AYSO National Coaching Program Coach Administrator Training

1. AYSO National Coaching Program Coach Administrator Training

2. Workshop Objectives • Understand our association with the USSF and the 4 key elements to the program as well as our curriculum accreditation with NCACE. • Understand the history and importance of the AYSO National coaching program. • Understand duties and responsibilities of being a coach administrator. • Understand the chain of communication. • How to plan and what to include in a coaching budget. • How to organize and implement coaching courses. • Know how to create and use a regional, area and section coaching calendar. • Understand how to recruit, train, coordinate and retain coaches within the region.

3. WE Are AYSO AYSO Vision Statement: “ To provide world-class youth soccer programs that enrich children’s lives”. AYSO Mission Statement: “ To develop and deliver quality youth soccer programs which promote a fun, family environment based on the AYSO Philosophies of: Everyone Plays, Balanced Teams, Open Registration, Positive Coaching, Good Sportsmanship and Player Development

4. Coach Administrator Training

5. Development Over Winning • Quality Training • Age Appropriate • Have Fun / Inspire Players

6. AYSO’s National Coaching Program is a fully accredited coaching education program! What is the name of the accrediting organization?

7. AYSO National Coaching Program Accreditation

8. AYSO National Coaching Program The AYSO National Coaching Program has been established based on research and development conducted by: • The Appointed National Coaching Advisory Commission • The AYSO National Coaching Staff • The Player Development & Coaching Department and • Professional and Volunteer Task Forces All of whom took into consideration the current and future needs of the organization, its coaches and players.

9. AYSO Coach Administrators Of all the volunteer positions in AYSO, coaches have the most direct contactwith and the most influence on the players, which is why the job of ensuring that our coaches are properly trained and certified is so important…

10. AYSO Coach Administrator Job Description Highlights of the position: • Provide leadership and be an active role model exemplifying the AYSO culture and philosophies. • See that coach courses are available for all new and existing coaches. • Provide in-season training opportunities and special events for coaches. • Develop a coach calendar/budget and recruiting and retaining coaches.

11. All Coaching Job Descriptions can be found online at www.ayso.org. Coach Administrator job position descriptions are in the AYSO Coach Administrator Manual. Question? How many of you have the Coach Administrator Manual? Need a manual? Contact the Supply Center at 1-888-297-6786 or download a copy from www.aysotraining.org

12. You are not alone! Valued Resources • Area and Section Coach Administrators • Region Coach Trainer • Responsible for providing coach training in accordance with the AYSO National Coaching Program at the regional level and obtaining necessary training materials • Assistant Regional Coach Administrator • Responsible for assisting RCA in delivering AYSO National Coaching Program.

13. AYSO Chain of Communication Chain of Command – do we have one? All businesses need to have a chain of command but the important thing to have is: A Chain of Communication!...

14. AYSO Chain of Communication Role of the: • Region - To train • Area - To support training • Section - To communicate • National - To develop and update

15. U-5 Jamboree Master Coach Program • In 2011 the NBOD changed the requirements for the U-5 program • Program prefers Advanced Coach and Advanced Coach Instructor as Master Coach • Master Coach can be an Intermediate Coach • Must follow the National U-5 Jamboree Program • Program is not only about introducing the game of soccer and AYSO to the kids, but also to the families – recruiting future volunteers

16. U-6 to U-12 Manuals

17. New Manual Rollout • Now! - The new U6 to U12 manuals are available to order online through the AYSO Supply Center. • Now! - Lesson Plans, Presentations & Exams are available on AYSO.org under Instructors. • January 2014 – Jamboree • January 2015 – Intermediate and Advanced Coaching Manuals • Coming Soon - Update Online Courses Please note that the new manuals are not available as a PDF. You must order a hard copy from the Supply Center.

18. Webinar for New Coaching Curriculum Key Topics: • Important changes in the curriculum, how it is written and how the manuals and online content should be used. • How to download the new U6 - U12 coaching courses from AYSO.org. • Key changes in the coaching course and how to use the embedded videos and animation. • How to use the lesson plans for both classroom and field sessions. The video link is located on the Coach Lesson Plan page for Coach Instructors at AYSO.org http://www.youtube.com/watch?v=2TSYD-Mj4EI&feature=share&list=UUMU5SCMR6fI2cDYVpnpmP1A

19. Mandated Coach Training

20. Plan Ahead! Mandated Coach Training • Intermediate Coaches must be trained by Aug. 2014 • Make sure coaches successfully complete U-12 pre-requisite • You need Advanced Coach Instructors to instruct course. Coordinate efforts with your Area. • Advanced Coaches must be trained by Aug. 2015 • Make sure coaches successfully complete Intermediate Coach pre-requisite • You need Advanced Coach Instructors to instruct course. Coordinate efforts with your Section.

21. Concussion Training AYSO has partnered with the CDC to use the “Heads Up” Concussion training tools • CDC Heads Up Concussion training is strongly recommended for all coaches. • Training can be completed online at www.aysotraining.org • Many states have passed legislation requiring the use of these tools. Check out the Region Toolkit on AYSO.org for information on the Heads Up program, the national policy and a summary of the state laws.

22. AYSO Coach Training Equivalency Policy • Changes to the cross-certification policy were approved by the National Board of Directors. • The new policy went into effect April 1, 2013. • Only US Soccer “E” Licenses issued after January 1, 2012 will be accepted for AYSO Intermediate Certification. • Only US Soccer “D” licenses issued after January 1, 2013 will be accepted for AYSO Advanced Certification. The policy is located online at www.ayso.org/For_Volunteers/coaches/coach_res.htm

23. Coaching Budget • In order to achieve the goals and objectives of your coaching program you need money. Develop a realistic coaching budget. • To construct and manage a coaching budget you need to play a key role in the development of the total Region budget. • Coach training and the retention of coaches will be a big part of that budget. Sample list follows.

24. Coaching Budget Program costs to consider when creating a budget: • Communication • Phone • Newsletters • Mailing costs • Staff • Special training • Section Meetings (coach trainers, division coordinators) • Recognition Activities (pizza parties, award nights, picnics, etc.) • Training • Coaching clinics / forums • Instructor courses • AYSO Manuals • Books or tapes for lending • Equipment and materials • Balls, nets, cones etc • Coaches shirts…

25. Coaching Courses Are you ready to hold a course? Plan for every detail, plan for every contingency! “If you fail to plan, then plan to fail” Checklist: • Establish a need • Course organization • Course implementation • Registering a coach course • Attendees receive credit

26. Coaching Courses Establish a Need • Do you need more coaches? • What age groups? • When do you need them? Don’t forget the required coach training now in effect. • Determine suitable dates and accommodate participants’ schedules. • If you need assistance finding instructors, reach out to your ACA, SCA or call the National Office

27. Online Coaching Courses • We offer online training courses for the U-6, U-8 and U-10 age divisions. • U-6 and U-8 courses are ‘stand-alone’ courses, meaning the field sessions are included in the presentation. • The online U-10 course MUST be followed up with a field session within the Region.

28. Course Organization Delegation of Responsibilities: Do you do this all by yourself? Get help! • Publicity director • Registrar • Equipment manager • Facilities coordinator • Locate additional qualified, certified instructors on an “as needed” basis – in case the number of participants increases.

29. Course Organization Participants will need (or bring): • Lunch (brown bag, etc., or may be provided by Region) • Paper and pencil • Suitable clothing for field session (coaches do not play) • Soccer ball, proper footwear • Water, sunscreen, towel, chair etc.

30. Course Organization Materials/Equipment • Field aids – nets, cones, pinnies or bibs, grids, extra balls • Classroom equipment (projector, screen, etc) • Course manuals • Region handouts • First aid kit and/or a medical person, if possible • Extras –liquid refreshments, snacks, t-shirts, etc.

31. Course Organization Budget Typical expenses include: • Facilities • Staff (mileage, etc) • Manuals, certificates, pins, etc. • Accommodations for visiting instructors (if traveling, hotel or meals may be necessary) • Advertising • Equipment for the field & classroom

32. Course Organization Publicity: • Publicize courses well in advance • Emphasize the clinic’s goals or objectives • Personal items to bring • Where, when and what time • Contact number for questions • Pre-requisites required • Registration – in eAYSO (a must), by mail, email, etc

33. Course Organization Site Acquisition: • Determine suitability for course/clinic • Acquire necessary permits • Consider inclement weather (field location adjacent to an available gym is always useful) • Orientation (seating capacity) • Location of refreshment facilities, bathrooms, etc.

34. Course Implementation • Ideal ratio is one staff member for every eight to ten participants. • Players to demonstrate and to assist. • Qualified coach instructors certified at the appropriate level. • Assistance from neighboring Regions, Area or Section.

35. Finishing a Coach Course Enter roster of graduates • eAYSO – preferred method • Alternatively, submit roster to the AYSO National Office.

36. As the Coach Administrator, it is your responsibility to make sure your instructors know and understand the proper procedures for registering courses and making sure that the attendees receive credit.

37. Requesting a Course Under Region, Instructor, Select Course Request

38. Requesting a Course Enter Section, Course Name, Start Date, State, and City. Enter Lead Instructor - must have correct Coach/Instructor certifications Enter Course Contact Enter Course Verifier: Section (SCA) for Advanced, Area (ACA) for Intermediate, Region for all others.

39. Updating a Roster Enter Roster Number & Search Select the Roster & Manage Roster

40. Updating a Roster Add Roster Attendees

41. Updating a Roster Search for Attendee Select Attendee and Add attendee to program roster

42. Updating a Roster Once all attendees have been added, select Back

43. Updating a Roster Check Completedto give attendees credit and select Return Roster

44. Go to www.ayso.org for Instructor materials including presentations, lesson plans and exams:

45. Coaching Planning Calendar Coaching calendars are vital to achieving success in a Region. It provides a timeline of events to achieve coaching goals and objectives.

46. Coaching Planning Calendar Important to provide the coaching calendar to your Regional Commissioner and that it ties into the overall regional calendar. Coaching calendar should show: • Coaches meetings / forums • Training clinics dates • Uniform distribution • Team parent meetings • First day of practice • First Game • Photo Day

47. Coaching Planning Calendar • Include any dates that are significant to your region – registration dates, picnics, etc. • Helps to ensure there is no miscommunication • Reminder of tasks that need to be completed and by whom

48. Coaching Recruitment This is an important part of the Regional Coach Administrator position! • Determine how many current coaches will be returning for the next season – division coordinators • Promoting existing assistant coaches • How many coaches needed for age divisions • Pre-registration publicity – need for coaches • Coaching table at registration

49. Coach Recruitment • Work with Registrar to identify coaching requirements (based on # of teams) and to help recruit volunteer coaches at Registration. • Work with the CVPA to register coaches and communicate our volunteer screening requirements. • Promote the rewards of positive coaching on children’s lives. • Promote no experience necessary, AYSO will provide training.

50. Coach Retention Those Regions with their act together, will have an easier time retaining coaches from year to year. Invest the time to recruit and retain – what makes coaches stay? Constant Care! Offer sufficient training for your coaches.