upload and routing of application materials eliminates wasted time spent walking paper materials across campus, saving time and money across campus

  • Copy feature reduces eGC1 data entry by 50%

  • Electronic Advance Budget Request (ABR) form streamlined process and reduces data entry by 40%

  • New GCA system supports pre and post-award process integration

  • SPÆRC build-out improves efficiency in OSP

  • Systems integration with Grants.gov reduces data entry by 40%

  • Automated award process across OSP and GCA reduces award processing time

  • Budget module will improve accuracy and consistency of budgets

    Support for Human Subjects

  • DORA database improves tracking and reporting for Human Subjects

  • Document management site supports accreditation process

    Learning and Support Services

  • Full-time ORIS help desk, with average turn around of 30 minutes

  • ORIS Learning Program delivers 6 ongoing programs and partners with POD

Grant RunnerSystems integration with Grants.gov

Phase 1: NIH with modular budgets


  • Up front data validation will reduce the number of applications returned for error correction

  • Early submissions indicate that Grant Runner forms reduce form completion time by 50%

  • Real-time Grants.gov and NIH status in SAGE

    • Makes it easier to monitor submission and respond to issues

    • Eliminates unnecessary phone calls and saves time

      Status: 10 applications submitted, currently in Beta, Go/No-Go in April

      What’s Next

  • Further development dependent on SAGE budget module

  • Use Grants.gov submission statistics to drive prioritization of supporting new opportunities

Budget ModuleDetailed budget building in SAGE

Phase 1: Build a budget according to UW accounting codes; optional use


  • Save people time and improve accuracy

    • Automated access to salary information

    • Auto calculation of benefit costs based on salary type

    • Import into eGC1 reduces data entry

  • Improve F&A calculation

    Status: Working toward early May deployment

    What’s Next?

  • Output to Grant Runner – 424 R&R budget form

  • Integration among pre-award modules

  • Integration with upcoming eAward module

Research Administration RoadmapCollaboration toward an integrated research portal

New Projects Being Launched:

  • Research Administration Data Consolidation (RADC) – improved access to centrally held research administration data through the Enterprise Data Warehouse (EDW)

    • Partnership with OIM

    • Will rely on collaboration among College/School ‘data analysts’

  • Office of Technology Transfer Information Services (OTTIS) – improved systems support for UW TechTransfer services

    • Partnership with UWTT

      Identified as next highest priority areas:

  • Researcher centric one-stop-shop for research administration

  • Improved system support for EH&S oversight

Manage Research from ‘idea to innovation’

Integrated Information and guidelines

Integrated processeswith parallel processing

Personalized to individual’s needs

Proactive ‘concierge’service

Automated notificationsof required tasks

Integrated data

Long-term vision: integrated one-stop-shop that provides personalized services

  • Reduce confusion

  • Save time looking for information

  • Reduce administrative burden

  • Increase time available for research and mentoring students

  • Improve understanding of and ability to meet compliance requirements

  • Make it easier to pursue new opportunities

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