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2009-2010 SFA Training Series. Work Study. OFFICE OF SCHOLARSHIPS & FINANCIAL AID. Agenda. Awarding Before Hiring Hiring Process Maintaining CWS You should know 09/10 changes. Awarding. SFA makes the award. CWS can be Federal or Texas funded. WS award typically $4,000.

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2009 2010 sfa training series

2009-2010 SFA Training Series

Work Study



  • Awarding

  • Before Hiring

  • Hiring Process

  • Maintaining CWS

  • You should know

  • 09/10 changes


  • SFA makes the award.

  • CWS can be Federal or Texas funded.

  • WS award typically $4,000.

  • Award can be adjusted down (ex. Scholarship).

  • Students have 6 weeks to gain employment.

  • Some awards can be increased (based on student aid package).

Before hiring
Before Hiring

  • Check with your Business Administrator.

  • Setup a Texas and a Federal position. Place student in either according to Work Authorization form.

  • Determine the responsible employment personnel responsible for processing and maintaining.

  • Determine positions needed, hourly pay, and how many hours per week, etc.

Hiring process
Hiring Process

  • Steps to hire covered by Jazel Borja.

  • Once hiring paperwork has been completed, attach forms to initiating EPar and submit to workflow.

  • Official 1st day is August 17th.

  • An end date is needed of June 17, 2010 on EPar.

  • Utilize correct position number (Federal or Texas)

Maintaining cws
Maintaining CWS

  • It is the department’s responsibility to keep a running balance on student’s earnings.

  • If the student goes over their award, the department is responsible for 100% of the overage.

  • SFA will send out notices once student reaches $500.00 threshold.

  • Notify SFA if student is below half-time and cease employment.

You should know
You Should Know

  • Students are eligible for pay raises after 4 months of employment up to 10%.

  • Students can work up to 20 hours per week while school is in session and up to 40 when outside of the academic session. Students are only allowed to work a maximum of 8 hours per day and must take a 30 minute break if they work more than 6 consecutive hours.

  • Only 1 position allowed at a time.*

  • Cannot replace full time staff.

  • CWS positions are not benefits eligible.

  • Layout expectations on day 1.

  • Students are allowed to transfer or self terminate.

09 10 changes
09/10 Changes

  • Texas & Federal College Work Study will cover 100% of student’s earnings within their award.

  • Every student must have a performance evaluation and termination notice on file with SFA at the end of their employment. Attn: Chris West (2010)

College work study workshop



Walk-In Hours: Monday-Thursday 9-11a, 2-4p

Regular Office Hours: Monday-Friday 8a-5p

106 Student Service Ctr. 1 (Bldg 524) Mail Code: 3040

713-743-5100 office 713-743-5111 fax

How to hire a work study student

  • www.career.uh.edu

  • Username/password

  • Complete your account profile

  • Post a CWS position

  • View the applicants

  • Hire a Student

Please keep in mind
Please keep in mind

  • Take note of your Job ID number

  • Your posting is NOT live until approved

  • Pay rate (minimum wage $7.25*)

  • Offer flexible schedule if possible

  • Preview the job to see what the

    students’ view

  • Check your privacy options

To re hire
To Re-Hire

  • For Re-Hiring a prior student, please

    re-post the job and have the student apply online.

  • To re-post an existing posting, click view/edit posting, Job ID, Re-Post this Job

Hire confirmation form
Hire Confirmation Form

  • Form is printed by Employer

  • Employer and Student sign this form

  • The student will bring this form to UCS

  • UCS keeps this form

The authorization form
The Authorization Form

  • Form is printed by the employer

  • Employer signs and gives the form to the student

  • Student brings the form to UCS (along with the Hire Confirmation Form) to authorize work and to calculate the hours based on award

  • UCS and student sign the form

  • Student returns The Authorization Form to the employer

  • Employers attaches The Authorization Form to an E-Par along with a Personal Data Form

  • Those forms are sent to your

    Department Business Administrator  Scholarships and Financial Aid  Human Resources

  • Student can begin work on the date appearing on the Authorization Form signed by UCS